Club Polices EOS Football League – Code of Conduct

Environmental Policy 

2   Equal opportunities Policy

Anti Discrimination Policy

Community Activities Policy

Customer Charter

Disability Discrimination Policy

First Aid Plan

Ground Regulations

Health and Safety Policy

10 Prevention of Unacceptable Behaviour

11 Smoking Policy

12 Stewarding Plan

13 Stewards’ Code of Practice

14 Unacceptable Conduct Policy

15 Child Protection

16 Medical Risk Assessment

17 Social Networking and Blogging Policy

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Environmental Policy

 HVP-007 31sJu

Introduction

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League . We pride ourselves in community integration at all levels.

This document is designed to describe the Clubs Environmental Policy.

Environmental Policy

Lothian Thistle Hutchison Vale       recognise that our activities inevitably have an impact on the environment. Consequently we are committed to a process of continual environmental improvement and pollution prevention.

s Statement provides a framework for developing and reviewing environmental objectives.

It is the policy of Lothian Thistle Hutchison Vale        to minimise the potentially significant impacts the Club has on the environment. We actively encourage the use of public transport, energy efficiency and promote waste minimisation and environmentally friendly waste disposal throughout the Club and by our supporters.

treat all relevant environmental legislation and regulations as the minimum standard and seek to exceed them wherever possible.

ndeavour to identify opportunities to reduce and recycle the resources we consume including energy, water and other natural resources, thereby also minimising the amount of waste we produce.

We discourage avoidable travel, encourage the use of walking, cycles, public transport, car sharing and coach use.

e expect our suppliers to demonstrate good environmental, social and ethical management practices and we engage with them regularly to identify opportunities for improvement

Or commitment

We recognise that our activities impact on the environment. Consequently we embrace the principles of sustainable development and we are committed to a process of continual environmental improvement and pollution prevention.

 

Our aims

 

  • Minimise and conserve

We endeavour to identify opportunities to reduce the resources we consume including energy, water and other natural resources, thereby also minimising the amount of waste we produce. Where practicable, we shall reuse materials, recycle waste and procure recycled products.

  • Comply

We shall endeavour to comply with all relevant environmental legislation and regulations. Moreover we shall treat these as the minimum standard and seek to exceed them wherever possible.

  • Involve and communicate

We shall document and communicate our policy to employees, suppliers, business partners, shareholders and supporters and provide the necessary training and resources to support the implementation of our policy.

 

Measures to Encourage Walking and Cycling

 

Walking and cycling are the most sustainable means of travel. The National Travel Survey has established that 80% of journeys of less than 1 mile (1.6km) are made on foot.

Walking and/or cycling may also be a realistic options for those working at  Park.SaughtonPark is fully accessible by walking and cycling.

irect access is available from Fords Road

Public Transport

ghton Enclosure is highly accessible by public transport, being located directly on a main bus route. There is a bus stop close to the ground.  Public transport is therefore encouraged by the club as a realistic mode of travel for those working at, or visiting the stadium.

Timing of matches

Lothian Thistle Hutchison Vale     will manage the timing of events, particularly the start time of football matches, to ensure that high flows of football related traffic does not occur at peak times on the local road network.

Policy review

This policy is a living document and one, which  Lothian Thistle Hutchison Vale     will keep under review.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019_

_______________________________

 

LOTHIAN THISTLE HUTCHISON VALE CC .

SAUGHTON ENCLOSURE EDINBURGH

Equal Opportunities Policy

THC P-005 31st  July 201

Introduction

thian Thistle Hutchison Vale CCC is a member of the East Of Scotland  Football League. We pride ourselves in community integration at all levels.

h policy is designed to promote equal opportunity in all of its activities.

qual Opportunities Policy

  1. Lothian Thistle Hutchison Vale CC (“The Club”) is committed to the development of positive policies to promote equal opportunity in all of its activities. The Club is an equal opportunities employer and will abide and adhere to the requirements of the Codes of Practice issued by the Equal Opportunities Commission and the Commission for Racial Equality.

 

  1. All employees and members of staff are expected to abide by the requirements of the Race Relations Act 1976, the Sex Discrimination Act 1986 and the Disability Discrimination Act 1995. Specifically, discrimination is prohibited by:

 

  • Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability, less favourably than others.
  • Expecting an individual solely on the grounds stated above to comply with requirements(s) for any reason whatsoever related to their employment or membership, which are different from others.
  • Imposing on an individual requirements or conditions which are in effect more onerous on that individual than they are on others. No individual will be placed at a disadvantage by requirements or conditions which cannot be shown to be necessary to the satisfactory conduct of the job or task.
  • Victimisation or harassment of an individual, by virtue of discrimination.
  • Any other act or omission of an act which has the effect of disadvantaging an individual against another, or others, purely on the above grounds. Thus all of the Club’s recruitment, selection, promotion and training processes, as well as disciplinary matters, will be determined solely by the application of an objective assessment of personal performance and ability.

 

  1. The Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, an undertaking that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of the member of staff accused of discrimination.

 

  1. Any employee or member of staff found guilty of discrimination will be instructed to desist forthwith and will be dealt with under the Club’s disciplinary procedures.

 

  1. The Club opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant, employee or member of staff shall receive less favourable treatment than others, because of disability. The difficulties of their disability permitting, assistance will be provided, wherever possible, to ensure that disabled employees or members of staff are helped to gain access and to undertake their duties.

 

  1. The Club, including players and officials, will actively promote initiatives – such as ‘Show Racism the Red Card’ – in the Community. This will be achieved through positive actions as well as communicating via match day programmes, the Club web-site and, when interacting with supporters and school children where-ever possible.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019

_____________________________________

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Anti Discrimination Policy

 

LYHVP-003 31st July 2018

 

Introduction

 

othian Thistle Hutchison Vale  is a member of the East Of Scotland  Football League . We pride ourselves in community integration at all levels.

 

Lothian Thistle Hutchison Vale    is committed to ensuring full participation of all, as we recognise racism, sexism and other forms of discrimination, both institutional and personal are widespread in our society. Such discrimination prevents equality of opportunity to participation within our sport.

 

This document is designed to describe the Clubs Anti-Discrimination Policy.

 

Anti Discrimination Policy

 

  1. Lothian Thistle Hutchison Vale (“The Club”) policy is not to discriminate or in any way treat anyone less favourably, on grounds of gender, sexual orientation, race, nationality, ethnic origin, colour, religion or disability. The Club will not tolerate any such discrimination in any of the Club’s activities.

 

  1. The Club will apply this policy when 1) advertising for and selecting applicants for employment 2) seeking volunteers 3) running courses 4) running external coaching, educational activities, and award schemes 5) promoting football development activities 6) selecting teams and 7) considering appointments.

 

  1. The Club will not tolerate racist, sectarian, sexual or bigoted harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

 

  1. The Club is committed to the development of the programme of ongoing training and awareness raising events and activities, in order to promote the eradication of discrimination within its own organisation, and within football as a whole.

 

  1. The Club are committed to challenging and dismantling all forms of discrimination in our club by developing club practice that is sensitive to and suitable for all, reflecting the fundamental equality and worth of everyone.

 

  1. To ensure full participation of all, we will not accept discriminatory practice by the any Lothian Thistle Hutchison Vale c  employee, Committee member, volunteers or supporters whether physical or verbal. This will be reflected in our club as normal practice, whether in recruitment of staff or volunteers, our promotional materials or general behaviour.

 

  1. The Club gives a commitment to ensure that it is open to all and that team selection policy will be the footballing ability and character of the individual, together with the collective balance of the team.

 

  1. Each player and employee contract will include a clause stating that the Club is opposed to racism, sectarianism, bigotry and discrimination in any form and that the player or employee shares these principles and gives a commitment to uphold and promote these standards.

 

  1. Any form of discrimination will be looked upon as serious, will not be taken lightly and may lead to disciplinary action by the Clubs Executive Committee.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              __31st July 2019__

_____________________________________________________________________

 

 

 

 

 

 

 

Lothian Thistle Hutchison Vale Football Club

Saughton Enclosure

Community Activities Policy

 

 

LTHV-P-010 31ST July 20

Introduction

 

Lothian histle Htchison Vale  Football Club is a member of the East Of Scotlsad Football League  LTHV Pride ourselves in community integration at all levels.

 

This policy defines the Clubs Community Activities Policy.

 

Community Activities Policy

 

Lothian Thistle Hutchison Vale Football Club (“The Club”) is committed to taking an active involvement in our local community. We pride ourselves in the way in which we engage with our local community, on as many levels or areas where we are able to participate.

 

Lothian Thistle Hutchison Vale Football Club seek to increase e ngagement, training provision and support amongst its community residents by working across 4 key themes; Health, Education, Participation and Social Inclusion  The following list is not exhaustive, but highlights some of the areas where the Club plays an active part in the local community.

 

  • Lothian Thistle Hutchison Vale Football Club supports activity  in both the local community and the wider football community.
  • The Club seeks to promote close links between the Club and its community and to introduce young people, male and female, to football as players and spectators.
  • Representatives of the Club, players, coaches or committee members, are willing to attend any event which promotes or encourages any level of football participation within the County. These may include; award evenings for local boys clubs, ad hoc coaching sessions for junior or senior football teams etc.
  • The Club will support and are willing to work with outside agencies, especially disadvantaged groups (disabled, ethnic minorities and the unemployed.)
  • As a fundamental principle the Disability Discrimination Act states that disabled people should not be treated ‘less favourably, without justification’; and ‘reasonable adjustments’ should be made to make goods, facilities and services accessible. Lothian Thistle Hutchison Vale Football Club  aims to fully comp ly with both the provisions and spirit of the Act.
  • Lothian Thistle Hutchison Vale Football Club         actively supports any local charities which raise funds for football or any other sporting activity within the community.
  • The Club supports local community and schools events that promote youth football and grass roots football.

 

  • At every available opportunity to teach the necessary skills and qualities needed for future generations.
  • To promote learner confidence.
  • To highlight the benefits of an active lifestyle.
  • To encourage participation in sporting activity regardless of gender, ethnicity or disability.
  • To encourage more people (especially children) to watch football
  • To encourage more people to become interested in and support     Offering concessions for admission for people over 60 and juniors. Lothian Thistle Hutchison Vale Football Club “Early Bird” discounts on season tickets are also offered at the beginning of each season.
  • To strive to be role models throughout our involvement in schools and the community.
  • Lothian Thistle Hutchison Vale Football Club      aims whenever possible to offer a comprehensive and inclusive programme to young people in the local community who have traditionally been excluded from mainstream sport and education provision.
  • Combining sport with schools holding coaching sessions for local Primary school children.
  • To maximise the facilities available at Saughton Enclosure  and their community use.
  • To utilise the game of football, and facilities atSaughton Encl, as a vehicle for improvements in education, health, social inclusion and participation whenever possible.
  • Regarding anti-racism initiatives, the Club supports the aims of leading initiatives such as “Show Racism The Red Card”
    to tackle problems of racism in the game, working closely with The Racial Equality Council.

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019_

_____________________________________________________________________

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Supporter and Customer Charter

 

 

 

LTHV D-005 1st July 2018 iss 2

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League

 

We recognise the commitment we owe to our supporters and the policies below lay out the Club’s continuing commitment to not only supporters but also to the wider community and the environment. This charter is designed to improve standards of customer relations between  Lothian Thistle Hutchison Vale       and its supporters.

 

Supporter and Customer Charter

 

Lothian Thistle Hutchison Vale      (“The Club”) is committed to delivering the very highest standards of service to all supporters and customers.

 

The Club recognises the special bond between the Club and its supporters. It recognises and respects the invaluable contribution the supporters have made in the past and continue to make to the life of the Club. As such, the Club will make every effort to ensure that its policies and practices are open, accessible and communicated as effectively as possible with its supporters.

 

The Club will annually conduct a review of its Customer Charter, making changes in accordance with the recommendations put forward from the various groups and from guidelines received from the relevant governing bodies. The Club reserves the right to make amendments at short notice to this policy but all changes will be communicated to supporters through the Lothian Thistle Hutchison Vale       website.

 

Key Issues Contained In This Charter

 

  1. Accessibility
  2. Matchday
  3. Loyalty and Membership
  4. Consultation and Information
  5. Community Activity
  6. Merchandise
  7. Staff Conduct
  8. Customer Service

 

  1. Accessibility

 

Lothian Thistle Hutchison Vale       is committed to providing a high quality customer experience which is accessible to the widest possible audience.

 

1.1. Concessions are available for persons over 60 years of age and for junior supporters under 16 years of age. The Club may on occasions request proof of eligibility.

 

1.2. The Club will provide free access for supporters with registered disabilities and their carers. Supporters with registered disabilities may apply for a free season ticket if they so wish.

 

1.3. There are a small number of restricted view seats in the Stand, but the majority of the seating offers an unrestricted view to supporters. (Our meaning of “restricted view” is where you have to move to gain an unrestricted view. Movement of the head to the side to gain a view is not considered a restricted view.)

 

1.4. The Club offers reduced admission to replays of abandoned games.

  • If a match is abandoned after spectators are admitted to the ground, but before kick-off, spectators are entitled to free admission to the re-arranged match.
  • If a match is abandoned after kick-off and before half-time, spectators are entitled to reduced admission to the rearranged match.

 

(In both the instances above supporters will be given a voucher/ticket upon leaving the ground which they must present at the rearranged game in order to qualify for any agreed discount)

 

  • Admission reductions will not be given if a game is abandoned after half time.
  • Refunds are not given under any circumstance.

 

1.5. The club will where-ever possible set admission prices for East f Scotland Football League games in line with the minimum price enforced by the EOSFL The club will not charge supporters over and above this rate. The Cub however reserves the right to review admission charges and amend at short notice if necessary. If this happens supporters will be kept fully informed via the Clubs website.

 

1.6. Setting of admission prices for Cup-Ties is subject to the approval of the, EOSFL , SFA, Cup sponsor, and/or visiting club. The Club will also take account of the competition, status of the away Club and the stage of the Competition when determining Cup Tie prices.

 

1.7. Tickets will only be sold in advance for games for which a crowd of over 2,000 is

expected. Season Ticket holders will have the first opportunity to buy such tickets before they are made available for the general public. Consultation will take place with Away clubs to agree the ticket allocation which they will get allocated.

 

1.8. Lothian Thistle Hutchison Vale      will not charge home or visiting supporters for admission to the stand within Saughton Enclosure Enclosure, but reserve the right to change this at short notice.

 

  1. Matchday

 

At all times  Lothian Thistle Hutchison Vale     will endeavour to provide a safe and enjoyable atmosphere for watching football

 

2.1. The Club will provide a safe and trouble free environment for all spectators and shall ensure that the quality of service provided is of the highest standard possible.

 

2.2. Lothian Thistle Hutchison Vale      will provide an appropriate number of Stewards for all home games. These Stewards will be identifiable as they will wear high visibility jackets or waste-coats.

 

2.3. Lothian Thistle Hutchison Vale       will endeavour to make available hot and cold snacks for all home games.

 

2.4. Lothian Thistle Hutchison Vale        have produced a separate Spectator Safety Policy , Health and Safety Policy ,Stadium Regulations, Contingency Plan and Stewards Code of Practice. These documents will be used by the Club to ensure spectator safety is of the highest quality possible during match days.

 

2.5. Any individual who is found to be in breach of the Ground Regulations are likely to be ejected from the Ground. In extreme cases the individual may face the withdrawal of their Season Ticket, banning from the Ground and potential prosecution under the Criminal Law (Consolidation) (Scotland) Act, 1995 as amended by the Crime and Disorder Act, 1998 or the Public Order Act, 1986.

 

2.6. In return the Club will expect all Spectators to refrain from foul and abusive language, taunts or gestures. In addition racist or obscene behaviour of any kind will not be tolerated and any Spectator finding an individual breaking these policies should contact the nearest Club Steward.

 

  1. Loyalty and Membership

 

3.1. The Club recognises the loyalty of its Supporters and Season Ticket Holders. At the beginning of each season the Club will run an “early-bird” scheme where Season Tickets will be offered at a discounted rate if purchased before a specific date.

 

3.2. The Club will offer a similar discount for membership fees if paid at the same time as the “early-bird” season ticket.

 

  1. Consultation and Information

 

Regular two-way communication with supporters, customers, suppliers, partners, shareholders, the media and the local community remains a priority focus for  Lothian Thistle Hutchison Vale cc    .

 

4.1. The Club welcomes open consultation from its customers and welcomes all feedback, comments and suggestions. This can be conveyed to any committee member, sent to the Club in writing, or emailed to the following email address:tom@lothianthistlefc.co.uk

4.2. The Club will give due consideration to all feedback, comments and suggestions implementing change where appropriate.

 

4.3. The Club will communicate regularly with supporters and customers, informing them of new developments, policies, fixtures and price changes, promotions and new product launches. This will be done in the main through the Club’s official web site.

 

4.4. The Club will establish and maintain effective partnerships with all sectors of the media and will proved local newspapers with Club and squad information regarding new signings, man of the match photos, Club statistics and all other related articles of media interest.

 

4.5. The Club will maintain its official web site www.lothianthistlefc.co.uk with the latest information regarding match fixtures, cancellations, match reports, and all other related information.

 

4.6. The Club will publicise its position on major policy issues in the Club matchday programme, through the official Club web site, and where applicable through press releases.

 

4.7. The Club will advertise the date of its annual general meeting on the Club web site and in the local newspaper.

 

4.8. In line with the Clubs constitution committee members will be elected by the Club members at annual general meetings.

 

4.9. In line with the Club constitution members have the right to call for an extraordinary annual general meeting if they feel the requirement to do so.

 

  1. Community Activity

 

The Club recognises the role it can play in generating and supporting activity both in the local community and the wider football community.

 

5.1. The Club supports local charities and worthy causes allowing appropriate Matchday collections and working with local groups.

 

5.2. The Club supports local community and schools events that promote youth football and grass roots football.

 

5.3. The Club will support visits by charities carrying out events

 

5.4. The Club will support pre-arranged Ground Tours to all interested parties and groups, especially school children.

 

5.5. Whenever possible and appropriate the Club will promote issues such as anti-racism, drug and crime. The Club supports the aims of leading initiatives such as ‘Show Racism the Red Card’ to tackle problems of racism in the game and has its own policy against racism.

 

5.6. The Club continues to support community events through visits and appearances of the Football Players and Management where possible.

 

5.7. Each season the Club will invite local junior Football Clubs to home games for a pre-match mini-training session with a Lothian Thistle Hutchison Vale      Coach, and thereafter welcome them and their parents to then stay as guests of the Club to watch the match.

 

5.8. For each home game the match sponsor will be invited to have a match mascot(s). A match mascot(s) will be sourced by other means wherever possible if not available from the match sponsor.

 

  1. Merchandise

 

6.1. The Club will publicise and advertise the dates of new replica kit introductions in advance of the scheduled launch date. Details of this launch date will be available from the website and other media releases.

 

6.2. Both home and away replica strip designs will normally have a life span of at least two seasons, unless changes are enforced due to contractual obligations, sponsorship issues, or availability of make\model of the strips.

 

6.2. The Club will only charge what it believes to be a fair price for the sale of replica kits and other associated merchandising items.

 

6.3. The Club will make available for purchase all Club merchandising on the official Club web site, or at the Ground on match days or at other suitable locations and times.

 

6.4. The Club offers refunds on all merchandise in accordance with its legal obligations. Customers should note washing instructions, especially on replica team jerseys, where these should be washed at a low temperate ~30 degrees c, and never tumble dried as this will crack the sponsors printing. Customers should also recognise that the printing of sponsors logos and team badge will eventually fade from the original art-work.

 

6.5. The Club will not knowingly buy goods from any supplier or manufacturer who does not comply fully with the labour, safety and other relevant laws of the countries of manufacture with respect to minimum wages, hours of work, overtime, sick pay and holiday entitlement.

 

6.6. Customers of Club merchandise who make purchase must agree to all terms and conditions of the sale, and accept responsibility for following guidance relating to washing instructions.

 

  1. Staff Conduct

 

7.1. The Club is committed to eliminating discrimination. We will not tolerate sexual or racially based harassment or other discriminating behaviour and will work to ensure that such behaviour is met with appropriate disciplinary action in whatever context it occurs. The Club has a separate Anti Discrimination Policy.

 

7.2. It is the policy of the Club that there should be equal opportunity for all. This applies to external recruitment, internal appointment, terms of employment, conditions of service and opportunity for training and promotion regardless of sex, marital status, creed, colour, race, age, disability, sexual orientation or ethnic or national origin. The Club is committed to the development and promotion of such equality of opportunity. The policy also applies equally to the treatment of our customers, clients and suppliers. The Club has a separate Disability Discrimination Policy..

 

 

  1. Customer Service

 

All  Lothian Thistle Hutchison Vale      committee members and personnel are responsible for ensuring that the very highest standards of customer service and customer care are maintained.

 

8.1. The Club respect the right of every supporter and customer to be treated with the up most courtesy and respect at all times by all  Lothian Thistle Hutchison Vale cc     personnel. The Club has a separate Stewards Code of Conduct document.

 

8.2. The Club strives to provide value for money in all areas.

 

8.3. The Club aims to respond promptly to any contact from a customer.

 

8.4. To avoid confusion Lothian Thistle Hutchison Vale c     would prefer that all requests/complaints/comments or suggestions, are made in writing by letter. We will endeavour to provide a full response within 14 days.

 

8.5. In the first instance all correspondence should be addressed to the Club Secretary.

 

8.6. In the event that you feel your complaint has not been dealt with promptly or satisfactorily by the Club Secretary, you have the further right to progress directly through the Club Chairman, who has overall responsibility for the Customer Charter.

 

All correspondence should be addressed to the following;

 

 

Seretary

T W ALLISON

31 Clermiston Place

Edinburgh

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Disability Discrimination Policy

 

 

LTHV P-004 1st July 2018 issue 2

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League  We pride ourselves in community integration at all levels.

 

Lothian Thistle Hutchison Vale      fully supports the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant or employee shall receive less favourable treatment because of disability.

 

It is in the interest of Lothian Thistle Hutchison Vale       and those who work for it to ensure that all available human resource talents and skills are considered when employment opportunities arise. As such   Lothian Thistle Hutchison Vale cc     is committed to maintaining and managing a diverse work force.

 

This policy is applicable to all staff, contract workers, spectators and guests of the Club on all premises and places of work occupied by the Club.

 

The purpose of this policy it to ensure that the  Club complies with the Disability Discrimination Act 1995 and to ensure that disabled people falling within the definition of the Act are treated equally and fairly.

 

In line with the Disability Discrimination Act 1995, in this policy:

 

  • DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his ability to carry out normal day-to-day activities.
  • DISABLED PERSON refers to a person with such a disability.
  • DISCRIMINATION refers to treating someone with a disability less favourably than he treats others whom have no disability, and that treatment cannot be shown to be justified in relation to the activities or circumstances involved.

 

Policy

 

Club Policy covering Part III (The provision of goods, services and facilities) of the Disability Discrimination Act

 

  • The Club is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to make to all goods, services and facilities provided or offered to the public by the Club.
  • The Club recognises that not all of its facilities are fully accessible to disabled customers and confirms that it is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will provide free access for supporters with disabilities and half-price admission for their carers The Club will ensure that the scheme does not discriminate between disabled people with differing impairments.
  • The Club is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will undertake such additional works as are reasonably required within the timescales set out in the Act.
  • The Club has a grievance procedure in place and guarantees to its disabled supporters and customers that any complaints of discrimination will be dealt with quickly under that procedure.
  • The Club has advised its staff that any incident of discrimination under the provisions of the Act is a serious matter and will be dealt with under the Club’s Disciplinary Procedures.

 

Employment

 

When considering persons for employment Lothian Thistle Hutchison Vale   will not discriminate against a disabled person:

 

  • In the arrangements made for the purpose of determining whom employment should be offered to.
  • In the terms under which employment is offered.
  • In deliberately refusing to offer or not offering employment to someone based on their disability.
  • In the opportunities afforded to a person (i.e. training, promotions or any other work benefit).
  • In dismissing someone or subjecting them to any detriment based on their disability.

 

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019_

_____________________________________________________________________

 

 

 

EH4 7DN

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              __31st July 2019__

________________________________

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Disability Discrimination Policy

 

 

LTHV P-004 1st July 2018 issue 2

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League  We pride ourselves in community integration at all levels.

 

Lothian Thistle Hutchison Vale      fully supports the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant or employee shall receive less favourable treatment because of disability.

 

It is in the interest of Lothian Thistle Hutchison Vale       and those who work for it to ensure that all available human resource talents and skills are considered when employment opportunities arise. As such   Lothian Thistle Hutchison Vale cc     is committed to maintaining and managing a diverse work force.

 

This policy is applicable to all staff, contract workers, spectators and guests of the Club on all premises and places of work occupied by the Club.

 

The purpose of this policy it to ensure that the  Club complies with the Disability Discrimination Act 1995 and to ensure that disabled people falling within the definition of the Act are treated equally and fairly.

 

In line with the Disability Discrimination Act 1995, in this policy:

 

  • DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his ability to carry out normal day-to-day activities.
  • DISABLED PERSON refers to a person with such a disability.
  • DISCRIMINATION refers to treating someone with a disability less favourably than he treats others whom have no disability, and that treatment cannot be shown to be justified in relation to the activities or circumstances involved.

 

Policy

 

Club Policy covering Part III (The provision of goods, services and facilities) of the Disability Discrimination Act

 

  • The Club is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to make to all goods, services and facilities provided or offered to the public by the Club.
  • The Club recognises that not all of its facilities are fully accessible to disabled customers and confirms that it is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will provide free access for supporters with disabilities and half-price admission for their carers The Club will ensure that the scheme does not discriminate between disabled people with differing impairments.
  • The Club is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will undertake such additional works as are reasonably required within the timescales set out in the Act.
  • The Club has a grievance procedure in place and guarantees to its disabled supporters and customers that any complaints of discrimination will be dealt with quickly under that procedure.
  • The Club has advised its staff that any incident of discrimination under the provisions of the Act is a serious matter and will be dealt with under the Club’s Disciplinary Procedures.

 

Employment

 

When considering persons for employment Lothian Thistle Hutchison Vale   will not discriminate against a disabled person:

 

  • In the arrangements made for the purpose of determining whom employment should be offered to.
  • In the terms under which employment is offered.
  • In deliberately refusing to offer or not offering employment to someone based on their disability.
  • In the opportunities afforded to a person (i.e. training, promotions or any other work benefit).
  • In dismissing someone or subjecting them to any detriment based on their disability.

 

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019_

_____________________________________________________________________

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Disability Discrimination Policy

 

 

LTHV P-004 1st July 2018 issue 2

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League  We pride ourselves in community integration at all levels.

 

Lothian Thistle Hutchison Vale      fully supports the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant or employee shall receive less favourable treatment because of disability.

 

It is in the interest of Lothian Thistle Hutchison Vale       and those who work for it to ensure that all available human resource talents and skills are considered when employment opportunities arise. As such   Lothian Thistle Hutchison Vale cc     is committed to maintaining and managing a diverse work force.

 

This policy is applicable to all staff, contract workers, spectators and guests of the Club on all premises and places of work occupied by the Club.

 

The purpose of this policy it to ensure that the  Club complies with the Disability Discrimination Act 1995 and to ensure that disabled people falling within the definition of the Act are treated equally and fairly.

 

In line with the Disability Discrimination Act 1995, in this policy:

 

  • DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his ability to carry out normal day-to-day activities.
  • DISABLED PERSON refers to a person with such a disability.
  • DISCRIMINATION refers to treating someone with a disability less favourably than he treats others whom have no disability, and that treatment cannot be shown to be justified in relation to the activities or circumstances involved.

 

Policy

 

Club Policy covering Part III (The provision of goods, services and facilities) of the Disability Discrimination Act

 

  • The Club is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to make to all goods, services and facilities provided or offered to the public by the Club.
  • The Club recognises that not all of its facilities are fully accessible to disabled customers and confirms that it is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will provide free access for supporters with disabilities and half-price admission for their carers The Club will ensure that the scheme does not discriminate between disabled people with differing impairments.
  • The Club is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will undertake such additional works as are reasonably required within the timescales set out in the Act.
  • The Club has a grievance procedure in place and guarantees to its disabled supporters and customers that any complaints of discrimination will be dealt with quickly under that procedure.
  • The Club has advised its staff that any incident of discrimination under the provisions of the Act is a serious matter and will be dealt with under the Club’s Disciplinary Procedures.

 

Employment

 

When considering persons for employment Lothian Thistle Hutchison Vale   will not discriminate against a disabled person:

 

  • In the arrangements made for the purpose of determining whom employment should be offered to.
  • In the terms under which employment is offered.
  • In deliberately refusing to offer or not offering employment to someone based on their disability.
  • In the opportunities afforded to a person (i.e. training, promotions or any other work benefit).
  • In dismissing someone or subjecting them to any detriment based on their disability.

 

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019_

_____________________________________________________________________

 

 

LOTHIAN THISTLE HUTCHISON VALE

First Aid Plan

 

 

LTHV -D008 31st July 2018 No 1

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale  is a member of the East Of Scotland  Football League.

 

It is the policy of Lothian Thistle Hutchison Vale to take all reasonable and practicable steps to safeguard the Health and Safety and welfare of all employees at work and to protect all other persons against hazards to Health or Safety arising out of the Clubs activities. This document details the Club’s first aid plan, and should be read in conjunction with the Health and Safety Policy, and the Spectator Safety Policy document.

 

Purpose

 

This plan is to provide guidance to staff on the provision of first aid in our workplace (Saughton Enclosure Edinburgh). We are committed to providing a safe and healthy environment for all staff, supporters, or other visitors, and the appointment of qualified first aid officers will ensure that anyone on our premises will have access to first aid assistance should an injury or illness occur.

 

All Lothian Thistle Hutchison Vale  members of staff have a duty of care, to themselves and others within Saughton Enclosure, to provide assistance when required, to the level of their competence, including calling on expert assistance when necessary, as set out in this first aid plan.

 

First Aid Procedures

 

  1. First Aid Officers

 

  • Lothian Thistle Hutchison Vale   will train an appropriate number of personnel to the standard of Sports Injury Training, carried out by an approved body.
  • Lothian Thistle Hutchison Vale  will maintain a register of all personnel who have a Sports Injury certificate.
  • Lothian Thistle Hutchison Vale  will ensure that a minimum of one person holding a Sports Injury certificate will be present at each home game.
  • For each home game a lead First Aid Officer will be appointed by either the; Chairman or Secretary.

 

  1. First Aid Officers Responsibilities

 

First Aid Officers must:

 

  • Provide initial first aid attention when necessary to members of staff and the public whilst within Saughton Enclosure .
  • Must remain with an injured or ill person until no further treatment or assistance is required, or until the person is handed over to ambulance or other medical personnel, unless the officer’s personal safety is at risk.
  • Recognise their limitations and only administer or carry out duties that have been included in their training.
  • Ensure the Club’s accident book is updated for the treatment of any person in relation to any injury/incident. The Club accident book is kept in the First Aid Room.
  • Ensure that they are aware of the location of the Clubs first aid kits and medical room.

 

  1. Absence Of First Aid Officers

 

In the event of a First Aid Officer not being immediately available to administer first aid in an emergency, Lothian Thistle Hutchison Vale  staff should:

 

  • If possible escort the patent to theEdinburgh Royal Infirmary.
  • If possible escort the patent to the NHS Western General Hospital.
  • Call an ambulance.

 

 

The Edinburgh Royal Infirmary is approximately 10 minutes from Saughton  by car. The nearest doctors surgery is approximately 5 minutes away by car either in Edinburgh

 

 

 

  1. Staff Awareness

 

All staff will be advised of the nature of first aid facilities in Saughton Enclosure; the location of first aid kits; the names of first aid officers; the procedure to follow when first aid officers are absent, and the procedures to be followed when first aid is required.

 

This will be communicated to all Lothian Thistle Hutchison Vale  personnel at the start of each new season, or if a new member joins the Club. The first aid plan will also be published on the Lothian Thistle Hutchison Vale  Club web site, along with all other policies and documentation.

 

  1. First Aid Kit

 

  • Lothian Thistle Hutchison Vale will have available at each home game a mobile first aid kit which has been approved by the Club associate Doctor.
  • Lothian Thistle Hutchison Vale  will have available a static wall mountable first aid kit located in the medical treatment room. This cabinet will meet the requirements of the Health and Safety (First Aid) (1981) act, and will be suitable for up to 50 persons.
  • Lothian Thistle Hutchison Vale  will have available for each home game a mobile 50 person first aid kit.
  • Lothian Thistle Hutchison Vale  will have available for each away game a mobile players first aid bag which has been approved by the Club associate Doctor.
  • Lothian Thistle Hutchison Vale  will have available for each training session a mobile players first aid bag which has been approved by the Club associate Doctor.
  • First aid kits will be under the control of trained first aid personnel.
  • A list of all personnel who have the Sorts Injury certificate will be placed near the first aid kit in the medical room.
  • Lothian Thistle Hutchison Vale  will ensure that all first aid kits under their control are fully stocked and will carry out regular audits on the contents, and arrange to replenish supplies when required.

 

The minimum items held in each first aid kit are detailed as follows:

 

Static First Aid Kit in medical room:

Item Required                             Number
Assorted Sterostrip Wash-proof plasters 60
‘Steropax’ Standard Eyepad Dressings 6
‘Steropax’ Standard Dressings (Medium) 12
‘Steropax’ Standard Dressings (Large) 4
Triangular Bandages 8
Alcohol Free Cleansing Wipes 20
Safety Pins 12
Pairs of Disposable Gloves 3
Foil blanket 2
Scissors. blunt nosed 1

 

Mobile First Aid Kit:

Item Required                             Number
Assorted sterile adhesive plasters 60
Eyepads 6
Standard Dressings (Medium) 12
Standard Dressings (Large) 4
Triangular Bandages 8
Alcohol Free Cleansing Wipes 20
Safety Pins 12
Pairs of Disposable Gloves 3
Foil blanket 2
Scissors. blunt nosed 1

 

 

Mobile Players First Aid Bag:

Item Required Number
Plasters 10cm x 9cm 4
Crep bandage 7.5cm x 4.5m 1
Triangular Bandages 1
Zinc Oxide 1
Sterile dressing 12cm x 12cm 1
Cotton buds 10
Elastic adhesive bandage 2.5cm x 4.5m 1
Alcohol Free Cleansing Wipes 1
Pairs of Disposable Gloves 1
Sterile swabs 10cm x 10cm 5
Instant ice pack 1
Foil blanket 1
Scissors. blunt nosed 1

 

 

 

  1. Medical Certificate

 

Lothian Thistle Hutchison Vale  will obtain a yearly medical certificate which is issued by the SFA chief Medical Officer. This is normally renewed in August of each year.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2019

 

SPECTATOR SAFETY POLICY

 

31st july 2018 2nd

 

 

General Policy:

* The Board of Directors of Lothian Thistlre Hutchison Vale Club  bears ultimate responsibility for the safe operation of Saughton Enclosure

* The Club undertake to ensure that all premises and facilities at Saughton Enclosure  are constructed, maintained and checked in such a way that the safety of everybody attending the stadium is assured.

* The Club through the Chairman, Club Secretary, Match Day Safety Officer, Deputy Safety Officer, Staff and Stewards will ensure the reasonable safety of those attending events at Ainslie Park.

* The Club will ensure that systems exist for the safe admission, accommodation and exit of Spectators.

* The Club will undertake and maintain a process of risk assessment as required by the Management of Health and Safety at Work Regulations 1999 and will have regard to the assessment in formulating and updating this policy.

* The Board will receive regular reports on the operation and implementation of the Policy and its practical effects.

* Due to the changing nature of operations and facilities, The Club recognises that this Safety Policy Statement is not a static document. The statement will be amended and/or added to when the necessity arises. Going forward, the Policy will be subject to regular review as an agenda item of The Club’s Board of Directors, the date of each review being recorded on Board Minutes. The policy will be subject to a major review if changes to facilities or operations take place leading to a substantial revision of working practices.

* An investigation will be held following a major accident or incident involving spectators. The Safety Policy will be reviewed in the light of findings of the investigation.

* The Club Chairman has delegated responsibility to the Club Secretary to ensure that the policy is observed and that The Club operates in accordance with the “General Safety Certificate” issued by Edinburgh Council for the reasonable safety and well-being of all spectators attending the Stadium.

* The Club Secretary and Safety Officer will liaise with Police Scotland, Lothian & Borders Fire + Rescue, Scottish Ambulance service, and any other body in relation to safety at the Stadium.

 

Entry Of Spectators

The club will ensure the provision of adequate entry systems to the stadium. To ensure that capacities are not knowingly exceeded, entry to games expected to be near capacity will be “all ticket”. The Club will employ sufficient Safety Staff (as outlined in the general safety certificate) to manage the entry of Spectators prior to and during each event.

 

Exit Of Spectators

The Club will ensure the provision and maintenance of an adequate number of exits from the stadium to accommodate the maximum capacity of any area in use. All exits will be permanently manned by safety staff while the stadium is in use and all such exits will be clearly identified.

 

Management Of Spectators In The Stadium

The Club operates a Spectator Safety Management system incorporating Safety Staff and CCTV to ensure the safety of spectators when entering and leaving the stadium and whilst they are watching the event. Signs which govern hazards or relate to safety matters are placed prominently at all points of the stadium. Any safety matters which are specific to any event will be conveyed to spectators at the event via the PA system, the programme or such other means as may reasonably be required. Matters which concern public order problems will involve liaison between Stadium Management staff and the police.

 

Stewarding

The main duties of the Stewards are:

  • To understand their general responsibilities towards the health and safety of all categories of Spectators, other Stewards, ground staff and themselves.

 

  • To carry out pre-event safety checks.

 

  • To control or direct Spectators who are entering or leaving the ground, to help achieve an even flow of people in, to and from the viewing areas.

 

  • To assist in the safe operation of the ground, not to view the activity taking place, and to enforce Ground Regulations.

 

 

  • To staff entrances, exits and other strategic points; for example, segregation, perimeter and exit doors or gates which are not continuously secured in the open position while the ground is in use.

 

  • To recognise crowd conditions so as to ensure the safe dispersal of spectators and the prevention of overcrowding, particularly on terrace or viewing slopes.

 

 

  • To assist the emergency services as required.

 

  • To provide basic emergency first aid.

 

 

  • To respond to emergencies (such as the early stages of a fire); to raise the alarm and take necessary immediate action.

 

  • To undertake specific duties in an emergency or as directed by the safety officer or the appropriate emergency service officer.

 

  • Stewards must at all times be aware of and be ready to respond to the Stadium Emergency procedures.

 

Inspection and Safety Reviews

The Club will operate a system whereby all systems and equipment used as part of  the safety function are subject to continuous inspection and test. The frequency or inspections and tests will not be less than that advised by equipment manufactures or statutory requirements. Competent persons will be used to carry out such inspection or tests. The result of all inspections and tests will be recorded.

The result of all inspections, tests, ongoing safety reporting and recording systems which make up the risk analysis, structural, mechanical and electrical surveys will form part of the annual policy review. The certificates will be available for inspection.

 

Communication

With the Public: The Club will endeavour to maintain communications with the public/spectators through information on the Club Website, in Match Programmes; Club publications; public address system; encouragement of stewards in customer care and feedback from all sources both within and outside the Club.

With Staff: The Club will encourage two-way communication with staff on all safety related matters. Staff will be encouraged to report all safety related issues through the chain of command at any time and a record will be made of all such comments.

With Other Agencies: When deemed necessary, the Club will provide facilities for both pre and post-match briefings between the Club and emergency or other external services. The Club will endeavour to provide representation at the appropriate level for all meetings with such services. The Club will attend meetings with the Safety Advisor Group and liaise with other agencies through joint exercises, planning and exchange of information.

 

Fire Precautions

The Club will endeavour at all times to minimise the danger and effect of fire. This will be achieved by reviewing the fire risk assessment (FRA) regularly to identify all potential risks from fire, in order to remove or reduce the risk to an acceptable level. All changes to the FRA will be notified to the Lothian & Borders Rescue Service.

A No Smoking policy will be enforced vigorously throughout the stadium. The Club will maintain a policy of acting upon the advice of the Fire Authorities given from time to time and employing specific fire stewards, maintaining all fire safety systems in accordance with the FRA, as well as keeping litter to a minimum.

 

First Aid/Medical Provision

The Club will ensure the provision of reasonable medical, ambulance and first aid cover at all events. The Club will employ a crowd doctor, when appropriate, who will be trained and competent to deal with emergencies at the stadium. The Club will engage ambulance services at a level appropriate to current and future guidance. This is currently arranged with the Scottish Ambulance Service.

The Club will provide facilities for the use of First Aid personnel and engage an appropriate number of qualified officers for each event. This is currently arranged and provided by St Andrew’s Ambulance Association.

 

Stadium Management Contingency Plans

The Club will take all reasonable steps to identify all possible types of emergency or system failure that could occur at the stadium while spectators are in the stadium and prepare contingency plans to deal with such incidents. Where such incidents could lead to a major incident, the Club will brief the emergency services and work with them to ensure that these plans are compatible with the major incident plans of those organisations. The Club produced its Contingency Plans and will test their effectiveness on a regular basis.

 

Season 2018/2019 Part 1

 

To be cheked 31/7/2019

 

 

 

_LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Smoking Policy

 

 

LTHV -P-006 31st July 2018 issue 2

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale        is a member of the East Of Scotland Football League . We pride ourselves in community integration at all levels.

 

This document is designed to describe the Clubs Smoking Policy.

 

No Smoking Policy

 

The Law

The Smoking, Health and Social Care (Scotland) Act 2005 and the Prohibition of Smoking in Certain Premises (Scotland) Regulations 2006 state that no smoking is allowed in premises that are wholly or substantially enclosed.

Those who do not comply with the smoking policy will be subject to normal disciplinary procedures, liable to a fixed penalty fine and/or criminal prosecution.

Purpose

 

This policy has been developed to protect all employees, supporters, service users, customers and visitors from exposure to second-hand smoke.

 

Exposure to second-hand smoke, also known as passive smoking, increases the risk of lung cancer, heart disease and other illnesses. Ventilation or separating smokers and non-smokers within the same airspace does not completely stop potentially dangerous exposure.

 

Policy

 

It is the policy of  Lothian Thistle Hutchison Vale      that ALL of our internal workplaces, including the stand, are smoke-free, and all employees have a right to work in a smoke-free environment.

 

 

Smoking is prohibited in all internal spaces within the boundary of Ferguson Park, including the stand. This policy applies to all employees, supporters, consultants, contractors, customers or members and visitors.

 

Implementation

 

Overall responsibility for policy implementation and review rests with the Committee of Lothian Thistle Hutchison Vale      . All staff and visitors are obliged to adhere to, and facilitate the implementation of the policy.

 

The Chairman shall inform all existing employees, consultants and contractors of the policy and their role in the implementation and monitoring of the policy.

 

Appropriate “No Smoking” signs will be clearly displayed at the entrances to and within the premises.

 

The policy shall also be made publicly available via the Club’s web site and be included within the Club’s Health and Safety Policy

 

Document Control

Mandatory Review Date (To be reviewed and publishe

 

Review 31st july 2019

________________________________

 

 

GROUND REGULATIONS

  1. All matches are played in accordance with the Rules and Regulations of the SFA, and where applicable, the Regulations of FIFA/UEFA Competitions.
  2. Lothian Hutchison vale FC reserves the right to change its advertised fixtures without prior notice and without liability.
  3. Tickets allocated by Lothian Hutchison vale FC are issued on the condition that no holder shall sell on. The Club reserves the right to cancel this ticket and to retain the money paid.
  4. In the event of the match being abandoned, you would be entitled to a discount for the re-arranged fixture.
  5. In the event of an all ticket match being postponed for any reason, the ticket will be valid for the re-arranged fixture.
  6. All children entering the Ground under the age of 5 receive free admission.
  7. Unauthorised persons are not permitted to enter the field of play or any other place specified by the Club or Police.
  8. All media representatives present must maintain accreditation issued by a Club Official.
  9. Only persons authorised by the Club are permitted to sell items, i.e. Merchandise within the grounds.
  10. Unnecessary noise that is likely to cause confusion or nuisance is not permitted in any part of the Ground.
  11. The use of threatening behaviour, foul or abusive language is strictly FORBIDDEN. Racial, sectarian, homophobic or discriminatory abuse or chanting is also forbidden and is considered as unacceptable conduct and may result in arrest and a lifetime ban from regulated football matches.
  12. Please note that it is an offence punishable by law for any person to enter or attempt to enter the ground:
    • Whilst in possession of a prohibited container which is or was capable of holding liquid and which if thrown would be capable of causing injury to another person.
    • Whilst in possession of alcohol or intoxicated
    • Whilst in possession of any article or substance whose main purpose is the emission of a flare for purposes of illuminating or signalling or the emission of smoke or a visible gas. and pyrotechnics
    • Any article which is a firework. And all persons entering the ground may be searched by the police.
  13. On no account will admission be granted to a person who is subject of a current Football Banning Order.
  14. Banners, or other articles which could, or might be used as a weapon, or to cause annoyance or unnecessary obstruction or offence, are not permitted within the ground
  15. All persons entering this Ground are subject to the condition that they may be required to be searched.
  16. Under no circumstances is it permitted to throw any objects which may cause injury or offence whether on to the pitch or track or otherwise.
  17. At all times, the right of admission is reserved by the Club and in general no transfers within the Ground are allowed. Spectators found in the wrong area amid opposing fans may be ejected.

EAST OF SCOTLAND POLICIES

Policies and Procedures as at 1st July 2018Next check 1st Julky 2019

 

Page No. Policy
2 Mission Statement
3 League Objectives
4 Code of Conduct
5 Communications & IT
6 Disaster Recovery & Business Continuity
9 Anti Doping
10 Betting
11 Child Protection
12 Data Protection
13 Disability
14 Equality
15 Ethical
16 Fraud
17 Health & Safety
18 Integrity
19 Player Registration
20 Purchasing & Expenses
21 Risk Management
23 Social Media
24 Reserves
25 Media

 

 

 

MISSION STATEMENT

The Mission Statement for The East of Scotland Football League is “To Develop, Foster, Co-Ordinate and Sustain Association Football at Club and League level throughout Edinburgh, the Lothians, the Borders, Fife and Stirlingshire”

 

 

 

Lothian Thistle Hutchison Vale Football Club

Saughton Enclosure

Contingency Plan for Emergencies

 

 

LTHV –D-001 31ST h July 2018 

Introduction

 

Lothian Thistle Hutchison Vale Football Club is a member of the East of Scotland FA. The Club ground is Saughton Enclosure Stevenson Drive Edinburgh EH11 3BQ.

 

This document details the Clubs contingency plans for emergency situations for Saughton Enclosure (“The Ground”). For avoidance of doubt

Lothian Thistle Hutchison Vale Football Club is referred to in this document as (“The Club”).

 

In producing this document guidance has been taken from the Department for Culture, Media and Sport, Guide to Safety at Sports Grounds, Green Book, specifically sections; 3.17, 3.18, 3.20.

 

The Lothian Thistle Hutchison Vale Football Club Contingency Plans have been formulated to provide a structured and progressive response to any incident likely to affect spectator safety inside, or in the immediate environs of Saughton Enclosure.

Lothian Thistle Hutchison Vale Football Club have a separate Stadium Policy, which can be used to supplement some sections of this plan.

 

The Contingency Plans reflect the requirements placed on the Club by ? Ednburgh District Council and also follow the guidance on this subject by the Scottish Football Association with respect to Club licensing.

 

The plans outline the immediate response by the Club to any incident likely to affect spectator safety or disrupt the normal operation of the Ground

 

The objectives of the Contingency Plans are to:

 

  • Ensure the safety of spectators, players, officials and Club employees\helpers
  • Provide the immediate response plan to any potential spectator safety risk, and any subsequent actions
  • Maintain public order and control in any ground evacuation
  • If appropriate assist and work with Emergency Services in their response to any incident
  • Prevent damage to the fabric of  Saughton Enclosure

 

Through a process of Risk Assessment, the incidents referred to in these plans are the ones considered most likely to occur at Saughton Enclosure. The plans cannot however cover every possible eventuality, and flexibility in the adoption of these plans will be essential in catering for this. A copy of the Risk Assessment that was carried out in the preparation of this Contingency Plan is attached as Appendix A.

 

Only items with an exposure score of 3 and above have been included in this Contingency Plan. Some risks have a low probability, but should they occur the impact is deemed to be high e.g. a gas leak, and as such they have been included in this plan.

 

 

Typically for a home game there will be ~20 to 100 ~ spectators within the ground. The calculated ground capacity as agreed with the local authority is 2,614 A separate letter of compliance issued byEdinburgh District Council confirms this capacity number.

 

Information Regarding Saughton Enclosure

 

Location

 

Saughton Enclosure is located off Stevenson Drive the main road and spectators enter the ground at that end of the ground.

There is access for vehicles off  Stenhouse Ave /Fords Road.

 

The ground is enclosed on by a mesh and fence two sides of the ground the ends of the ground (Stevenson Drive and Fords Road) have a fence made of metal railings.

 

 

Layout

 

The main access\exit points for spectators is through the gate  at The Saughton Sports Complex off Stevenson Drive Vehicles (Match Officials etc.) can access the ground off Stenhouse Avenue/ Fords Road, through a set of double-gates leading into the ground. Access through a double gate is permitted for cars with wheel-chair users prior to kick-off.   There is also car parking facilities outside the ground which can be accessed from Stenhouse Avenue/Fords Road.

 

The covered enclosure is located next to the gate at Saughton Sports Complex on the right on entering the ground. This was constructed in 2018, steel and sheet cladding. The enclosure has a capacity of 120

 

 

The entire playing surface is surrounded by a 6 lane all weather running track with a tubular steel spectator fence round the perimeter of the running track, with an approved spectator capacity of 2,500 as stated in the Club’s letter of. Approximately 350m is available for spectator standing around the playing surface perimeter.

 

The playing area perimeter fence is not classified as crush barriers, and has not been tested to this standard. As such capacity figures have been calculated for the surrounding pitch area to a depth of 1.m, which equates to 1 spectator deep and also the same at the flat area at the top of the banking. This is in line with the guidance stipulated in the Guide to Safety at Sports Grounds, Green Book.

 

A tea hut, and changing rooms plus spectator toilets are all located close to the access/exit gates of Fords Road. A large storage container housing various equipment is located in the area to the right the changing rooms plus there is another two one which hold equipment belonging to the club and another that hold equipment by the Local Authority for the athletic club.

 

Events covered by this Contingency Plan (Included in Risk Assessment):

  1. Fire
  2. Damage to structures
  3. Power cut or failure
  4. Gas release or chemical incident
  5. Crowd surge or crushing
  6. Pitch incursion
  7. Disorder within the ground
  8. Emergency evacuation
  9. Adverse weather
  10. Late arrivals
  11. Delayed start
  12. Match abandonment
  1. Fire

Fire extinguishers are located at the following points within the Ground

1 x  Water Extinguisher in Changing Rooms

1 x  Fire Blanket 100cm x 100cm in Refreshment Hut

It has been identified that the following areas within the Ground are at risk from fire:

1.1. Enclosure– in the event of a fire in the stand, the following steps will be taken: As soon as a Steward or Club Official learns of fire in the enclosure, spectators will be informed immediately by an appropriate method, normally over the public announcement system, or by Club Stewards, to leave the enclosure at the nearest exit. Stewards will ensure that all spectators exit the stand safely. Depending on the extent and ferocity of the fire, Stewards and\or Club Officials will attempt to fight the fire with the fire extinguishers which are located in the Social Club, without placing themselves or others in danger. If it is clear that this is impossible the Fire Service will be called immediately. Responsibility for contacting the Fire Service rests with the Club Safety Officer or most senior present Club Official. No-one will be allowed back into the stand without the approval of the Club Safety Officer or the most senior present Club Official, and at that stage a general announcement may be made over the public address system.

Depending on the ferocity of the fire it may be necessary to abandon the game and evacuate the Ground. See section 8 of this document for details on emergency evacuation.

1.2. Refreshment Container – in the event of a fire in the Refreshment Container the following steps will be taken: As soon as any alert of a fire is raised the emergency services should be called. A Club Official will ensure that all personnel are evacuated from the building. Any spectators in the vicinity of the Refreshment Container will also be cleared and asked to assemble at a safe distance at the opposite side of the ground. Depending on the extent and ferocity of the fire, Club officials may attempt to fight the fire with the fire extinguishers which are located in the Social Club, without placing themselves or others in danger. Responsibility for contacting the Fire Service rests with the Club Safety Officer or most senior present Club Official. No-one will be allowed back into the building without the approval of the Club Safety Officer or the most senior present Club Official, and at that stage a general announcement may be made over the public address system or loud  hailer.

Depending on the ferocity of the fire it may be necessary to abandon the game and evacuate the Ground.

1.3. Changing Rooms– in the event of a fire, in the Changing Rooms the following steps will be taken: As soon as any alert of a fire is raised the emergency services should be called. A Steward or Club Official will ensure that all personnel are evacuated from the Changing Rooms Any spectators in the vicinity of the Changing Rooms will also be cleared and asked to assemble at a safe distance on the opposite side of the ground. Depending on the extent and ferocity of the fire, Stewards and or Club Officials will attempt to fight the fire with the fire extinguishers which are located in the dressing room area, without placing themselves or others in danger. Responsibility for contacting the Fire Service rests with the Club Safety Officer or most senior present Club Official. No-one will be allowed back into the Changing Rooms without the approval of the Club Safety Officer or the most senior Club Official present, and at that stage a general announcement may be made over the public address system.

Depending on the ferocity of the fire it may be necessary to abandon the game and evacuate the Ground. See section 8 of this document for details on emergency evacuation.

  1. Damage to Structures

Upon notification of any structural damage or defect in the Ground the Safety Officer or most senior present Cub Official will:-

2.1. If the Ground has not yet been opened for the admission of spectators:-

  • Inspect the damage with the Club Safety Officer, Grounds-Man, or any other suitable Club Official and assess the risk to safety
  • If appropriate arrange for repairs to be carried out, or for the Council to be informed (if it is an area of their responsibility)
  • Depending on the risk the area effected will need to be cordoned off, or the ground closed to public access
  • Determine whether the next scheduled fixture can continue

2.2. If the Stadium has been opened and spectators admitted:-

  • Inspect the damage with the Club Safety Officer,  or any other suitable Club Official and assess the risk to safety
  • If the damage/defect is causing or is likely to cause a threat to spectators safety the area will need to be evacuated, and spectators directed to a safe area of the ground
  • Cordon off the area using Stewards to ensure no one enters the area of danger
  • If appropriate arrange for repairs to be carried out, Determine whether the fixture can continue, and if required order an emergency evacuation, see section 8 of this document
  1. Power Cut or Failure

3.1. There are no emergency power supplies for the buildings within the Ground.

3.2. The Safety Officer, or most senior present Club Official, should contact The duty Officer at the Sports Complex Scottish Power to report the fault on telephone number 0845 27 27 999. A list of all emergency telephone numbers will be held beside the telephone in the Social Club.

  1. Gas release or Chemical Incident

4.1. In the event of anyone suspecting a gas release, or any other chemical release, they should immediately contact the Saughton Sports Complex Duty Officer 01314440422 as well Club Safety Officer or any other available Club Official.

4.2. In the event of such an alert being raised the Safety officer, or senior present Club Official will:-

  • Contact the Fire Brigade on 999 giving them details of the location and nature of the issue
  • Contact the National Grid emergency number on 0800 111 999
  • Direct a Steward to meet the Fire Brigade at the entrance off Fords Road
  • Advise the Stewards in the area that all naked flames in the area are to be extinguished, and to open all available doors and windows
  • Advise spectators in the affected area via the public address system to extinguish cigarettes and not to use a naked flame from any source

4.3. In consultation with the Fire Officer the Club Safety Officer, or most senior present Club Official, the following action or decisions will be taken:-

  • Part or full evacuation of the affected areas
  • Whatever the extent of the evacuation the affected area will be cordoned off by stewards
  • Personnel will not be allowed to return to the affected areas until the Fire Brigade or Gas company gives the permission to do so
  • If the game has not yet kicked off, whether it should go ahead. If the game is underway, whether it should be abandoned or delayed.

 

  1. Crowd Surge or Crush

5.1. If a situation arises involving unruly crowd behaviour which may lead to surging or crushing, the Stewards, assisted by Club Officials will attempt to resolve the situation. If it is clear that this is impossible, the Police will be notified immediately by the Safety Officer or senior present Club Official.

5.2. The Safety Officer or senior present Club Official will also alert the Clubs First Aid staff that their assistance may be required, and if necessary call the Ambulance service on 999.

5.3. The public address system should be used to direct people away from the area and keep them updated on the situation.

5.4. Depending on the seriousness of the event the Safety Officer or senior present Club Official will consider abandoning the game and invoking emergency evacuation procedures. See section 8 of this document for details on emergency evacuation.

  1. Pitch Incursion

6.1. If a situation arises involving a pitch incursion, the Stewards assisted by club Officials will attempt to resolve the situation. If it is clear that this is impossible, the Police will be notified immediately by the Safety Officer or senior present Club Official.

6.2. All available Stewards will be deployed to the area to prevent or limit additional numbers of spectators gaining access to the pitch. Stewards will also attempt to prevent any breaches or confrontation between rival fans.

6.3. The public address system will be used for issuing warning messages or advising spectators to clear the pitch area.

6.4. If a considerable number of spectators have intruded onto the pitch during play the game may be stopped. At that stage the Safety Officer or senior present Club Official should consult with the Police (if they are present) and match referee and make a decision on abandoning the fixture.

  1. Disorder within the Ground

7.1. If a situation arises involving disorder within the ground, the Stewards, assisted by Club Officials will attempt to resolve the situation. If it is clear that this is impossible, the Police will be notified immediately by the Safety Officer or most senior present Club Official.

7.2. All available Stewards will be deployed to the area to try to contain the situation and prevent further disorder escalating, either from additional people getting involved, or allowing the situation to spread to other areas of the ground. Stewards will also attempt to prevent any breaches or confrontation between rival fans.

7.3. The public address system will be used for issuing warning messages or advising spectators to clear any area where any disorder is taking place, until such time as the issue is resolved.

7.4. If a considerable number of spectators are involved in any disorder occurrences during play the game may have to be stopped. At that stage the Safety Officer or most senior present Club Official should consult with the Police (if they are present) and match referee and make a decision on abandoning the fixture.

7.5. If a significant disorder event takes place it may be necessary to inform the occupants of the caretakers house and squash court.

  1. Emergency Evacuation

8.1. If an emergency evacuation of the ground is required, Stewards will ensure that spectators leave the ground safely by the nearest available exit. In such evacuations Stewards will ensure all spectators with disabilities make a safe exit from the ground, offering assistance as required.

8.2. Exits to be used will be via the gate at the Sports Complex and the two gates next to the changing rooms at the end of the ground and the main entrance/exit gate. If necessary the 2nd gate at the Stevenson Road side of the Sports Complex can be opened and used.

8.3. The Club Safety Officer or most senior present Club Official will make the decision if an evacuation is necessary, and if appropriate will also inform the emergency services.

8.4. If an announcement is made to evacuate the ground it will be broadcast over the public address system as follows:

“An emergency situation has arisen in the ground. Please leave the ground immediately, in an orderly manner by the nearest available exit. Please be considerate of spectators with disabilities or people with other visible impairments.”

8.5. If only a specific exit can be used for evacuation, the announcement will make reference to the appropriate exit\gate to be used. In such instances the announcement will be as follows:

“An emergency situation has arisen in the ground. Please leave the ground immediately, in an orderly manner by the exit at the Sports complex or the exit to Fords Road. Please be considerate of spectators with disabilities or people with other visible impairments.”

8.6. Stewards will be placed at gates to stop people re-entering the Stadium, and to direct Emergency Services as necessary.

8.7. Players and Officials will be instructed by the Safety Officer or most senior present Club Official to congregate in the centre circle until the situation can be assessed to see if it is safe to return to the dressing rooms. If not, they will leave the ground at an appropriate exit.

8.8. Once the Stadium has been evacuated the Safety Officer or most senior present Club Official will carry out a stadium inspection to ensure that it has been totally evacuated. The inspection will be conducted by at least two persons and if appropriated they will be accompanied by the Fire Brigade.

  1. Adverse Weather

9.1 Extremes of weather such as wind, rain, snow, ice, fog or heat wave may affect spectator safety both inside the Ground and on ingress/egress routes. Where such extremes of weather are forecast, the Safety Officer or most senior present Club Official shall:

  • Check the website of the meteorological office for update of weather conditions
  • Consider in the light of all available information whether the fixture should proceed
  • Should the fixture be under way and adverse weather affects either the event or the safety of spectators the abandonment of the game and emergency evacuation of the stadium will be considered. The match referee will normally have input in such circumstances
  • Spectators will be given advice and informed of any decisions over the public address system and\or loud hailer.

If a match is cancelled prior to kick-off due to adverse weather please refer to section 12 of this document.

  1. Late Arrivals

10.1. Should information be received that large numbers of spectators are expected to arrive at the Ground close to or after the scheduled kick off/start time the Safety Officer or most senior present Club Official will liaise with the Club Secretary and Referee regarding the possibility of delaying the kick off (start) time. The ultimate decision on this rests with the Safety Officer or most senior present Club Official and the match referee.

10.2. If appropriate a revised time mutually agreed between the Match Officials, Team Managers and both Clubs will be set as soon as the estimated arrival of the latecomers is known.

10.3. If the kick off time is delayed, the Safety Officer will advise spectators inside and outside the Stadium via the public address system.

10.4 If kick off time is delayed the Safety Officer will consider broadcasting the details of the delay by:

  • Posting a notice on the club website and contacting the LL.net web site
  • Contacting local Radio Stations

10.5. The Safety Officer will ensure the entrance gates are kept open to allow speedy ingress to the Stadium. In this respect he/she will continue to liaise with the Stewards to keep them abreast of the situation.

  1. Delayed Start

11.1. If for any reason the start of a match is to be delayed, the spectators will be kept informed of the situation over the public address system or by Club Officials and Stewards as appropriate.

  1. Match Abandonment

12.1. Where any fixture/event is cancelled before spectators are admitted to the Stadium, the Club Secretary will ensure everyone listed as follows are informed:

  • East of Scotland Match Secretary
  • Visiting Club
  • Match Officials – Referee and Assistants
  • Local Radio Stations

 

12.2. In addition the club web site will also be updated to inform readers of the abandonment.

12.3. If appropriate every effort will be made to contact the visiting Club (team) and request them to use their local Radio Station to advise cancellation of the game for their own supporters.

12.4. If spectators have already been admitted when the decision to abandon the fixture is made, the Safety Officer or most senior present Club Official will ensure all entrances are immediately opened and Stewards informed of the decision.

12.5. The Safety Officer or most senior present Club Official will advise spectators inside and outside the Stadium of the situation by use of the public address system, and\or loud hailer and request them to leave via the normal exit routes.

12.6. If a fixture is abandoned before kick-off a voucher\ticket will be offered to all admitted paying spectators allowing free entrance to the rearranged fixture. For any fixture abandoned after half-time, then no such arrangement will apply. Full price admission will apply for a fixture rearranged under these circumstances.

12.7. If a fixture is abandoned after kick-off and before half-time a voucher\ticket will be offered to all spectators allowing reduced entrance to the rearranged fixture. For any fixture abandoned after half-time, then no such arrangement will apply. Full price admission will apply for a fixture rearranged under these circumstances.

12.8. For league games season ticket holders will be unaffected, since their season ticket will be valid for the rearranged game. The use of season tickets is not appropriate for any Cup games.

  1. Document Control

13.1 Mandatory Review Date (To be reviewed and published annually).

31ST July 2018

Review Date:              __31st July 2019____

_____________________________________________________________________

 

Appendix A – Risk Assessment

Area of Risk Probability Impact Rating Notes
Fire in Dressing Rooms Low High 3 Electrical switchgear is present bur there is automatic smoke/fire detection
Damage to structure Enclosure Medium Medium 4 Structures are fairly simple in design and has no wood or concrete in the structure
Power failure Medium High 6 Main concern would be evacuation in the event of lighting failure
Gas/Chemical incident Medium High 4 Unlikely event but would have high impact
Public Address failure Low Low 2 Loud hailers would provide an alternative
Crowd surge (normal match) Low Medium 2 Would not be a problem for normal gates
Crowd surge (important match) Medium High 6 Main concern would be orderly evacuation
Pitch Invasion As for crowd surge
Emergency evacuation As for crowd surge
Adverse weather Medium Medium 6 Main risk would be structural damage from high winds
Late arrivals As for crowd surge
Match abandonment As for crowd surge

Note- for crowd surge, pitch invasion, emergency evacuation, late arrivals and match abandonment, the rating is 2 for normal matches and would be 6 for a major match with in excess of 500 spe

 

 

 

 

Lothian Thistle Hutchison Vale FC Disability Policy

 

 

31ST July  2018 checked 31st Juky 2019

Lothian Thistle Hutchison Vale FC Disability Policy

It is our aim to ensure there are no barriers to the use of Saughton Enclosure by disabled supporters and as such we aim to provide easily accessible information about the stadium’s facilities and use. Access to Saughton Enclosure for wheelchair users and other disabled spectators is through designated entrances at the Fords Road end and the Stevenson Drive end of the Enclosure (via the Sports Complex).

 

Wheelchair Accessible Terrace

wheelchair user spaces

From the Stevenson Drive turnstile gate, and also accessible via the double gate at Fords road. The designated wheelchair user areas is on the left of covered terracing.  The access area is level is situated midway between the penalty box and halfway line.

 

 

Ambulant Disabled

The access at the Stevenson Drive and from Fords Road is suitable for by those persons using crutches, sticks or walking frames.

 

Parking Arrangements

There two designated Accessible Car Parking spaces are available for Blue Badge Holders on match days in the ground and can be reserved by prior arrangement. The spots are situated in front of the dressing rooms area and allow the occupants to view the game from their vehicle. Entrance for vehicles is from Stenhouse Avenue / Fords Road. There is also Disabled parking for 8/10 cars / vans in the main car park next to the ground entered via Stenhouse Avenue/Fords Road.

Toilet Facilities

Toilet facilities for disabled spectators are all easily accessible and the schedule of toilet provision at each level is as follows:

1 disabled unisex WC

 

Refreshment Facilities

The Cafe is based the Fords Road end access to that end can be gained by use of the running track.

 

Pricing Policy

For Lothian Thistle Hutchison Vale FC controlled events, wheelchair disabled spectators pay a concession price with one companion (if required) admitted free of charge. Ambulant disabled spectators pay allocated ticket price and, if required, one companion will be admitted free of charge. Where control over the availability of matchday tickets is under the control of the club, the pricing policy will be determined by the club.

 

 

 

Guide Dogs

 

Guide Dogs will be permitted in the stadium by prior arrangement with club. In order to provide sufficient room and comfort for the dogs numbers will be restricted.

 

Emergency Evacuation

Lothian Thistle Hutchison Vale FC recognises that the safety and welfare of spectators is paramount in the successful operation of the Enclosure. It has to plan carefully for every eventuality and emergency evacuation procedures have been developed by stadium management in consultation with the City of Edinburgh Council in accordance with the Safety of Sportsgrounds Act.

The evacuation plan will depend on the location of any incident and the location of wheelchair positions. Spectators are requested at all times to follow the directions and advice of the appointed stewards.

Disabled Access Enquiries

If you have any queries not covered by the above information, please contact Tom  Alison TOM@LOTHIANTHISTLEFC.CO.UK  and we will be pleased to help.

 

 

It is our aim to ensure there are no barriers to the use of Saughton Enclosure  by disabled supporters and as such we aim to provide easily accessible information about the stadium’s facilities and use. Access to Saughton Enclosure for wheelchair users and other disabled spectators is through designated entrances around the

Enclosure.

 

Wheelchair Accessible Terrace

2 wheelchair user spaces

From the Stevenson Drive turnstile gate, and also accessible  via the double gate at Fords road. The designated wheelchair user areas is on the left of covered terracing.  The access area is level with spaces at the halfway line and midway between the penalty box and halfway line. Each space has designated adjacent seating for carers.

 

 

Ambulant Disabled

There are no specific areas of the ground that facilitate access for the ambulant disabled, however, there are several seats which can be accessed easily by those persons using crutches, sticks or walking frames.

 

Parking Arrangements

There two designated Accessible Car Parking spaces are available on match days in the ground and can be reserved by prior arrangement through the club Centre car park for Blue Badge Holders. The entrance for vehicles is from Stenhouse Avenue / Fords Road.

Toilet Facilities

Toilet facilities for disabled spectators are all easily accessible and the schedule of toilet provision at each level is as follows:

1 disabled unisex WC

Refreshment Facilities

The Cafe is based the Fords Road end access to that end can be gained by use of the running track.

 

Pricing Policy

For Lothian Thistle Hutchison Vale FC controlled events, wheelchair disabled spectators pay a concession price with one companion (if required) admitted free of charge. Ambulant disabled spectators pay allocated ticket price and, if required, one companion will be admitted free of charge. Where control over the availability of matchday tickets is under the control of the club, the pricing policy will be determined by the club.

 

 

 

Guide Dogs

 

Guide Dogs will be permitted in the stadium by prior arrangement with club. In order to provide sufficient room and comfort for the dogs numbers will be restricted.

 

Emergency Evacuation

Lothian Thistle Hutchison Vale FC recognises that the safety and welfare of spectators is paramount in the successful operation of the Enclosure. It has to plan carefully for every eventuality and emergency evacuation procedures have been developed by stadium management in consultation with the City of Edinburgh Council in accordance with the Safety of Sportsgrounds Act.

The evacuation plan will depend on the location of any incident and the location of wheelchair positions. Spectators are requested at all times to follow the directions and advice of the appointed stewards.

Disabled Access Enquiries

If you have any queries not covered by the above information, please contact Tom Allison tom@lothianthistlefc.co.uk and we will be pleased to help.

LEAGUE OBJECTIVES

  1. To conduct each season League and League Cup Competitions among the Clubs in Membership
  2. To conduct other such competitions as may be decided by the Board from time to time
  3. To be the governing body for all Clubs in Membership of the League.
  4. To play and promote Association Football in whichever geographical areas our members are situated.
  5. To provide opportunities for clubs, officials & supporters to participate in football for the benefit of the whole community.
  6. To develop support for our clubs to provide quality Coach Education for people of all ages, creeds and gende

 

 

RESPECT CODE OF CONDUCT

Reviewed Annuallly

31st July 2018  Next check  31st July 2019

 

Board, League and Club Officials

 

We all have a responsibility to promote high standards of behaviour in the game.

The East of Scotland Football League encourages its member clubs to educate their players, officials and spectators on the appropriate standards of etiquette and behaviour that are required of them to ensure football can be enjoyed by everyone in a safe and positive environment

On and off the field, Officials of the League and member clubs should:

  • Show respect to other involved in the game including match officials, players, coaches, managers, media and spectators.
  • Encourage adherence to the laws and spirit of the game.
  • Encourage the promotion of Fair Play and high standards of behaviour.
  • Never engage in public criticism of the match officials.
  • Never engage in public criticism of the Scottish Football Association, the East of Scotland Football Association, the East of Scotland Football League or any of its’ Officials or Member Clubs or indeed any other football bodies.
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.
  • Never engage in, or tolerate any form of bullying
  • Report any Child Protection issues to the League’s Child Protection Officer.

 

Communications and IT Policy

 

All communications with the East of Scotland Football League are conducted through the Secretary who will re-direct as appropriate.

All information held on the PC’s of the President, Secretary, Treasurer and Fixture Secretary will be fully backed up on memory sticks on a weekly basis and stored separately from the source machine

Disaster Recovery Plan (DRP) & Business Continuity Plan

Statement of Intent

This document highlights East of Scotland Football League policies and procedures for any disaster recovery. This document summarises our recommended procedures. In the event of an actual emergency situation, modifications to this document may be made to ensure the physical safety of our people, our systems and our data.

Our mission is to ensure consistent information, data integrity and availability, and business continuity.

 

Policy Statement

 

  • The disaster recovery plan should cover all essential and critical infrastructure elements, systems and networks, in accordance with key League activities.

 

  • All Board Members must be aware of the disaster recovery plan and their own respective roles.

 

  • The disaster recovery plan is to be kept up to date to take into account changing circumstances.

 

Objectives

 

The principal objective of the disaster recovery programme is to develop and document a well structured and easily understood plan which will help the League recover as quickly and effectively as possible from an unforeseen disaster or emergency which interrupts information systems and / or League operations. Additional objectives include the following:

 

  • The need to ensure that all Office Bearers fully understand their duties in implementing such a plan

 

  • The need to ensure that operational policies are adhered to within all planned activities

 

  • The need to ensure that proposed contingency arrangements are cost-effective

 

  • The need to consider implications on the League, clubs, officials and players

 

  • Disaster recovery capabilities as applicable to key customers, vendors and others

 

Plan updating

 

It is necessary for the DRP updating process to be properly structured and controlled. Whenever changes are made to the plan appropriate amendments should be made to the plan. This will involve the use of formalised change control procedures under the control of the League Secretary.

 

Alert, escalation and plan invocation

 

Plan Triggering Events

 

Key trigger issues that would lead to activation of the DRP are:

  • Loss, theft or damage to IT equipment
  • Loss of services of a key member of the Board
  • Loss, theft or fraud of League finances

 

Activation of Disaster Recovery Team

 

When an incident occurs a Disaster Recovery Team (DRT) will be activated by the League Secretary or President. The DRT will then decide the extent to which the DRP must be invoked. Responsibilities of DRT are to:

 

  • Assess the extent of the disaster and its impact on the League, data centre, etc.
  • Decide which elements of the DR Plan should be activated.
  • Establish and manage disaster recovery team to maintain vital services and return to normal operation.
  • Ensure key Office Bearers are notified and allocate responsibilities and activities as required.

 

Disaster Recovery Team

 

Revieviewd 1ST July 2018  Next check 1st July 2918

 

The team will be contacted by League Secretary or in his absence the President and the team’s responsibilities include:

 

  • Establish facilities for an emergency level of service
  • Recover to business as usual after the incident.
  • Coordinate activities with disaster recovery team.
  • Report to the Office Bearers.

 

 

Emergency Alert, Escalation and DRP Activation

 

This policy and procedure has been established to ensure that in the event of a disaster or crisis, personnel will have an understanding that key personnel should be contacted. Procedures have been addressed to ensure that communications can be quickly established while activating recovery.

 

The DR plan will rely principally on key members of the Board who will provide the technical and management skills necessary to achieve a smooth technology and business recovery. Suppliers of critical goods and services will continue to support recovery of business operations as the League returns to normal operating mode.

 

Recorded Messages / Updates

 

For the latest information on the disaster and the organisation’s response, the point of contact will be the League Secretary or the President. Information will also be posted on the website and via Social Media. Included in messages will be data on the nature of the disaster and updates on work resumption.

 

Media

 

Any contact required with the media will be coordinated by the League Secretary or in his absence the President.

 

Financial and Legal Issues

 

Financial Assessment

 

The DRT shall prepare an initial assessment of the impact of the incident on the financial affairs of the League. The assessment should include:

 

  • Loss of financial documents
  • Loss of revenue
  • Theft of chequebooks, etc
  • Loss of Cash / misappropriation of funds

 

Financial Requirements

 

The immediate financial need of the League must be addressed. These can include:

 

  • Cash flow position.
  • Temporary borrowing capability.
  • Upcoming payments.

REV ANUALLY 1ST July 2018  Next check 1st July 2919

Legal Actions

 

The League Secretary, President, the Board and if necessary a Lawyer will review the aftermath of the incident and decide whether there may be legal actions resulting from the event; in particular, the possibilities of claims by or against the League for regulatory violations, etc.

 

 

 

 

 

ANTI DOPING POLICY

 

All players have the right to take part in football knowing that they, their team mates, and their competitors, are clean. The use of performance-enhancing drugs and doping activity severely damages the legacy of the game.

Anti-doping is integral to clean sport and it’s important that players are clued up on the anti-doping rules. Players are personally responsible for any banned substances detected during doping control tests irrespective of how they got there.

Information on the Scottish Football Association’s anti-doping rules can be found here, here and here.

The East of Scotland Football League fully supports the national body in its stance on drug taking and urges all Club Officials and Team Management to check very carefully what their players are taking into their bodies either in over the counter medicines, vitamin supplements or even sports drinks.

 

BETTING POLICY

 

The East of Scotland Football League is committed to applying and enforcing the rules of the Scottish Football Association which state that “No club, official, Team Official or other member of Team Staff, player, match official or other person under the jurisdiction of the Scottish FA shall gamble in any way on a football match”, and “No club, official, Team Official or other member of Team Staff, player, match official or other person under the jurisdiction of the Scottish FA shall knowingly behave in a manner, during or in connection with a match in which the Party has participated or has any influence, either direct or indirect, which could give rise to an event in which they or any third party benefits financially through gambling”.

 

 

 

 

 

CHILD PROTECTION POLICY

The East of Scotland Football League is fully committed to safeguarding the welfare of all players in its care. The League recognises its responsibility to promote safe practice and to protect players from harm, abuse and exploitation.

The League intends to create a safe environment for all players participating in sport. To help achieve this, the League will have in place the appropriate people, policies, procedures and practices to ensure the safety and well-being of players in and through sport.
The protection of children is the responsibility of everyone within the League, regardless of their role. With this in mind, the following points are highlighted:
• the welfare of the player is paramount.
• all children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.
• all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
• all members of the League have a responsibility to report concerns to the Child Protection Officer.

Effective implementation of the child protection policies put into place by the League will:
• Promote a consistent approach to all child protection matters.
• Help maximise child safety.
• Reassure League members by increasing their confidence in engaging in activities with children.

Any queries or concerns regarding child protection issues should be directed to the Child Protection Officer in the first instance. Simon Kinghorn – 07817 545983

 

DATA PROTECTION POLICY

 

All information held by the League or its members will be treated as confidential.  However, the League may disclose information to other third parties if required to do so by law or by instruction of the Scottish Football Association if such information is required by them in furtherance of their duties in overseeing the governance and administration of Scottish football.

 

In addition, if the League enters into any sponsorship agreements members contact details may be disclosed to the sponsor so that the League can meet any obligations put upon it under the arrangement.

 

In no other circumstance should information be divulged to third parties except with the prior consent of the Club or individ

 

 

Disability Policy

NTRODUCTION

The East of Scotland Football League (“the League”) fully endorses the legal and ethical requirements of equal opportunities for members, staff, spectators and others involved in the League’s activities.  Discrimination on the basis of disability is wholly unacceptable and the League strives to ensure that nobody should receive less favourable treatment because of disability.

This policy applies to all staff, members, players, spectators, guests and all others participating in the League’s activities.

The purpose of this policy is to ensure that the League complies with the Disability Discrimination Act (1995) and to ensure that disabled people within the meaning of the Act are treated fairly and equally.

In line with the Act, in this policy:  DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his/her ability to perform day-to-day activities;  DISABLED PERSON refers to a person with such a disability;  DISCRIMINATION refers to treating someone with a disability less favourably than others who have no disability and that the treatment cannot be shown to be justified in relation to the activities or circumstances involved.

 

POLICY

Provision of Goods, Services and Facilities

The League is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to all goods, services and facilities offered by the League.

The League insists that its’ Members take into account the needs of disabled people wherever practicable and that particular arrangements are put in place so that disabled people and, where required, their carers have access to their grounds, catering and toilet facilities.

The League has appointed a person responsible for ensuring the implementation of this policy and to promote the interests of people with disability.  Anyone with a concern or grievance relating to arrangements for people with disabilities is encouraged to contact this person who will ensure that the concern or grievance is dealt with timeously.

The League has advised all members that any breach of this policy will be treated as a serious matter and will be subject to disciplinary action.

 

Employment and Engagement

When considering persons for positions within the League (either as employees or as volunteers) the League will not discriminate against any persons with disabilities:  in the arrangements made for the selection of candidates;  in the terms and conditions offered;  by deliberately considering the disability as the basis for non-selection except where the disability would preclude the person from performing the duties (e.g., by contravening the Health and Safety at Work Act);  by ensuring that there are equal opportunities for training and advancement;  in ensuring that nobody is dismissed uniquely or predominantly on the basis of a disability.

 

 

EQUALITY POLICY

 

The East of Scotland League is fully committed to promoting equity. Fairness, justice, respect for each other, inclusion, addressing inequalities and removing barriers are just some of the principles of equity that influence the League’s development, delivery and decision making.
The League believes that everybody should have the opportunity to participate in physical activity, sport and from a League perspective football, and that no individual should be discriminated against for reason such as age, disability, gender reassignment, pregnancy or maternity, marriage or civil partnership, race, religion or belief, sex, or sexual orientation.
Everyone within the East of Scotland Football League is reminded that they have a critical role to play within the process. Accountability for Equity within the League rests with the Board, but every person within the organisation should embrace the principles and processes to ensure adherence with the League’s policy.
The League believes that we all have a role to play in “levelling the playing field” and improving the pathways into sport for those who remain socially excluded. Hopefully as you engage in the process you will embrace the extra commitment necessary because of the enormous benefits for the existing, and potential members of the East of Scotland Football League.

 

 

 

 

thical Policy

 

The East of Scotland Football League will conduct its business honestly and ethically wherever we operate.

We will deliver a recognised quality of service, products and operations and will maintain a reputation for honesty, fairness, respect, responsibility, integrity, trust and sound business judgement.

No illegal or unethical conduct on the part of the League Officials or Members is in either the League’s or the wider football community’s best interest.

 

The League will not compromise its principles for short-term advantage.

The ethical performance of the East of Scotland Football League is the sum of ethics of the people working within the League or its Members.  Thus, we are all expected to adhere to the same high standards of personal integrity.

 

League Officials and Board Members must never permit their personal interests to conflict, or appear to conflict, with the interests of the League, its’ Members or football in general.

League Officials, Board Members and Club Officials must be particularly careful to avoid representing the League in any transaction with others with whom there is any outside business affiliation or relationships and which might be seen as detrimental to the policies and aims of the League or the Scottish Football Association.

 

No bribes, or other similar remunerations shall be given to any person or organisation in order to attract or influence business activity.

League Officials and Board Members shall avoid gifts, gratuities, fees, bonuses or excessive entertainment, in order to attract or influence business activity.

 

League Officials and Board Members may come into contact with, or have possession of, proprietary, confidential or business sensitive information and must take appropriate steps to assure that such information is strictly safeguarded.

This information – whether it is on behalf of our organisation or any of our members – could include strategic business plans, operating results, marketing strategies, customer lists, personal records, new investments, processes and methods.

Proprietary, confidential and sensitive business information about the organisation, other companies, individuals and entities should be treated with sensitivity and discretion and only be disseminated on a need-to-know-basis and always within the parameters of current data protection legislation.

 

 

 

 

 

 

 

Fraud Policy

 

The East of Scotland Football League requires everyone, at all times, to act honestly and with integrity and to safeguard the resources for which they are responsible.

All reasonable measures will be taken to prevent fraud.

Any attempt at fraud (whether by League Officials, Board Members, volunteers or anyone acting on behalf of the League or any of its’ members) is viewed with the utmost seriousness and the League will investigate any reported incidents or suspicions.

Where appropriate, disciplinary action, sanctions and/or legal action will be taken and the League will co-operate fully with any police or Scottish Football Association enquiries.

 

 

 

LTHVP-008 ISSUED 1st July 2018 issue 3 Next check 1st July 2019

 

Lothian Thistle Hutchison Vale

 Policy Statement

            on Safeguarding the Welfare of Children & Coaches

 

Every child who plays or participates in football under the Lothian Thistle Hutchison Vale cc       umbrella should be able to take part in an enjoyable and safe environment and be protected from abuse and the fear of abuse. This is the responsibility of every adult involved in the physical and mental development of young  Lothian Thistle Hutchison Vale       players.

 

Lothian Thistle Hutchison Vale cc  recognises its responsibility to safe guard the welfare of all young players from the dangers of all forms of physical, sexual and emotional abuse and that they do not suffer neglect or are exposed to bullying.

 

To achieve this aim,  Lothian Thistle Hutchison Vale     commits to educating its coaches and all staff engaged in and involved with the development of young players, in preventing abuse and taking the appropriate action if there is the suspicion of abuse or a belief that a child is at risk of abuse.

 

Objectives and Methods

 

  • The club will plan and organise its work with children so as to minimise the situations where abuse of young players may occur.
  • The club will introduce a system whereby young players, parents, guardians, carers and coaches may talk with an independent person if so requested.
  • The club will set in place a rigorous recruitment procedure to ensure all reasonable steps have been taken to safeguard children.
  • The club will issue guidelines on how to deal with the disclosure of suspicion of abuse.
  • The club will actively encourage its coaches to attend SFA Coach Development Courses.
  • The Club will issue guidelines based on this policy to all coaches and other relevant staff, as well as having in-house training. The Club will also highlight relevant literature to review, in order that coaches and others fully understand the Child and Coach Protection
  • The Club will also encourage staff to discuss concerns or queries informally with the Child and Coach Protection Officer where they are in doubt how to proceed.
  • Where appropriate parents will be advised of the existence of these Guidelines and a summary made available.
  • This policy is in force to protect all young players from potential abuse and also to protect our coaches from the possibility of false accusations.

 

                                     Types of Abuse

 

It is generally accepted that there are four main forms of abuse. However, specific issues of racism and bullying can also arise and they have severe and adverse effects on people, especially children. Lothian Thistle Hutchison Vale      and The Scottish Football Association are committed to protecting children from all forms of abuse.

 

Emotional Abuse

 

Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and adverse effects on the child’s emotional development. It may involve conveying to the child that they are worthless or unloved, inadequate or valued only insofar as they meet the needs of another person.

 

It may feature expectations being imposed on children who are inappropriate due to the child’s age or development. It may also involve causing children to frequently feel frightened or in danger, or the corruption and exploitation of a child.

 

Some level of emotional abuse is persistent in all types of  child abuse although it may exist on its own.

 

Emotional Abuse in Sport

 

This may include the persistent failure to show self-respect, build self-esteem and confidence. And support children that may be caused by :

 

  • Exposing children to humiliating, taunting or aggressive behaviour or tone.
  • Failure to intervene where a child’s self confidence and worth are challenged or undermined.
  • Imposing unrealistic goals or expectations on a child thereby creating

feelings of inadequacy.

 

Neglect

 

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. It may involve a parent failing to provide adequate food, shelter, warmth, clothing, and cleanliness. It may also include leaving a child home alone, exposing the child in a manner likely to cause them unnecessary suffering or injury and the failure to ensure that a child receives appropriate medical care or treatment.

 

Neglect in Sport

 

This could include lack of care, guidance, supervision, or protection such as :

 

  • Exposing the child to unnecessary cold or heat.
  • Exposing the child to unhygienic conditions, lack of food, water or medical care.
  • Not intervening to prevent bullying or taunting.

 

Neglect, as well as being a result of a deliberate act, can also be caused through omission or the failure to act or to protect.

 

Physical Abuse

 

Physical abuse may involve the actual or attempted physical injury to a child including hitting, shaking, throwing, poisoning, burning, scalding, drowning, suffocating or otherwise harming a child.

 

Physical abuse may also be caused when a parent feigns the symptoms of or deliberately causes ill health to a child they are looking after. This situation is known as Fictitious or Induced Illness Syndrome. A person may do this because they need or enjoy attention they receive through having a sick child.

 

Physical abuse may be the result of a deliberate act, an omission, or the failure to protect.

 

Physical Abuse in Sport

 

This may include bodily harm caused by a lack of care, attention, or knowledge that may be caused by :

 

  • Over training or dangerous training of players.
  • Overplaying an athlete.
  • Failure to take into account the physical limits of a player or their pre-existing injuries or medical conditions.
  • Administering, condoning or failure to intervene in drug use.

 

Sexual Abuse

 

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of, or consents to what is happening. The activities may involve physical contact, including penetrative or non-penetrative acts. They may include no contact activities such as forcing children to look at or be involved in the production of pornographic material, to watch sexual activities or encouraging children to behave in sexually inappropriate ways.

 

Boys and girls can be sexually abused by males and/or females, including people to whom they are not related, and by other young people. This includes people from all walks of life.

 

Sexual Abuse in Sport

 

This could include contact non-contact activities and may be caused by:

 

  • Exposure to sexually explicit inappropriate language, jokes or pornographic material.
  • Inappropriate touching.
  • Having any sexual activity or relationship.
  • Creating opportunities to access children’s bodies.

 

Recognising Abuse

 

There follows a list of signs or symptoms of abuse. It is important to remember this list is not definitive or exhaustive. Any of these signs or behaviours has to be seen in the context of the child’s whole situation and it is the combination with other information related to the child and his/her circumstances that may indicate abuse.

 

Emotional Abuse

 

  • Low self esteem or continual self-deprecation.
  • Sudden speech disorder.
  • Significant decline in concentration.
  • “Neurotic” behaviour (e.g. rocking, head banging)
  • Self-mutilation.
  • Compulsive stealing.
  • Extremes of passivity or aggression.
  • Running away.
  • Indiscriminate friendliness.

 

Physical Neglect

 

  • Constant hunger or tiredness.
  • Poor personal hygiene or poor state of clothing.
  • Frequent lateness and/or unexplained non-attendance at school.
  • Untreated medical problems.
  • Low self esteem.
  • Poor peer relationships.

 

Neglect (Non-Organic Failure to Thrive)

 

  • Significant lack of growth.
  • Weight loss.
  • Hair loss.
  • Poor skin or muscle tone.
  • Circulatory disorder.

 

Physical Abuse

 

  • Unexplained injuries or burns, particularly if they are recurrent.
  • Improbable excuses given to explain injuries or refusal to discuss injuries.
  • Untreated injuries, or delays in reporting them.
  • Excessive physical punishment by an adult.
  • Arms and legs kept covered in hot weather.
  • Avoidance of swimming, physical education etc.
  • Running away or fear of returning home
  • Aggression towards others.

 

Sexual Abuse

Behavioural

 

  • Lack of trust in adults or over familiarity with adults
  • Fear of particular individual.
  • Social isolation-withdrawal or introversion.
  • Sleep disturbance (e.g. Nightmares, bed-wetting, fears of sleeping alone etc)
  • Running away from home
  • Girls taking over the mothering role.
  • Sudden school problems e.g. falling standards, truancy.
  • Reluctance or refusal to participate in physical activity or to change clothes for games.
  • Low self-esteem.
  • Drug, alcohol or solvent abuse
  • Display of sexual knowledge beyond the child’s age e.g. French kissing
  • Unusual interest in the genitals of adults or children or animals.
  • Fear of bathrooms, showers, closed doors.
  • Abnormal sexual drawings.
  • Fear of medical examinations.
  • Development regression.
  • Poor peer relationships.
  • Over sexualised behaviour.
  • Compulsive masturbation.
  • Irrational fears
  • Psychosomatic factors e.g. recurrent abdominal or headache pain.
  • Sexual Promiscuity.
  • Eating disorders.

 

Physical/Medical

 

  • Bruises, scratches, bite marks to the thighs or genital areas.
  • Anxiety/Depression
  • Eating disorder e.g. anorexia nervosa or bulimia.
  • Discomfort/difficulty in walking or sitting
  • Pregnancy-particularly when reluctant to name father.
  • Pain on passing urine, urinary tract problems, vaginal infections or genital damage.
  • Venereal disease/sexually transmitted diseases.
  • Soiling or wetting in children who have been trained.
  • Self mutilation, suicide attempts
  • Itch, soreness, discharge, unexplained bleeding from the rectum, vagina or penis.
  • Stained underwear.
  • Unusual genital odour.

 

                             RACISM and BULLYING

 

Race and Racism

 

The Scottish Football Association has in place an on-going campaign called “Show Racism The Red Card” which is fully supported by Whitehill Welfare football Club, aimed at raising awareness on racism and equal opportunities. Children from black minority and ethnic groups (and their parents)may have experienced harassment, racial discrimination, and institutional racism. Although not a separate category of abuse , racism may be recognised as a specific type of emotional abuse under local child protection procedures.

 

All organisations, including football, working with children including those operating where black and ethnic communities are numerically small, should address institutional racism, defined in the Macpherson Inquiry Report on Stephen Lawrence as;

 

The collective failure by an organisation to provide appropriate and professional service to people on account of their race, culture and/or religion

 

Any suspicion or allegation of racism, whether by a member of staff, a player or even by a spectator or a parent should be reported to the Chairperson or The Director of Football to be fully investigated and dealt with appropriately.

 

Bullying

 

The lives of many people are made miserable by bullying. Victims of bullying can feel lonely, isolated and deeply unhappy. It can have a devastating effect on a child’s self-esteem, destroy their self-confidence and concentration. They may also become withdrawn and insecure, more cautious, less willing to take any sort of risk. They may feel it is somehow their fault or that there’s something wrong with them and at the worst cause depression and/or feelings of worthlessness that lead to suicide.

 

As a result of the above and Lothian Thistle Hutchison Vale       creates an atmosphere where bullying of children is unacceptable the guidelines for identifying and managing bullying have been developed. Bullying may be done by people in authority or with responsibility for children in their care or it may be done by other children.

 

Any suspicions or allegations that a Member of Staff might be bullying a child must be reported to the Child & Coach Protection Officer and will be dealt with through normal employment disciplinary procedures.

 

Bullying can be difficult to pick up because it often happens away from others and victims do not tend to tell. However you can watch for signs that may indicate the presence of bullying. The following signs are common in victims of bullying behaviour:

 

  • Hesitates to come to training/programme/session
  • Is often the last one picked for a team or group activity for no apparent reason, or gets picked on when they think your back is turned.
  • Is reluctant to go to certain places or work with certain individual/s
  • Has clothing or personal possessions go missing or damaged.
  • Has bruising or some other injury.
  • Keeps ’losing’ their pocket money.
  • Is quite nervous, withdraws from everybody else and becomes quiet and shy, especially in the case of those who are normally noisy and loud.
  • Though usually quiet, they suddenly become prone to lashing out at people, either physically or verbally.

 

Action to Help the Victim(s) and Prevent Bullying;

 

  • Take all signs of bullying very seriously.
  • Encourage all children to speak and share their concerns, however trivial they may seem.
  • Create an open environment where children feel that they can tell the person in charge or someone in authority about behaviour , which concerns them.
  • Take all allegations seriously and take action to ensure the victim is safe.
  • Speak to the victim(s) and the person thought to be bullying separately.
  • Reassure the victim(s) that you can be trusted and will help them, although you cannot promise not to tell anyone else.
  • Keep a record of what is said I.e. what happened, who did/said what, where and when it occurred, who else was present etc.
  • Report any concerns to the Child & Coach Protection Officer.

 

Action towards the Person Bullying

 

  • It is important to focus on the bullying behaviour-not to label the alleged perpetrator.
  • Do not accuse the perpetrator of being a “bully”- refer to what has happened.
  • Talk with the person about their behaviour. Explain the situation and try to get the person to understand the consequences of their behaviour.
  • If appropriate, seek an apology from the person to the victim(s)
  • If appropriate, there may need to be some negotiated recompense for the victim.
  • Impose sanctions as necessary.
  • Encourage and support the person to change their behaviour.
  • Keep a written record of action taken.

 

In the case of an adult (whether or not a Member of Staff)bullying a child , the Child & Coach Protection Officer must be informed and disciplinary action may need to be taken

 

In the case of bullying by a child then it may be appropriate to inform the child’s parents of the concerns and the actions taken in regard to the child’s behaviour. It would always be wise to involve a third party in such a discussion or meeting.

 

Code of Conduct for the Care of Children and Young People

 

To minimise the risk of abuse  (or any false accusations of abuse) the following guidelines for all Whitehill Welfare Football Club staff involved with young players must be followed:

 

Always

 

  • Treat everyone with respect and encourage players and staff to do the same.
  • Be aware of risks-even in situations, which require sensitivity, such as dealing with bullying, bereavement or abuse.
  • Work with children or young people in a public and open environment.
  • Work in pairs when dealing with potentially hazardous situations such as going into changing rooms to administer first aid.
  • Encourage open and frank communication between coaches and players.
  • Encourage children to feel comfortable when reporting problems or behaviour they do not like.
  • Follow up any concerns, allegations or complaints made by children.
  • Behave in a professional and careful manner-and insist that others do the same.
  • Follow the procedures and good practice outlined in this policy.
  • Be willing to listen to advice and to adapt your own practice when necessary.

 

Never

 

  • Spend time alone with an individual child or show favouritism toward any child.
  • Work or talk with players in private or unobserved.
  • Take children or young people alone on car journeys, however short.
  • Take or invite children or young people to your home.
  • Agree to meet with children outside of football.
  • Allow or engage in ’horseplay’ such as tickling or wrestling.
  • Allow or engage in any inappropriate touching-ideally avoid all physical contact with players.
  • Allow or engage in lewd or sexually suggestive talk or joking.
  • Get drawn into attention seeking behaviour such as tantrums or crushes.
  • Assume that your good name or reputation will protect you.
  • Trivialise, joke about or exaggerate child abuse.
  • Jump to conclusions about individuals.

 

Dont believe it could never happen to me. Take care to make sure that it cant.

 

 

Coach Recruitment

 

  1. Apply agreed procedure to all coaches and volunteers

 

In order to minimise risk and to ensure appropriate safeguards are in place, Lothian Thistle Hutchison Vale cc      will take all necessary steps to ensure that all applicants go through a rigorous recruitment programme, which involves taking all necessary steps to ensure that young players are protected.

 

  1. Treat all applicants for positions involving contact with children in the same way.

 

On issuing the Job Description, person specification and application form, the applicants should submit their Application Form detailing previous experience in working with young players and also identifying at least two references. It is advised that one should be associated with former work with children or young people and one with previous sport involvement.

 

  1. Gain a degree of background knowledge from a person who has experience of the coach working with young players.

 

Lothian Thistle Hutchison Vale cc    will investigate each reference given Referees will be sent a reference form to complete and will and will investigate the coach’s previous experience.

 

Where the coach has no previous experience of voluntary or paid contact with young people, two references will be sought from reputable persons (not relative)who can comment on the applicant’s character and relationship’s with others.

 

In addition, successful candidates will be asked to complete an Enhanced Disclosure Scotland Application and appointment will be subject to satisfactory response fro Disclosure Scotland.

 

  1. Explore all applicants’ experience of working with young people in an interview before appointment.

 

On successful completion of the Application Form and the Enhanced Disclosure Scotland Check results, the applicant will be invited for interview, at which the applicants’ level of experience with working with young people will be explored.

 

  1. Make all appointments conditional on the successful completion of probation.

 

Once selected for the position, the coach goes through an Induction Programme and has their roles and responsibilities clearly marked out for them. An experienced coach will then mentor the new recruit for a probationary period of 3 months. In addition, a Personal Details Form is required to be filled out to be kept on file.

 

On completing a successful probationary period, the new recruit will be established as a coach/manager/official. From then, supervision and performance review will be undertaken in the normal course of coaching management.

 

 

 

 

 

 

I confirm that I have read and understand the attached Child and Coach Protection Policy.

 

 

 

 

Name—————TAM SMITH——————————————–

 

 

Signature——————————————————

 

31/7/2017

Date————————————————————–

 

 

 

 

 

 

DOCUMENT CONTROL

 

Mandatory Review Date (to be reviewed and published annually)

Check 31st July 2018

Review Date –3 1st July 2019

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Stewarding Plan

 

 

 

 

LTHVD-006 31st July 2018  issue 2  Next check 31st July 2019

 

 

Introduction

 

Lothian Thistle Hutchison Vale  is a member of the East of Scotland Football League. The Club Club Ground is Saughton Enclosure Stevenson Drive Edinburgh.

 

Lothian Thistle Hutchison Vale  will provide an appropriate number of Stewards for each home game. This document details LTHV  Stewarding plan.

 

Provision of Stewards

 

Stewarding for all home games is carried out LTHV by committee members and additional Lothian Thistle Hutchison Vale cc volunteers. LTHV  have published a separate Stewards Code of Practice, document.,which contains details of the duties of all Stewards.

 

Steward Supervision

 

The supervision of the stewards at each home game will be delegated to a senior steward appointed by the Club Safety Officer for each home game.

 

Steward Numbers

 

Steward numbers will vary for each game played according to the expected crowd number. LTHV  anticipate an average crowd capacity at each home game of between 150 and 350  For crowds of this size the minimum number of Stewards that will be present will be as follows:

 

Static Posts:

Entrance Gate and Disabled Parking – 2 stewards present up until half-time.

.

 

Mobile posts:

Stand – 1 stewards patrolling this area.

Park perimeter – 2 stewards patrolling this area.

Run-out to park from change rooms – 1 steward patrolling this area, increasing to 2 stewards at the end of each game.

 

A minimum number of 6 stewards will be present and allocated stewarding positions for each home game.

 

For expected crowds greater than average stewarding numbers will be increased by the following numbers:

 

Crowds up to 1,000 – additional 2 stewards over normal level.

Crowds up to 2,000 – additional 4 stewards over normal level.

Crowds up to 2,414 (maximum capacity) – additional 6 stewards over normal level.

Mobile communication devices in the form of walky-talkies will only be deployed to stewards for each game. For crowds in excess of 1,000 all stewards will get a brief before the start of the game.

 

Steward Training

 

All stewards who assist on a regular basis will be given training in the form of a course called “Conflict Management Training” by an approved trainer. These stewards will also be given copies of the Club’s contingency plans, steward code of conduct, and spectator safety policy.

 

Stewards who assist on an infrequent basis will be “teamed” with an experienced steward, and these stewards will be briefed by the experienced steward on the duties expected of them.

 

Lothian Thistle Hutchison Vale  do not deploy any specialist stewards for disabled spectators or children, but are made aware to assist any disabled spectators if necessary to the best of their ability.

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                __31st July 2019__

_________________________________________________________

HEALTH & SAFETY POLICY

 

The East of Scotland Football League requires all of its members to always bear in mind their duty of care towards officials, players, match officials, opponents and spectators and to take all reasonable steps to reduce or eliminate any cause which might impact negatively on any individual or group of individuals while attending either matches, training or social functions organised by them.

 

 

Integrity Policy

 

This Policy sets out East of Scotland Football League standards and procedures relating to Integrity and applies to all individuals representing the League which includes Officials, Board Members, Club Representatives, volunteers  and  any  other  individuals acting on behalf of the League or on behalf of any Member of the League.

 

All persons as listed above have an obligation to maintain the highest standards of integrity by carrying out their work in a way that will not compromise the reputation of the organisation or of football in general.

 

A core function of the League is to maintain, and be seen to be maintaining the integrity and ethical standards of football.

 

The League will support all aspects of and initiatives on Integrity regarding any area of football as guided by The Scottish Football Association.

 

Any matters raised under this policy will be investigated initially by the Board and if required will be passed to The Security and Integrity Officer of

 

 

Player Registration Policy

 

Subject to the Constitution and Rules of the East of Scotland Football League in respect of “trialists” and “unregistered players”, all players in the League must be registered for the Club, for which they play, by Amateur, Professional Non Contract or Professional Contract with the Scottish Football Association.

Registration procedures will be as detailed by the Articles and Rules of the Scottish Football Association

 

 

PURCHASING & EXPENSES POLICY

The East of Scotland Football League has a policy which requires all expenditure, whether on purchases or on payment of expenses, to be authorised by at least two Office Bearers and similarly all cheques require the signature of two from three of the Office Bearers.

League Officials are entitled to reimbursement of out of pocket expenses for travelling etc. on League business with the same rate as that applied to referees officiating at matches and the standard expense claim form must be completed and signed by the claimant and countersigned by an Office Bearer for submission to the Treasurer.

All purchases with the exception of “standard” purchases (e.g. League winners medals etc.) have to be approved by the Board and valid receipts received for inclusion in the League’s annual accounts.

 

 

Risk Management Policy

 

 

The Board of the East of Scotland Football League have an ongoing duty to asses any potential risks which may affect the League’s capability of continuing as a going concern.

Our members are covered by a group insurance policy covering public liability with an indemnity limit of £10m. The League has a number of policies in place to which all members are committed and which are reviewed on an annual basis.

 

  1. The policy forms part of the East of Scotland Football League’s internal control and governance arrangements along with the Constitution and Rules plus other Policy Documents.

 

  1. The policy explains the League’s underlying approach to risk management, documents the roles and responsibilities of the Office Bearers and Board Members, and it also outlines key aspects of the risk management process and identifies the main reporting procedures.

 

  1. In addition, it describes the process the Board will use to evaluate the effectiveness of the League’s internal control procedures.

 

Underlying approach to risk management

 

The following key principles outline the League’s approach to risk management and internal control:

 

  • The Board has responsibility for overseeing risk management within the League as a whole.

 

  • An open and receptive approach to solving risk problems is adopted by the Board.

 

  • The League makes conservative and prudent recognition and disclosure of the financial and non-financial implications of risks.

 

  • All individuals involved in the East of Scotland Football League are responsible for encouraging good risk management practice within their areas of responsibility.

 

  • Key risks will be identified by the Board and closely monitored on a regular basis.

 

Role of Board

 

The Board have a fundamental role to play in the management of risk. Its role is to:

 

 

  1. Set the tone and influence the culture of risk management within the League. This includes:

 

  • Communicating the League’s approach to risk

 

  • Determining what types of risk are acceptable and which are not setting the standards and expectations of all individuals involved in SSFL with respect to conduct and probity.

 

 

  1. Determine the appropriate risk level of exposure for the League.

 

  1. Approve major decisions affecting the League’s risk profile or exposure.

 

  1. Identify risks and monitor the management of fundamental risks to reduce the likelihood of unwelcome surprises.

 

  1. Satisfy itself that the less fundamental risks are being actively managed, with the appropriate controls in place and working effectively.

 

  1. Annually review the League’s approach to risk management and approve changes or improvements to key elements of its processes and procedures.

 

Role of Key Office Bearers and Volunteers

 

Roles of key Office Bearers and Volunteers are to:

 

  1. Implement policies on risk management and internal control.

 

  1. Identify and evaluate the fundamental risks faced by the League for consideration by the Board

 

  1. Provide adequate information in a timely manner to the Board.

 

  1. Undertake an annual review of effectiveness of the system of internal control and provide a report to the Board.

 

Risk Management as Part of the System of Internal Control

 

The system of internal control incorporates risk management. This system encompasses a number of elements that together facilitate an effective and efficient operation, enabling the League to respond to a variety of operational and financial risks. These elements include:

 

  1. Policies & Procedures
  2. Reporting
  3. Business planning and Budgeting
  4. Self-Assurance Process

Social Media Policy

 

Internet and mobile based social networking sites such as Facebook, Twitter, MySpace, Bebo, Blackberry Messenger, MSN, Live Profile, Android, Instagram, WhatsApp, Snapchat and any such similar currently existing or future existing sites, as well as the recent phenomenon of ‘Blogging’ (writing an online and public diary) have become increasingly popular and the League is keen to ensure that its Officials, Members and Staff etc. remain protected in what is a very open and public way of sharing information and images across the internet.

 

The League acknowledges that blogs and social networking sites provide individuals with a way of sharing their insights, expressing their opinions and communicating in a global environment. When you choose to go public with your opinions however through a blog, social networking site or other openly accessible medium, you are legally responsible for those opinions. You should therefore be aware that you can be held personally responsible for any commentary deemed to be defamatory, obscene, discriminatory, proprietary or libellous. For these reasons, you need to exercise caution with regard to any derogatory, discriminatory or bullying remarks or characterisations, copyrighted materials, exaggeration or obscenity. In essence, what you post to the internet is at your own risk and other parties can pursue legal action against you personally for postings.

 

To avoid any problems or potential disciplinary action, the League recommends that Club Officials, players, etc. remember a number of guidelines, which are listed below, when using social media:

  1. Avoid commenting on matters relating to referees.
  2. Avoid making instant comment.
  3. Avoid being critical of those who hold positions of authority within football.
  4. Others may publish any comments made by you without your consent, as blogging is considered to be in the public domain.
  5. Be completely certain of the accuracy/legitimacy of what you are saying.
  6. If you are unsure whether a post may be controversial then don’t post it.
  7. Anything said online – whether good, bad or indifferent – reflects upon you and possibly your Club and the League and may impact upon its reputation.
  8. Any comment or photo you put out makes an indelible impression online – you might think you have deleted it, but it will be recorded and remain accessible.

 

Finally, Social Media can be a great way to keep in touch with other Clubs, fans, fellow players and friends and to raise the both the League’s and your Club’s profile.

 

 

 

Reserves Policy

 

The East of Scotland Football League is an unincorporated body comprising a variable number of members from year to year and as such has no financial liabilities other than the payment of annual honoraria as they fall due. Any surplus of funds is the property of the full members at any point in time and those same members are jointly and severally liable for any deficit which may accumulate.

Thus there is no absolute requirement for the League to hold a contingency reserve although the Board do ensure that the League always has a positive balance available to meet any unexpected costs. Purchases are not made unless there are sufficient funds to meet the cost.

 

 

 

Media Policy

 

The East of Scotland Football League engages with the media in a number of ways, we have an extensive mailing list of media contacts who receive every week of the season details of our fixtures and results in addition to any news items which the League consider worthy of distribution. In addition to our mailing list we also communicate through our website and via our twitter account.

All media contact with the League should be made, in the first instance, with the President who will deal with any queries or pass on to someone else if appropriate.

 

 

 

Lothian Thistle Hutchison Vale F.C.

Medical Risk Assessment and Medical Plan

LTHV-Doc-0  31st July  2018 issue 3 Next check 31st July 2019

Introduction

This document combines the Medical Risk Assessment and Medical Plan. It addresses:

Organisation and infrastructure relating to medical matters ;

  • Identifiable risks and how these are controlled;
  • General provisions for medical care.

 

Infrastructure and Organisation

 

Access for Emergency Vehicles

 

Lothian Thistle Hutchison Vale’s  ground at Saughton Enclosure  is accessible by public road from Fords Road via Stenhouse Avenue would permit direct access for emergency vehicles to the pitch and stand.

 

First Aid Facilities

 

The principal first aid room is within the changing room area but is directly accessible from the corridor and does not require access through either dressing room or any other room.

 

It contains basic first aid equipment, a couch and water supplies. There are toilets (including a disabled toilet) within the dressing room area.

 

Organisation and Personel

Lothian Thistle Hutchison Vale  (“the club”) has an association with a Doctor for advice and guidance on all medical matters. The Doctor is in attendance for major matches (where attendance is greater than 1000 is anticipated). The club also ensures that there is at least one qualified First Aid staff member present at all matches.

 

There is an announcer present at every home match. This person will be located at the entrance to the dressing rooms and is the focal point for co-ordination of messages during the match. He/she will make any safety announcements and will have immediate access to a telephone to communicate with others including the emergency services to ensure expedited management of ant health and safety issues.

Identifiable Medical Risks

 

  1. Injury to players

 

  • Description

The most likely source of a medical issue is the injury to players during the normal course of the match. This can cover the spectrum of minor injury which is treated pitchside before the player returns to the game to serious injury requiring immediate intervention and hospitalisation.

 

  • Current arrangements

 

The club will ensure that there is a qualified sports first-aider present at all matches. A stretcher is available in the dressing rooms which will allow removal of players from the pitch to the first aid room in the dressing rooms if the player requires assistance to leave the pitch.

 

The nearest accident department is at the Royal Infirmary Edinburgh, which is 30 minutes from the ground under normal traffic conditions.The first-aider looking after an injured player will make arrangements through the Ground Co-ordinator either to arrange transport for a player to the infirmary for further assessment or to call the emergency services if immediate medical care is required.

 

The risk of injury to players does not vary significantly between normal and major matches and this assessment applies to all matches.

 

1.3 Assessment

 

The current arrangements are satisfactory but it is recommended that  the procedure for removal of the player from the pitch and making arrangements for onward transport are rehearsed at least annually.

 

  • Actions required

Annual rehearsal of arrangements as above

 

  • Injury to Spectators

 

2.1 Description

 

The following risk factors can be considered collectively for assessment purposes ;

 

  • Fire-there is identifiable risk in the dressing rooms, stand and social club. These are inspected by the local fire authorities and have automatic fire detection and alarm systems. The risk as assessed is small for these areas and negligible for open areas of the ground.
  • Structural Failure-the identifiable source of risk is the stand structure. This is of modern structure and is regularly inspected. The risk is considered negligible under normal circumstances to slight in high winds.
  • Evacuation-There is negligible risk under normal operating conditions rising to moderate in a “panic” situation in a match with a maximal capacity. This risk is mitigated because (a) unplanned evacuation is extremely unlikely (b) planned, orderly evacuation reduces the risk.
  • General- there is a general risk to spectators from slips, or other accidents. This is controlled by the maintenance of the ground in good condition. The risk is proportional to the number of spectators.

 

  • Current Arrangements

 

Direct injury from fire and structural failure has been reduced to acceptable levels by the inspection and maintenance required by the local authorities. In the event that there was a risk of structural failure this would be controlled by closing off  the affected area of the ground or cancellation of the match.

 

Other risks are proportional to the attendance. The club will ensure that there are additional first aid staff present for matches where more than 500 spectators are expected. The precise arrangements will be agreed in discussions with the police, NHS and first aid suppliers.

 

  • Assessment

 

Arrangements are considered adequate for all foreseeable risks.

 

  • Actions Required

 

None.

 

  • Illnes

 

  • Description

 

There is general risk of illness whenever there are gatherings of people. There are no identifiable risk factors which suggest that players and spectators at a match are at greater risk of illness except the established risks that can be associated with any situation in which there is potential stress (e.g., heart  attacks in those with pre-existing risk factors).

 

  • Current Arrangements

 

Immediate care is the same as for physical injury. Anyone becoming ill will be made comfortable and the condition assessed by a first aider or doctor. In an emergency an ambulance will be called –DIAL 999-otherwise advice can be obtained from NHS 24 – DIAL 08454 24 24 24.

 

  • Assessment

 

Current arrangements are satisfactory.

 

  • Actions Required

 

None

 

General Medical Provisions

 

The following personnel must be present at each home match ;

  • At least one qualified sports first aider ;
  • A ground co-ordinator to act as the single point of communication

 

Where there is an anticipated attendance of greater than 500, in addition to the above ;

  • Attendance by a club doctor is advised ;
  • Additional first aid provision should be provided by request from the first aid service providers.

 

The club doctor is responsible for advising on equipment to be present in the first aid room and in the medical bags available to sports first aiders and the sports first aiders are responsible for checking that the equipment is present and in good order.

 

The team must be accompanied by a sports first aider at all matches, including away matches.

 

 

 

 

 

DOCUMENT CONTROL

 

Mandatory Review Date (to be reviewed and published annually)

 

Review Date – 31st July 2018 Next chwck 31at July 2019-

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Disability Discrimination Policy

 

 

LTHV P-004 31st July 2018 issue 1  Next check 31st July 2019

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League  We pride ourselves in community integration at all levels.

 

Lothian Thistle Hutchison Vale      fully supports the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant or employee shall receive less favourable treatment because of disability.

 

It is in the interest of Lothian Thistle Hutchison Vale       and those who work for it to ensure that all available human resource talents and skills are considered when employment opportunities arise. As such   Lothian Thistle Hutchison Vale cc     is committed to maintaining and managing a diverse work force.

 

This policy is applicable to all staff, contract workers, spectators and guests of the Club on all premises and places of work occupied by the Club.

 

The purpose of this policy it to ensure that the  Club complies with the Disability Discrimination Act 1995 and to ensure that disabled people falling within the definition of the Act are treated equally and fairly.

 

In line with the Disability Discrimination Act 1995, in this policy:

 

  • DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his ability to carry out normal day-to-day activities.
  • DISABLED PERSON refers to a person with such a disability.
  • DISCRIMINATION refers to treating someone with a disability less favourably than he treats others whom have no disability, and that treatment cannot be shown to be justified in relation to the activities or circumstances involved.

 

Policy

 

Club Policy covering Part III (The provision of goods, services and facilities) of the Disability Discrimination Act

 

  • The Club is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to make to all goods, services and facilities provided or offered to the public by the Club.
  • The Club recognises that not all of its facilities are fully accessible to disabled customers and confirms that it is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will provide free access for supporters with disabilities and half-price admission for their carers The Club will ensure that the scheme does not discriminate between disabled people with differing impairments.
  • The Club is committed to making the necessary reasonable adjustments described by the Disability Discrimination Act and its relevant Codes of Practice to ensure full compliance with the legislation.
  • The Club will undertake such additional works as are reasonably required within the timescales set out in the Act.
  • The Club has a grievance procedure in place and guarantees to its disabled supporters and customers that any complaints of discrimination will be dealt with quickly under that procedure.
  • The Club has advised its staff that any incident of discrimination under the provisions of the Act is a serious matter and will be dealt with under the Club’s Disciplinary Procedures.

 

Employment

 

When considering persons for employment Lothian Thistle Hutchison Vale   will not discriminate against a disabled person:

 

  • In the arrangements made for the purpose of determining whom employment should be offered to.
  • In the terms under which employment is offered.
  • In deliberately refusing to offer or not offering employment to someone based on their disability.
  • In the opportunities afforded to a person (i.e. training, promotions or any other work benefit).
  • In dismissing someone or subjecting them to any detriment based on their disability.

 

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _31st July 2018_Next Review date e1st July 2019

_____________________________________________________________________

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Anti Discrimination Policy

 

LYHVP-003  31st July 2018 Next date 31st July 2019

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale  is a member of the East Of Scotland  Football League . We pride ourselves in community integration at all levels.

 

Lothian Thistle Hutchison Vale    is committed to ensuring full participation of all, as we recognise racism, sexism and other forms of discrimination, both institutional and personal are widespread in our society. Such discrimination prevents equality of opportunity to participation within our sport.

 

This document is designed to describe the Clubs Anti-Discrimination Policy.

 

Anti Discrimination Policy

 

  1. Lothian Thistle Hutchison Vale (“The Club”) policy is not to discriminate or in any way treat anyone less favourably, on grounds of gender, sexual orientation, race, nationality, ethnic origin, colour, religion or disability. The Club will not tolerate any such discrimination in any of the Club’s activities.

 

  1. The Club will apply this policy when 1) advertising for and selecting applicants for employment 2) seeking volunteers 3) running courses 4) running external coaching, educational activities, and award schemes 5) promoting football development activities 6) selecting teams and 7) considering appointments.

 

  1. The Club will not tolerate racist, sectarian, sexual or bigoted harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

 

  1. The Club is committed to the development of the programme of ongoing training and awareness raising events and activities, in order to promote the eradication of discrimination within its own organisation, and within football as a whole.

 

  1. The Club are committed to challenging and dismantling all forms of discrimination in our club by developing club practice that is sensitive to and suitable for all, reflecting the fundamental equality and worth of everyone.

 

  1. To ensure full participation of all, we will not accept discriminatory practice by the any Lothian Thistle Hutchison Vale c  employee, Committee member, volunteers or supporters whether physical or verbal. This will be reflected in our club as normal practice, whether in recruitment of staff or volunteers, our promotional materials or general behaviour.

 

  1. The Club gives a commitment to ensure that it is open to all and that team selection policy will be the footballing ability and character of the individual, together with the collective balance of the team.

 

  1. Each player and employee contract will include a clause stating that the Club is opposed to racism, sectarianism, bigotry and discrimination in any form and that the player or employee shares these principles and gives a commitment to uphold and promote these standards.

 

  1. Any form of discrimination will be looked upon as serious, will not be taken lightly and may lead to disciplinary action by the Clubs Executive Committee.

 

Document Control

Mandatory Review Date (To be reviewed and published annually)9

Review Date:                __31st July 2018__Next Revew date 31st July 2019

__________________________________________

 

 

 

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Record of Preventative & Responsive Actions on Unacceptable Conduct

 

 

LTHV D-007 31st July 2018  issue 2 Next Review date  31st July 2019

 

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale       is a member of the East Of Scotland  Football League.

Lothian Thistle Hutchison Vale     will not tolerate unacceptable conduct from the Clubs employees, committee members, players or supporters at Ferguson Park or at any other away football stadia.

 

Unacceptable Conduct Policy

 

Lothian Thistle Hutchison Vale      aims to create and maintain an environment where spectators can enjoy the game of football, safe in the knowledge that they are free from all forms of harassment, abuse, unacceptable or disorderly conduct. Lothian Thistle Hutchison Vale       have a policy document that covers all aspects of unacceptable conduct.

 

This document records a summary of all preventative and responsive actions which      take in dealing with unacceptable conduct. The document will be reviewed at least annually, but will be updated as action is taken.

 

Record of Preventative and Responsive Actions Taken

 

Lothian Thistle Hutchison Vale        supports Show Racism The Red Card Campaign and have participated whenever this is promoted by the Scottish Football Association

 

This table summarises all responsive actions taken by    Lothian Thistle Hutchison Vale

 

Date: Action Taken:
No instances of unacceptable conduct yet encountered, so no actions yet recorded.

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:               3 1st  july 2018_Next review date 31st July 2019

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

 

Medical Risk Assessment and Medical Plan

 

 

LTHV D-010 2    31st July 2018 issue  Check 31st July 2019

 

 

Introduction

 

This document combines the Medical Risk Assessment and Medical Plan. It addresses:

 

  • Organisation and infrastructure relating to medical matters ;
  • Identifiable risks and how these are controlled;
  • General provisions for medical care.

 

Infrastructure and Organisation

 

Access for Emergency Vehicles

 

Lothian Thistle Hutchison Vale  ground Saughton Enclosure is linked to Fords Road  and would permit direct access for emergency vehicles to the pitch and Dressing Rooms

 

First Aid Facilities

 

The principal first aid room is within the changing room area but is directly accessible and does not require access through either dressing room or any other room.

 

It contains basic first aid equipment, a couch and water supplies. There are toilets (including a disabled toilet) within the dressing room area.

 

Organisation and Personel

 

Lothian Thistle Hutchison Vale      (“the club”) has an association with a Doctor for advice and guidance on all medical matters. The Doctor is in attendance for major matches (where attendance is greater than 1000 is anticipated). The club also ensures that there is at least one qualified First Aid staff member present at all matches.

 

There is an announcer present at every home match. This person will be located at the entrance to the dressing rooms and is the focal point for co-ordination of messages during the match. He/she will make any safety announcements and will have immediate access to a telephone to communicate with others including the emergency services to ensure expedited management of ant health and safety issues.

Identifiable Medical Risks

 

  1. Injury to players

 

  • Description

The most likely source of a medical issue is the injury to players during the normal course of the match. This can cover the spectrum of minor injury which is treated pitchside before the player returns to the game to serious injury requiring immediate intervention and hospitalisation.

 

  • Current arrangements

 

The club will ensure that there is a qualified sports first-aider present at all matches. A stretcher is available in the dressing rooms which will allow removal of players from the pitch to the first aid room in the dressing rooms if the player requires assistance to leave the pitch.

 

The nearest accident department is at the Royal Infirmary Edinburgh, which is 15 minutes from the ground under normal traffic conditions. And or Weastern General The first-aider looking after an injured player will make arrangements through the Ground Co-ordinator either to arrange transport for a player to the infirmary for further assessment or to call the emergency services if immediate medical care is required.

 

The risk of injury to players does not vary significantly between normal and major matches and this assessment applies to all matches.

 

1.3 Assessment

 

The current arrangements are satisfactory but it is recommended that  the procedure for removal of the player from the pitch and making arrangements for onward transport are rehearsed at least annually.

 

  • Actions required

Annual rehearsal of arrangements as above

 

  • Injury to Spectators

 

2.1 Description

 

The following risk factors can be considered collectively for assessment purposes ;

 

  • Fire-there is identifiable risk in the dressing rooms, stand and social club. These are inspected by the local fire authorities and have automatic fire detection and alarm systems. The risk as assessed is small for these areas and negligible for open areas of the ground.
  • Structural Failure-the identifiable source of risk is the stand structure. This is of modern structure and is regularly inspected. The risk is considered negligible under normal circumstances to slight in high winds.
  • Evacuation-There is negligible risk under normal operating conditions rising to moderate in a “panic” situation in a match with a maximal capacity. This risk is mitigated because (a) unplanned evacuation is extremely unlikely (b) planned, orderly evacuation reduces the risk.
  • General- there is a general risk to spectators from slips, or other accidents. This is controlled by the maintenance of the ground in good condition. The risk is proportional to the number of spectators.

 

  • Current Arrangements

 

Direct injury from fire and structural failure has been reduced to acceptable levels by the inspection and maintenance required by the local authorities. In the event that there was a risk of structural failure this would be controlled by closing off  the affected area of the ground or cancellation of the match.

 

Other risks are proportional to the attendance. The club will ensure that there are additional first aid staff present for matches where more than 500 spectators are expected. The precise arrangements will be agreed in discussions with the police, NHS and first aid suppliers.

 

  • Assessment

 

Arrangements are considered adequate for all foreseeable risks.

 

  • Actions Required

 

None.

 

  • Illnes

 

  • Description

 

There is general risk of illness whenever there are gatherings of people. There are no identifiable risk factors which suggest that players and spectators at a match are at greater risk of illness except the established risks that can be associated with any situation in which there is potential stress (e.g., heart  attacks in those with pre-existing risk factors).

 

  • Current Arrangements

 

Immediate care is the same as for physical injury. Anyone becoming ill will be made comfortable and the condition assessed by a first aider or doctor. In an emergency an ambulance will be called –DIAL 999-otherwise advice can be obtained from NHS 24 – DIAL 08454 24 24 24.

 

  • Assessment

 

Current arrangements are satisfactory.

 

  • Actions Required

 

None

 

General Medical Provisions

 

The following personnel must be present at each home match ;

  • At least one qualified sports first aider ;
  • A ground co-ordinator to act as the single point of communication

 

Where there is an anticipated attendance of greater than 500, in addition to the above ;

  • Attendance by a club doctor is advised ;
  • Additional first aid provision should be provided by request from the first aid service providers.

 

The club doctor is responsible for advising on equipment to be present in the first aid room and in the medical bags available to sports first aiders and the sports first aiders are responsible for checking that the equipment is present and in good order.

 

The team must be accompanied by a sports first aider at all matches, including away matches.

 

 

 

 

 

DOCUMENT CONTROL

 

Mandatory Review Date (to be reviewed and published annually)

 

Review Date – 31st July 2018- Next Reviwq date 31st July 2019

 

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Community Activities Policy

 

 

LTHVP-010 31ST July 2018 issue 2  next check date 31st July 2019

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale   is a member of the East Of Scotland Football League  We pride ourselves in community integration at all levels.

 

This policy defines the Clubs Community Activities Policy.

 

Community Activities Policy

 

Lothian Thistle Hutchison Vale      (“The Club”) is committed to taking an active involvement in our local community. We pride ourselves in the way in which we engage with our local community, on as many levels or areas where we are able to participate.

 

Lothian Thistle Hutchison Vale        seek to increase engagement, training provision and support amongst its community residents by working across 4 key themes; Health, Education, Participation and Social Inclusion  The following list is not exhaustive, but highlights some of the areas where the Club plays an active part in the local community.

 

  • The Club supports activity in both the local community and the wider football community.
  • The Club seeks to promote close links between the Club and its community and to introduce young people, male and female, to football as players and spectators.
  • Representatives of the Club, players, coaches or committee members, are willing to attend any event which promotes or encourages any level of football participation within the County. These may include; award evenings for local boys clubs, ad hoc coaching sessions for junior or senior football teams etc.
  • The Club will support and are willing to work with outside agencies, especially disadvantaged groups (disabled, ethnic minorities and the unemployed.)
  • As a fundamental principle the Disability Discrimination Act states that disabled people should not be treated ‘less favourably, without justification’; and ‘reasonable adjustments’ should be made to make goods, facilities and services accessible. Lothian Thistle Hutchison Vale       aims to fully comply with both the provisions and spirit of the Act.
  • Lothian Thistle Hutchison Vale        actively supports any local charities which raise funds for football or any other sporting activity within the community.
  • The Club supports local community and schools events that promote youth football and grass roots football.
  • To encourage more people (especially children) to play football. The Club runs a youth football teams. This engages young footballers to play their football with The Club, as we recognise the requirement for a pyramid progression system for local talent which will hopefully lead to players participating in the senior team.
  • At every available opportunity to teach the necessary skills and qualities needed for future generations.
  • To promote learner confidence.
  • To highlight the benefits of an active lifestyle.
  • To encourage participation in sporting activity regardless of gender, ethnicity or disability.
  • To encourage more people (especially children) to watch football
  • To encourage more people to become interested in and support  Lothian Thistle Hutchison Vale   . Offering concessions for admission for people over 60 and juniors. “Early Bird” discounts on season tickets are also offered at the beginning of each season.
  • To strive to be role models throughout our involvement in schools and the community.
  •  Lothian Thistle Hutchison Vale       aims whenever possible to offer a comprehensive and inclusive programme to young people in the local community who have traditionally been excluded from mainstream sport and education provision.
  • Combining sport with schools holding coaching sessions for local Primary school children.
  • To maximise the facilities available at Saughton Enclosure Edinburgh and their community use.
  • To utilise the game of football, and facilities at Saughton Enclosure Edinburgh as a vehicle for improvements in education, health, social inclusion and participation whenever possible.
  • Regarding anti-racism initiatives, the Club supports the aims of leading initiatives such as “Show Racism The Red Card”
    to tackle problems of racism in the game, working closely with The Racial Equality Council.

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _31st July 2018 Next Review date 31st July 2019

_____________________________________

 

 

 

 

]

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

 

The Chairman shall inform all existing employees, consultants and contractors of the policy and their role in the implementation and monitoring of the policy.

 

Appropriate “No Smoking” signs will be clearly displayed at the entrances to and within the premises.

 

The policy shall also be made publicly available via the Club’s web site and be included within the Club’s Health and Safety Policy

 

Document Control

Mandatory Review Date (To be reviewed and publishe

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Record of Preventative & Responsive Actions on Unacceptable Conduct

 

 

LTHV D-007 1st July 2018  issue 2  Nect check 1st July 2019

 

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale       is a member of the East Of Scotland  Football League.

Lothian Thistle Hutchison Vale       will not tolerate unacceptable conduct from the Clubs employees, committee members, players or supporters at Ferguson Park or at any other away football stadia.

 

Unacceptable Conduct Policy

 

Lothian Thistle Hutchison Vale      aims to create and maintain an environment where spectators can enjoy the game of football, safe in the knowledge that they are free from all forms of harassment, abuse, unacceptable or disorderly conduct. Lothian Thistle Hutchison Vale       have a policy document that covers all aspects of unacceptable conduct.

 

This document records a summary of all preventative and responsive actions which      take in dealing with unacceptable conduct. The document will be reviewed at least annually, but will be updated as action is taken.

 

Record of Preventative and Responsive Actions Taken

 

Lothian Thistle Hutchison Vale       supports Show Racism The Red Card Campaign and have participated whenever this is promoted by the Scottish Football Association

 

This table summarises all responsive actions taken by    Lothian Thistle Hutchison Vale

 

Date: Action Taken:
No instances of unacceptable conduct yet encountered, so no actions yet recorded.

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _1 july 2018_Next Review date 1st July 2019

____________________________

 

____________________________________

 

 

 

 

Policies and Procedures as at st July 2018 Next check 1st July 2019

 

 

 

Page No. Policy
2 Mission Statement
3 League Objectives
4 Code of Conduct
5 Communications & IT
6 Disaster Recovery & Business Continuity
9 Anti Doping
10 Betting
11 Child Protection
12 Data Protection
13 Disability
14 Equality
15 Ethical
16 Fraud
17 Health & Safety
18 Integrity
19 Player Registration
20 Purchasing & Expenses
21 Risk Management
23 Social Media
24 Reserves
25 Media

 

 

LOTHIAN THISTLE HUTCHISON VALE

First Aid Plan

 

 

LTHV -D008 31st July 2018 Next check 31st July 2019

 

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale  is a member of the East Of Scotland  Football League.

 

It is the policy of Lothian Thistle Hutchison Vale to take all reasonable and practicable steps to safeguard the Health and Safety and welfare of all employees at work and to protect all other persons against hazards to Health or Safety arising out of the Clubs activities. This document details the Club’s first aid plan, and should be read in conjunction with the Health and Safety Policy, and the Spectator Safety Policy document.

 

Purpose

 

This plan is to provide guidance to staff on the provision of first aid in our workplace (Saughton Enclosure Edinburgh). We are committed to providing a safe and healthy environment for all staff, supporters, or other visitors, and the appointment of qualified first aid officers will ensure that anyone on our premises will have access to first aid assistance should an injury or illness occur.

 

All Lothian Thistle Hutchison Vale  members of staff have a duty of care, to themselves and others within Saughton Enclosure, to provide assistance when required, to the level of their competence, including calling on expert assistance when necessary, as set out in this first aid plan.

 

First Aid Procedures

 

  1. First Aid Officers

 

  • Lothian Thistle Hutchison Vale   will train an appropriate number of personnel to the standard of Sports Injury Training, carried out by an approved body.
  • Lothian Thistle Hutchison Vale  will maintain a register of all personnel who have a Sports Injury certificate.
  • Lothian Thistle Hutchison Vale  will ensure that a minimum of one person holding a Sports Injury certificate will be present at each home game.
  • For each home game a lead First Aid Officer will be appointed by either the; Chairman or Secretary.

 

  1. First Aid Officers Responsibilities

 

First Aid Officers must:

 

  • Provide initial first aid attention when necessary to members of staff and the public whilst within Saughton Enclosure .
  • Must remain with an injured or ill person until no further treatment or assistance is required, or until the person is handed over to ambulance or other medical personnel, unless the officer’s personal safety is at risk.
  • Recognise their limitations and only administer or carry out duties that have been included in their training.
  • Ensure the Club’s accident book is updated for the treatment of any person in relation to any injury/incident. The Club accident book is kept in the First Aid Room.
  • Ensure that they are aware of the location of the Clubs first aid kits and medical room.

 

  1. Absence Of First Aid Officers

 

In the event of a First Aid Officer not being immediately available to administer first aid in an emergency, Lothian Thistle Hutchison Vale  staff should:

 

  • If possible escort the patent to theEdinburgh Royal Infirmary.
  • If possible escort the patent to the NHS Western General Hospital.
  • Call an ambulance.

 

 

The Edinburgh Royal Infirmary is approximately 10 minutes from Saughton  by car. The nearest doctors surgery is approximately 5 minutes away by car either in Edinburgh

 

 

 

  1. Staff Awareness

 

All staff will be advised of the nature of first aid facilities in Saughton Enclosure; the location of first aid kits; the names of first aid officers; the procedure to follow when first aid officers are absent, and the procedures to be followed when first aid is required.

 

This will be communicated to all Lothian Thistle Hutchison Vale  personnel at the start of each new season, or if a new member joins the Club. The first aid plan will also be published on the Lothian Thistle Hutchison Vale  Club web site, along with all other policies and documentation.

 

  1. First Aid Kit

 

  • Lothian Thistle Hutchison Vale will have available at each home game a mobile first aid kit which has been approved by the Club associate Doctor.
  • Lothian Thistle Hutchison Vale  will have available a static wall mountable first aid kit located in the medical treatment room. This cabinet will meet the requirements of the Health and Safety (First Aid) (1981) act, and will be suitable for up to 50 persons.
  • Lothian Thistle Hutchison Vale  will have available for each home game a mobile 50 person first aid kit.
  • Lothian Thistle Hutchison Vale  will have available for each away game a mobile players first aid bag which has been approved by the Club associate Doctor.
  • Lothian Thistle Hutchison Vale  will have available for each training session a mobile players first aid bag which has been approved by the Club associate Doctor.
  • First aid kits will be under the control of trained first aid personnel.
  • A list of all personnel who have the Sorts Injury certificate will be placed near the first aid kit in the medical room.
  • Lothian Thistle Hutchison Vale  will ensure that all first aid kits under their control are fully stocked and will carry out regular audits on the contents, and arrange to replenish supplies when required.

 

The minimum items held in each first aid kit are detailed as follows:

 

Static First Aid Kit in medical room:

Item Required                             Number
Assorted Sterostrip Wash-proof plasters 60
‘Steropax’ Standard Eyepad Dressings 6
‘Steropax’ Standard Dressings (Medium) 12
‘Steropax’ Standard Dressings (Large) 4
Triangular Bandages 8
Alcohol Free Cleansing Wipes 20
Safety Pins 12
Pairs of Disposable Gloves 3
Foil blanket 2
Scissors. blunt nosed 1

 

Mobile First Aid Kit:

Item Required                             Number
Assorted sterile adhesive plasters 60
Eyepads 6
Standard Dressings (Medium) 12
Standard Dressings (Large) 4
Triangular Bandages 8
Alcohol Free Cleansing Wipes 20
Safety Pins 12
Pairs of Disposable Gloves 3
Foil blanket 2
Scissors. blunt nosed 1

 

 

Mobile Players First Aid Bag:

Item Required Number
Plasters 10cm x 9cm 4
Crep bandage 7.5cm x 4.5m 1
Triangular Bandages 1
Zinc Oxide 1
Sterile dressing 12cm x 12cm 1
Cotton buds 10
Elastic adhesive bandage 2.5cm x 4.5m 1
Alcohol Free Cleansing Wipes 1
Pairs of Disposable Gloves 1
Sterile swabs 10cm x 10cm 5
Instant ice pack 1
Foil blanket 1
Scissors. blunt nosed 1

 

 

 

  1. Medical Certificate

 

Lothian Thistle Hutchison Vale  will obtain a yearly medical certificate which is issued by the SFA chief Medical Officer. This is normally renewed in August of each year.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st July 2018 Next Review date 31st July 2019

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Unacceptable Conduct Policy

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale   is a member of the East of Scotland  Football League

 

Lothian Thistle Hutchison Vale  will not tolerate unacceptable conduct from the Clubs employees, committee members, players or supporters at Saughton Enclosure  or at any other away football stadia.

 

Unacceptable Conduct Policy

 

Lothian Thistle Hutchison Vale  aims to create and maintain an environment where spectators can enjoy the game of football, safe in the knowledge that they are free from all forms of harassment, abuse, unacceptable or disorderly conduct.

 

This policy applies for any football matches or events within Saughton Enclosure , or at any away ground fixtures.

 

Definition

 

Unacceptable conduct is conduct which is violent or disorderly. Conduct is violent where there is:

 

  • Actual, attempted or threatened physical violence against a person or persons
  • Intentional damage to property.

 

Disorderly conduct involves any activity which stirs up or sustains, or is likely, or is designed to stir up or sustain hatred or ill will against or towards individuals or groups of people because of:

 

  • Gender
  • Age
  • Colour, race, nationality (including citizenship) or ethnic or national origin
  • Membership or presumed membership, of a religious group or of a social or cultural group with perceived religious affiliation
  • Sexual orientation
  • Transgender identity
  • Disability
  • Using threatening, abusive or insulting words or conduct both verbal and non verbal
  • Displaying writing or any other item which is threatening, abusive or insulting.

 

Racism

 

Lothian Thistle Hutchison Vale c condemns racism in any form, either on or off the pitch. Lothian Thistle Hutchison Vale cc   aims to create and maintain a working and spectating environment free from racial harassment and abuse. Everyone connected with Lothian Thistle Hutchison Vale    has a responsibility to prevent racial harassment or abuse.

 

A racist incident is defined by  as any incident that is perceiveed Lothian Thistle Hutchison Vale cc  to be racist by the victim, or any other person. Racial harassment is defined by Lothian Thistle Hutchison Vale c  to be any verbal, physical, written or visible abuse that is based on a person’s race, ethnic background, colour, nationality, language or cultural background – and is considered to be unwanted, unacceptable and offensive to the person.

 

Proven racial harassment or abuse will lead to action being taken against spectators and will be reported to the police and may result in a life ban from   Lothian Thistle Hutchison Vale    will give their full support to the police in any criminal actions.

 

All employees, committee members, players and servants of the Club have a responsibility to make it clear that such behaviour by anyone connected with Lothian Thistle Hutchison Vale    is unacceptable.

 

Supporters should also note that racist taunts and abusive or threatening behaviour will not be tolerated by  and will be encouraged to Lothian Thistle Hutchison Vale  condemn and report such behaviour.

 

Any supporters (home or visiting) behaving in this way will face eviction from the ground and their actions will be reported to the police. Season ticket holders who conduct themselves in this manner face having their season ticket revoked and all spectators face the prospect of a life ban from Saughton Enclosure

 

Lothian Thistle Hutchison Vale    fully supports and will promote the Show Racism the Red Card Campaign, details of which can be found at www.srtrc.org.

 

Sectarianism – Kick Out Bigotry the Pledge

 

Scottish football fans have earned a word wide reputation for their enthusiastic and good-natured support of the national team. While most fans follow club football in a responsible way, there are occasions where individuals are intent on causing trouble, using football as an excuse for bigoted and unacceptable behaviour.

 

By working together to remove bigotry from out football grounds we can demonstrate that Scottish football fans and in particular Lothian Thistle Hutchison Valec   supporters:

 

  • Respect people of all backgrounds and celebrate the multicultural society that Scotland has become in the 21st Century
  • Want their football clubs, and the support for their clubs, to reflect the diversity of modern Scottish society and
  • Are as passionate about their football clubs as they are about their national team.

 

Lothian Thistle Hutchison Vale cc supports the pledge at www.kickoutbigotry.org/pledge, and the Club encourage all  Lothian Thistle Hutchison Vale   Supporters to also sign the Kick Out Bigotry Pledge.

 

 

Consequences

 

ANY PERSON ENGAGING IN UNACCEPTABLE CONDUCT MAY BE SUBJECT TO ANY, OR A COMBINATION OF THE FOLLOWING:

 

  • Removal from Saughton Enclosure or away stadium
  • Suspension from attending home matches involving Lothian Thistle Hutchison Vale cc
  • Indefinite ban from attending home matches involving
  • Suspension Lothian Thistle Hutchison Vale or ban from holding   membership Lothian Thistle Hutchison Vale
  • Suspension or ban from the Lothian Thistle Hutchison Vale cc Committee
  • Suspension or ban as a Player or Coach from the Lothian Thistle Hutchison Vale
  • Report to the police and possible criminal proceedings.

 

Responsibility

 

Everyone associated with the Club has a responsibility to prevent and discourage any form of abuse and as such are responsible not only for their own actions but also those of others. We would therefore encourage everyone to bring to the Club’s attention, any incident or behaviour, of individuals or groups of individuals, deemed to be in breach of this policy.

 

Whilst it is appreciated that behaviour such as that listed above involves the minority of individuals in our society, Lothian Thistle Hutchison Vale

 

wishes to ensure that we continue to maintain the highest standards both on and off the field of play and that the name Lothian Thistle Hutchison Vale     is associated with good and sporting behaviour at all times.

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _31st July 2018 Next Review 31st July 2019

____________________________________________________

 

 

 

 

 

 

 

 

 

 

 

MISSION STATEMENT

 

 

The Mission Statement for The East of Scotland Football League is “To Develop, Foster, Co-Ordinate and Sustain Association Football at Club and League level throughout Edinburgh, the Lothians, the Borders, Fife and Stirlingshire”

 

 

LEAGUE OBJECTIVES

 

  1. To conduct each season League and League Cup Competitions among the Clubs in Membership
  2. To conduct other such competitions as may be decided by the Board from time to time
  3. To be the governing body for all Clubs in Membership of the League.
  4. To play and promote Association Football in whichever geographical areas our members are situated.
  5. To provide opportunities for clubs, officials & supporters to participate in football for the benefit of the whole community.
  6. To develop support for our clubs to provide quality Coach Education for people of all ages, creeds and gende

 

 

RESPECT CODE OF CONDUCT

 

Board, League and Club Officials

 

We all have a responsibility to promote high standards of behaviour in the game.

The East of Scotland Football League encourages its member clubs to educate their players, officials and spectators on the appropriate standards of etiquette and behaviour that are required of them to ensure football can be enjoyed by everyone in a safe and positive environment

On and off the field, Officials of the League and member clubs should:

  • Show respect to other involved in the game including match officials, players, coaches, managers, media and spectators.
  • Encourage adherence to the laws and spirit of the game.
  • Encourage the promotion of Fair Play and high standards of behaviour.
  • Never engage in public criticism of the match officials.
  • Never engage in public criticism of the Scottish Football Association, the East of Scotland Football Association, the East of Scotland Football League or any of its’ Officials or Member Clubs or indeed any other football bodies.
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.
  • Never engage in, or tolerate any form of bullying
  • Report any Child Protection issues to the League’s Child Protection Officer.

 

Communications and IT Policy

 

All communications with the East of Scotland Football League are conducted through the Secretary who will re-direct as appropriate.

All information held on the PC’s of the President, Secretary, Treasurer and Fixture Secretary will be fully backed up on memory sticks on a weekly basis and stored separately from the source machine.

 

 

 

 

 

Disaster Recovery Plan (DRP) & Business Continuity Plan

 

Statement of Intent

 

This document highlights East of Scotland Football League policies and procedures for any disaster recovery. This document summarises our recommended procedures. In the event of an actual emergency situation, modifications to this document may be made to ensure the physical safety of our people, our systems and our data.

 

Our mission is to ensure consistent information, data integrity and availability, and business continuity.

 

Policy Statement

 

  • The disaster recovery plan should cover all essential and critical infrastructure elements, systems and networks, in accordance with key League activities.

 

  • All Board Members must be aware of the disaster recovery plan and their own respective roles.

 

  • The disaster recovery plan is to be kept up to date to take into account changing circumstances.

 

Objectives

 

The principal objective of the disaster recovery programme is to develop and document a well structured and easily understood plan which will help the League recover as quickly and effectively as possible from an unforeseen disaster or emergency which interrupts information systems and / or League operations. Additional objectives include the following:

 

  • The need to ensure that all Office Bearers fully understand their duties in implementing such a plan

 

  • The need to ensure that operational policies are adhered to within all planned activities

 

  • The need to ensure that proposed contingency arrangements are cost-effective

 

  • The need to consider implications on the League, clubs, officials and players

 

  • Disaster recovery capabilities as applicable to key customers, vendors and others

 

Plan updating

 

It is necessary for the DRP updating process to be properly structured and controlled. Whenever changes are made to the plan appropriate amendments should be made to the plan. This will involve the use of formalised change control procedures under the control of the League Secretary.

 

Alert, escalation and plan invocation

 

Plan Triggering Events

 

Key trigger issues that would lead to activation of the DRP are:

  • Loss, theft or damage to IT equipment
  • Loss of services of a key member of the Board
  • Loss, theft or fraud of League finances

 

Activation of Disaster Recovery Team

 

When an incident occurs a Disaster Recovery Team (DRT) will be activated by the League Secretary or President. The DRT will then decide the extent to which the DRP must be invoked. Responsibilities of DRT are to:

 

  • Assess the extent of the disaster and its impact on the League, data centre, etc.
  • Decide which elements of the DR Plan should be activated.
  • Establish and manage disaster recovery team to maintain vital services and return to normal operation.
  • Ensure key Office Bearers are notified and allocate responsibilities and activities as required.

 

Disaster Recovery Team

 

The team will be contacted by League Secretary or in his absence the President and the team’s responsibilities include:

 

  • Establish facilities for an emergency level of service
  • Recover to business as usual after the incident.
  • Coordinate activities with disaster recovery team.
  • Report to the Office Bearers.

 

 

Emergency Alert, Escalation and DRP Activation

 

This policy and procedure has been established to ensure that in the event of a disaster or crisis, personnel will have an understanding that key personnel should be contacted. Procedures have been addressed to ensure that communications can be quickly established while activating recovery.

 

The DR plan will rely principally on key members of the Board who will provide the technical and management skills necessary to achieve a smooth technology and business recovery. Suppliers of critical goods and services will continue to support recovery of business operations as the League returns to normal operating mode.

 

Recorded Messages / Updates

 

For the latest information on the disaster and the organisation’s response, the point of contact will be the League Secretary or the President. Information will also be posted on the website and via Social Media. Included in messages will be data on the nature of the disaster and updates on work resumption.

 

Media

 

Any contact required with the media will be coordinated by the League Secretary or in his absence the President.

 

Financial and Legal Issues

 

Financial Assessment

 

The DRT shall prepare an initial assessment of the impact of the incident on the financial affairs of the League. The assessment should include:

 

  • Loss of financial documents
  • Loss of revenue
  • Theft of chequebooks, etc
  • Loss of Cash / misappropriation of funds

 

Financial Requirements

 

The immediate financial need of the League must be addressed. These can include:

 

  • Cash flow position.
  • Temporary borrowing capability.
  • Upcoming payments.

 

Legal Actions

 

The League Secretary, President, the Board and if necessary a Lawyer will review the aftermath of the incident and decide whether there may be legal actions resulting from the event; in particular, the possibilities of claims by or against the League for regulatory violations, etc.

 

 

 

 

 

ANTI DOPING POLICY

 

All players have the right to take part in football knowing that they, their team mates, and their competitors, are clean. The use of performance-enhancing drugs and doping activity severely damages the legacy of the game.

Anti-doping is integral to clean sport and it’s important that players are clued up on the anti-doping rules. Players are personally responsible for any banned substances detected during doping control tests irrespective of how they got there.

Information on the Scottish Football Association’s anti-doping rules can be found here, here and here.

The East of Scotland Football League fully supports the national body in its stance on drug taking and urges all Club Officials and Team Management to check very carefully what their players are taking into their bodies either in over the counter medicines, vitamin supplements or even sports drinks.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BETTING POLICY

 

The East of Scotland Football League is committed to applying and enforcing the rules of the Scottish Football Association which state that “No club, official, Team Official or other member of Team Staff, player, match official or other person under the jurisdiction of the Scottish FA shall gamble in any way on a football match”, and “No club, official, Team Official or other member of Team Staff, player, match official or other person under the jurisdiction of the Scottish FA shall knowingly behave in a manner, during or in connection with a match in which the Party has participated or has any influence, either direct or indirect, which could give rise to an event in which they or any third party benefits financially through gambling”.

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Record of Preventative & Responsive Actions on Unacceptable Conduct

 

 

LTHV D-007 31st July 2087 issue 2    Next check 31st July 2019

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Supporter and Customer Charter

 

 

 

LTHV D-005 31st July 2018 issue 2 Next check 31st July 2019

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale       is a member of the East Of Scotland Football League

 

We recognise the commitment we owe to our supporters and the policies below lay out the Club’s continuing commitment to not only supporters but also to the wider community and the environment. This charter is designed to improve standards of customer relations between  Lothian Thistle Hutchison Vale     and its supporters.

 

Supporter and Customer Charter

 

Lothian Thistle Hutchison Vale     (“The Club”) is committed to delivering the very highest standards of service to all supporters and customers.

 

The Club recognises the special bond between the Club and its supporters. It recognises and respects the invaluable contribution the supporters have made in the past and continue to make to the life of the Club. As such, the Club will make every effort to ensure that its policies and practices are open, accessible and communicated as effectively as possible with its supporters.

 

The Club will annually conduct a review of its Customer Charter, making changes in accordance with the recommendations put forward from the various groups and from guidelines received from the relevant governing bodies. The Club reserves the right to make amendments at short notice to this policy but all changes will be communicated to supporters through the Lothian Thistle Hutchison Vale      website.

 

Key Issues Contained In This Charter

 

  1. Accessibility
  2. Matchday
  3. Loyalty and Membership
  4. Consultation and Information
  5. Community Activity
  6. Merchandise
  7. Staff Conduct
  8. Customer Service

 

  1. Accessibility

 

Lothian Thistle Hutchison Vale       is committed to providing a high quality customer experience which is accessible to the widest possible audience.

 

1.1. Concessions are available for persons over 60 years of age and for junior supporters under 16 years of age. The Club may on occasions request proof of eligibility.

 

1.2. The Club will provide free access for supporters with registered disabilities and their carers. Supporters with registered disabilities may apply for a free season ticket if they so wish.

 

1.3. There are a small number of restricted view seats in the Stand, but the majority of the seating offers an unrestricted view to supporters. (Our meaning of “restricted view” is where you have to move to gain an unrestricted view. Movement of the head to the side to gain a view is not considered a restricted view.)

 

1.4. The Club offers reduced admission to replays of abandoned games.

  • If a match is abandoned after spectators are admitted to the ground, but before kick-off, spectators are entitled to free admission to the re-arranged match.
  • If a match is abandoned after kick-off and before half-time, spectators are entitled to reduced admission to the rearranged match.

 

(In both the instances above supporters will be given a voucher/ticket upon leaving the ground which they must present at the rearranged game in order to qualify for any agreed discount)

 

  • Admission reductions will not be given if a game is abandoned after half time.
  • Refunds are not given under any circumstance.

 

1.5. The club will where-ever possible set admission prices for East f Scotland Football League games in line with the minimum price enforced by the EOSFL The club will not charge supporters over and above this rate. The Cub however reserves the right to review admission charges and amend at short notice if necessary. If this happens supporters will be kept fully informed via the Clubs website.

 

1.6. Setting of admission prices for Cup-Ties is subject to the approval of the, EOSFL , SFA, Cup sponsor, and/or visiting club. The Club will also take account of the competition, status of the away Club and the stage of the Competition when determining Cup Tie prices.

 

1.7. Tickets will only be sold in advance for games for which a crowd of over 2,000 is

expected. Season Ticket holders will have the first opportunity to buy such tickets before they are made available for the general public. Consultation will take place with Away clubs to agree the ticket allocation which they will get allocated.

 

1.8. Lothian Thistle Hutchison Vale       will not charge home or visiting supporters for admission to the stand within Saughton Enclosure Enclosure, but reserve the right to change this at short notice.

 

  1. Matchday

 

At all times  Lothian Thistle Hutchison Vale     will endeavour to provide a safe and enjoyable atmosphere for watching football.

 

2.1. The Club will provide a safe and trouble free environment for all spectators and shall ensure that the quality of service provided is of the highest standard possible.

 

2.2. Lothian Thistle Hutchison Vale      will provide an appropriate number of Stewards for all home games. These Stewards will be identifiable as they will wear high visibility jackets or waste-coats.

 

2.3. Lothian Thistle Hutchison Vale      will endeavour to make available hot and cold snacks for all home games.

 

2.4. Lothian Thistle Hutchison Vale        have produced a separate Spectator Safety Policy , Health and Safety Policy ,Stadium Regulations, Contingency Plan and Stewards Code of Practice. These documents will be used by the Club to ensure spectator safety is of the highest quality possible during match days.

 

2.5. Any individual who is found to be in breach of the Ground Regulations are likely to be ejected from the Ground. In extreme cases the individual may face the withdrawal of their Season Ticket, banning from the Ground and potential prosecution under the Criminal Law (Consolidation) (Scotland) Act, 1995 as amended by the Crime and Disorder Act, 1998 or the Public Order Act, 1986.

 

2.6. In return the Club will expect all Spectators to refrain from foul and abusive language, taunts or gestures. In addition racist or obscene behaviour of any kind will not be tolerated and any Spectator finding an individual breaking these policies should contact the nearest Club Steward.

 

  1. Loyalty and Membership

 

3.1. The Club recognises the loyalty of its Supporters and Season Ticket Holders. At the beginning of each season the Club will run an “early-bird” scheme where Season Tickets will be offered at a discounted rate if purchased before a specific date.

 

3.2. The Club will offer a similar discount for membership fees if paid at the same time as the “early-bird” season ticket.

 

  1. Consultation and Information

 

Regular two-way communication with supporters, customers, suppliers, partners, shareholders, the media and the local community remains a priority focus for  Lothian Thistle Hutchison Vale    .

 

4.1. The Club welcomes open consultation from its customers and welcomes all feedback, comments and suggestions. This can be conveyed to any committee member, sent to the Club in writing, or emailed to the following email address:tom@lothianthistlefc.co.uk

4.2. The Club will give due consideration to all feedback, comments and suggestions implementing change where appropriate.

 

4.3. The Club will communicate regularly with supporters and customers, informing them of new developments, policies, fixtures and price changes, promotions and new product launches. This will be done in the main through the Club’s official web site.

 

4.4. The Club will establish and maintain effective partnerships with all sectors of the media and will proved local newspapers with Club and squad information regarding new signings, man of the match photos, Club statistics and all other related articles of media interest.

 

4.5. The Club will maintain its official web site www.lothianthistlefc.co.uk with the latest information regarding match fixtures, cancellations, match reports, and all other related information.

 

4.6. The Club will publicise its position on major policy issues in the Club matchday programme, through the official Club web site, and where applicable through press releases.

 

4.7. The Club will advertise the date of its annual general meeting on the Club web site and in the local newspaper.

 

4.8. In line with the Clubs constitution committee members will be elected by the Club members at annual general meetings.

 

4.9. In line with the Club constitution members have the right to call for an extraordinary annual general meeting if they feel the requirement to do so.

 

  1. Community Activity

 

The Club recognises the role it can play in generating and supporting activity both in the local community and the wider football community.

 

5.1. The Club supports local charities and worthy causes allowing appropriate Matchday collections and working with local groups.

 

5.2. The Club supports local community and schools events that promote youth football and grass roots football.

 

5.3. The Club will support visits by charities carrying out events

 

5.4. The Club will support pre-arranged Ground Tours to all interested parties and groups, especially school children.

 

5.5. Whenever possible and appropriate the Club will promote issues such as anti-racism, drug and crime. The Club supports the aims of leading initiatives such as ‘Show Racism the Red Card’ to tackle problems of racism in the game and has its own policy against racism.

 

5.6. The Club continues to support community events through visits and appearances of the Football Players and Management where possible.

 

5.7. Each season the Club will invite local junior Football Clubs to home games for a pre-match mini-training session with a Lothian Thistle Hutchison Vale      Coach, and thereafter welcome them and their parents to then stay as guests of the Club to watch the match.

 

5.8. For each home game the match sponsor will be invited to have a match mascot(s). A match mascot(s) will be sourced by other means wherever possible if not available from the match sponsor.

 

  1. Merchandise

 

6.1. The Club will publicise and advertise the dates of new replica kit introductions in advance of the scheduled launch date. Details of this launch date will be available from the website and other media releases.

 

6.2. Both home and away replica strip designs will normally have a life span of at least two seasons, unless changes are enforced due to contractual obligations, sponsorship issues, or availability of make\model of the strips.

 

6.2. The Club will only charge what it believes to be a fair price for the sale of replica kits and other associated merchandising items.

 

6.3. The Club will make available for purchase all Club merchandising on the official Club web site, or at the Ground on match days or at other suitable locations and times.

 

6.4. The Club offers refunds on all merchandise in accordance with its legal obligations. Customers should note washing instructions, especially on replica team jerseys, where these should be washed at a low temperate ~30 degrees c, and never tumble dried as this will crack the sponsors printing. Customers should also recognise that the printing of sponsors logos and team badge will eventually fade from the original art-work.

 

6.5. The Club will not knowingly buy goods from any supplier or manufacturer who does not comply fully with the labour, safety and other relevant laws of the countries of manufacture with respect to minimum wages, hours of work, overtime, sick pay and holiday entitlement.

 

6.6. Customers of Club merchandise who make purchase must agree to all terms and conditions of the sale, and accept responsibility for following guidance relating to washing instructions.

 

  1. Staff Conduct

 

7.1. The Club is committed to eliminating discrimination. We will not tolerate sexual or racially based harassment or other discriminating behaviour and will work to ensure that such behaviour is met with appropriate disciplinary action in whatever context it occurs. The Club has a separate Anti Discrimination Policy.

 

7.2. It is the policy of the Club that there should be equal opportunity for all. This applies to external recruitment, internal appointment, terms of employment, conditions of service and opportunity for training and promotion regardless of sex, marital status, creed, colour, race, age, disability, sexual orientation or ethnic or national origin. The Club is committed to the development and promotion of such equality of opportunity. The policy also applies equally to the treatment of our customers, clients and suppliers. The Club has a separate Disability Discrimination Policy..

 

 

  1. Customer Service

 

All  Lothian Thistle Hutchison Vale      committee members and personnel are responsible for ensuring that the very highest standards of customer service and customer care are maintained.

 

8.1. The Club respect the right of every supporter and customer to be treated with the up most courtesy and respect at all times by all  Lothian Thistle Hutchison Vale      personnel. The Club has a separate Stewards Code of Conduct document.

 

8.2. The Club strives to provide value for money in all areas.

 

8.3. The Club aims to respond promptly to any contact from a customer.

 

8.4. To avoid confusion Lothian Thistle Hutchison Vale       would prefer that all requests/complaints/comments or suggestions, are made in writing by letter. We will endeavour to provide a full response within 14 days.

 

8.5. In the first instance all correspondence should be addressed to the Club Secretary.

 

8.6. In the event that you feel your complaint has not been dealt with promptly or satisfactorily by the Club Secretary, you have the further right to progress directly through the Club Chairman, who has overall responsibility for the Customer Charter.

 

All correspondence should be addressed to the following;

 

 

Seretary

T W ALLISON

31 Clermiston Place

Edinburgh

EH4 7DN

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                __31st July 2018__Next Review 31st July 2019

____________________________________________________

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Supporter and Customer Charter

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League

 

We recognise the commitment we owe to our supporters and the policies below lay out the Club’s continuing commitment to not only supporters but also to the wider community and the environment. This charter is designed to improve standards of customer relations between  Lothian Thistle Hutchison Vale       and its supporters.

 

Supporter and Customer Charter

 

Lothian Thistle Hutchison Vale      (“The Club”) is committed to delivering the very highest standards of service to all supporters and customers.

 

The Club recognises the special bond between the Club and its supporters. It recognises and respects the invaluable contribution the supporters have made in the past and continue to make to the life of the Club. As such, the Club will make every effort to ensure that its policies and practices are open, accessible and communicated as effectively as possible with its supporters.

 

The Club will annually conduct a review of its Customer Charter, making changes in accordance with the recommendations put forward from the various groups and from guidelines received from the relevant governing bodies. The Club reserves the right to make amendments at short notice to this policy but all changes will be communicated to supporters through the Lothian Thistle Hutchison Vale       website.

 

Key Issues Contained In This Charter

 

  1. Accessibility
  2. Matchday
  3. Loyalty and Membership
  4. Consultation and Information
  5. Community Activity
  6. Merchandise
  7. Staff Conduct
  8. Customer Service

 

  1. Accessibility

 

Lothian Thistle Hutchison Vale       is committed to providing a high quality customer experience which is accessible to the widest possible audience.

 

1.1. Concessions are available for persons over 60 years of age and for junior supporters under 16 years of age. The Club may on occasions request proof of eligibility.

 

1.2. The Club will provide free access for supporters with registered disabilities and their carers. Supporters with registered disabilities may apply for a free season ticket if they so wish.

 

1.3. There are a small number of restricted view seats in the Stand, but the majority of the seating offers an unrestricted view to supporters. (Our meaning of “restricted view” is where you have to move to gain an unrestricted view. Movement of the head to the side to gain a view is not considered a restricted view.)

 

1.4. The Club offers reduced admission to replays of abandoned games.

  • If a match is abandoned after spectators are admitted to the ground, but before kick-off, spectators are entitled to free admission to the re-arranged match.
  • If a match is abandoned after kick-off and before half-time, spectators are entitled to reduced admission to the rearranged match.

 

(In both the instances above supporters will be given a voucher/ticket upon leaving the ground which they must present at the rearranged game in order to qualify for any agreed discount)

 

  • Admission reductions will not be given if a game is abandoned after half time.
  • Refunds are not given under any circumstance.

 

1.5. The club will where-ever possible set admission prices for East f Scotland Football League games in line with the minimum price enforced by the EOSFL The club will not charge supporters over and above this rate. The Cub however reserves the right to review admission charges and amend at short notice if necessary. If this happens supporters will be kept fully informed via the Clubs website.

 

1.6. Setting of admission prices for Cup-Ties is subject to the approval of the, EOSFL , SFA, Cup sponsor, and/or visiting club. The Club will also take account of the competition, status of the away Club and the stage of the Competition when determining Cup Tie prices.

 

1.7. Tickets will only be sold in advance for games for which a crowd of over 2,000 is

expected. Season Ticket holders will have the first opportunity to buy such tickets before they are made available for the general public. Consultation will take place with Away clubs to agree the ticket allocation which they will get allocated.

 

1.8. Lothian Thistle Hutchison Vale      will not charge home or visiting supporters for admission to the stand within Saughton Enclosure Enclosure, but reserve the right to change this at short notice.

 

  1. Matchday

 

At all times  Lothian Thistle Hutchison Vale     will endeavour to provide a safe and enjoyable atmosphere for watching football

 

2.1. The Club will provide a safe and trouble free environment for all spectators and shall ensure that the quality of service provided is of the highest standard possible.

 

2.2. Lothian Thistle Hutchison Vale      will provide an appropriate number of Stewards for all home games. These Stewards will be identifiable as they will wear high visibility jackets or waste-coats.

 

2.3. Lothian Thistle Hutchison Vale       will endeavour to make available hot and cold snacks for all home games.

 

2.4. Lothian Thistle Hutchison Vale        have produced a separate Spectator Safety Policy , Health and Safety Policy ,Stadium Regulations, Contingency Plan and Stewards Code of Practice. These documents will be used by the Club to ensure spectator safety is of the highest quality possible during match days.

 

2.5. Any individual who is found to be in breach of the Ground Regulations are likely to be ejected from the Ground. In extreme cases the individual may face the withdrawal of their Season Ticket, banning from the Ground and potential prosecution under the Criminal Law (Consolidation) (Scotland) Act, 1995 as amended by the Crime and Disorder Act, 1998 or the Public Order Act, 1986.

 

2.6. In return the Club will expect all Spectators to refrain from foul and abusive language, taunts or gestures. In addition racist or obscene behaviour of any kind will not be tolerated and any Spectator finding an individual breaking these policies should contact the nearest Club Steward.

 

  1. Loyalty and Membership

 

3.1. The Club recognises the loyalty of its Supporters and Season Ticket Holders. At the beginning of each season the Club will run an “early-bird” scheme where Season Tickets will be offered at a discounted rate if purchased before a specific date.

 

3.2. The Club will offer a similar discount for membership fees if paid at the same time as the “early-bird” season ticket.

 

  1. Consultation and Information

 

Regular two-way communication with supporters, customers, suppliers, partners, shareholders, the media and the local community remains a priority focus for  Lothian Thistle Hutchison Vale cc    .

 

4.1. The Club welcomes open consultation from its customers and welcomes all feedback, comments and suggestions. This can be conveyed to any committee member, sent to the Club in writing, or emailed to the following email address:tom@lothianthistlefc.co.uk

4.2. The Club will give due consideration to all feedback, comments and suggestions implementing change where appropriate.

 

4.3. The Club will communicate regularly with supporters and customers, informing them of new developments, policies, fixtures and price changes, promotions and new product launches. This will be done in the main through the Club’s official web site.

 

4.4. The Club will establish and maintain effective partnerships with all sectors of the media and will proved local newspapers with Club and squad information regarding new signings, man of the match photos, Club statistics and all other related articles of media interest.

 

4.5. The Club will maintain its official web site www.lothianthistlefc.co.uk with the latest information regarding match fixtures, cancellations, match reports, and all other related information.

 

4.6. The Club will publicise its position on major policy issues in the Club matchday programme, through the official Club web site, and where applicable through press releases.

 

4.7. The Club will advertise the date of its annual general meeting on the Club web site and in the local newspaper.

 

4.8. In line with the Clubs constitution committee members will be elected by the Club members at annual general meetings.

 

4.9. In line with the Club constitution members have the right to call for an extraordinary annual general meeting if they feel the requirement to do so.

 

  1. Community Activity

 

The Club recognises the role it can play in generating and supporting activity both in the local community and the wider football community.

 

5.1. The Club supports local charities and worthy causes allowing appropriate Matchday collections and working with local groups.

 

5.2. The Club supports local community and schools events that promote youth football and grass roots football.

 

5.3. The Club will support visits by charities carrying out events

 

5.4. The Club will support pre-arranged Ground Tours to all interested parties and groups, especially school children.

 

5.5. Whenever possible and appropriate the Club will promote issues such as anti-racism, drug and crime. The Club supports the aims of leading initiatives such as ‘Show Racism the Red Card’ to tackle problems of racism in the game and has its own policy against racism.

 

5.6. The Club continues to support community events through visits and appearances of the Football Players and Management where possible.

 

5.7. Each season the Club will invite local junior Football Clubs to home games for a pre-match mini-training session with a Lothian Thistle Hutchison Vale      Coach, and thereafter welcome them and their parents to then stay as guests of the Club to watch the match.

 

5.8. For each home game the match sponsor will be invited to have a match mascot(s). A match mascot(s) will be sourced by other means wherever possible if not available from the match sponsor.

 

  1. Merchandise

 

6.1. The Club will publicise and advertise the dates of new replica kit introductions in advance of the scheduled launch date. Details of this launch date will be available from the website and other media releases.

 

6.2. Both home and away replica strip designs will normally have a life span of at least two seasons, unless changes are enforced due to contractual obligations, sponsorship issues, or availability of make\model of the strips.

 

6.2. The Club will only charge what it believes to be a fair price for the sale of replica kits and other associated merchandising items.

 

6.3. The Club will make available for purchase all Club merchandising on the official Club web site, or at the Ground on match days or at other suitable locations and times.

 

6.4. The Club offers refunds on all merchandise in accordance with its legal obligations. Customers should note washing instructions, especially on replica team jerseys, where these should be washed at a low temperate ~30 degrees c, and never tumble dried as this will crack the sponsors printing. Customers should also recognise that the printing of sponsors logos and team badge will eventually fade from the original art-work.

 

6.5. The Club will not knowingly buy goods from any supplier or manufacturer who does not comply fully with the labour, safety and other relevant laws of the countries of manufacture with respect to minimum wages, hours of work, overtime, sick pay and holiday entitlement.

 

6.6. Customers of Club merchandise who make purchase must agree to all terms and conditions of the sale, and accept responsibility for following guidance relating to washing instructions.

 

  1. Staff Conduct

 

7.1. The Club is committed to eliminating discrimination. We will not tolerate sexual or racially based harassment or other discriminating behaviour and will work to ensure that such behaviour is met with appropriate disciplinary action in whatever context it occurs. The Club has a separate Anti Discrimination Policy.

 

7.2. It is the policy of the Club that there should be equal opportunity for all. This applies to external recruitment, internal appointment, terms of employment, conditions of service and opportunity for training and promotion regardless of sex, marital status, creed, colour, race, age, disability, sexual orientation or ethnic or national origin. The Club is committed to the development and promotion of such equality of opportunity. The policy also applies equally to the treatment of our customers, clients and suppliers. The Club has a separate Disability Discrimination Policy..

 

 

  1. Customer Service

 

All  Lothian Thistle Hutchison Vale      committee members and personnel are responsible for ensuring that the very highest standards of customer service and customer care are maintained.

 

8.1. The Club respect the right of every supporter and customer to be treated with the up most courtesy and respect at all times by all  Lothian Thistle Hutchison Vale cc     personnel. The Club has a separate Stewards Code of Conduct document.

 

8.2. The Club strives to provide value for money in all areas.

 

8.3. The Club aims to respond promptly to any contact from a customer.

 

8.4. To avoid confusion Lothian Thistle Hutchison Vale c     would prefer that all requests/complaints/comments or suggestions, are made in writing by letter. We will endeavour to provide a full response within 14 days.

 

8.5. In the first instance all correspondence should be addressed to the Club Secretary.

 

8.6. In the event that you feel your complaint has not been dealt with promptly or satisfactorily by the Club Secretary, you have the further right to progress directly through the Club Chairman, who has overall responsibility for the Customer Charter.

 

All correspondence should be addressed to the following;

 

 

Seretary

T W ALLISON

31 Clermiston Place

Edinburgh

EH4 7DN

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                __31st July 2018__Next Review date  31st July 2019

__________________________________________

 

 

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Environmental Policy

 

LTHVP-007  31st JULY 2018  issue 2 Next check 31st July 2019

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League . We pride ourselves in community integration at all levels.

 

This document is designed to describe the Clubs Environmental Policy.

 

Environmental Policy

 

Lothian Thistle Hutchison Vale       recognise that our activities inevitably have an impact on the environment. Consequently we are committed to a process of continual environmental improvement and pollution prevention.

 

This Statement provides a framework for developing and reviewing environmental objectives.

 

It is the policy of Lothian Thistle Hutchison Vale        to minimise the potentially significant impacts the Club has on the environment. We actively encourage the use of public transport, energy efficiency and promote waste minimisation and environmentally friendly waste disposal throughout the Club and by our supporters.

 

We treat all relevant environmental legislation and regulations as the minimum standard and seek to exceed them wherever possible.

 

We endeavour to identify opportunities to reduce and recycle the resources we consume including energy, water and other natural resources, thereby also minimising the amount of waste we produce.

 

We discourage avoidable travel, encourage the use of walking, cycles, public transport, car sharing and coach use.

 

We expect our suppliers to demonstrate good environmental, social and ethical management practices and we engage with them regularly to identify opportunities for improvement.

 

Our commitment

 

We recognise that our activities impact on the environment. Consequently we embrace the principles of sustainable development and we are committed to a process of continual environmental improvement and pollution prevention.

 

Our aims

 

  • Minimise and conserve

We endeavour to identify opportunities to reduce the resources we consume including energy, water and other natural resources, thereby also minimising the amount of waste we produce. Where practicable, we shall reuse materials, recycle waste and procure recycled products.

  • Comply

We shall endeavour to comply with all relevant environmental legislation and regulations. Moreover we shall treat these as the minimum standard and seek to exceed them wherever possible.

  • Involve and communicate

We shall document and communicate our policy to employees, suppliers, business partners, shareholders and supporters and provide the necessary training and resources to support the implementation of our policy.

 

Measures to Encourage Walking and Cycling

 

Walking and cycling are the most sustainable means of travel. The National Travel Survey has established that 80% of journeys of less than 1 mile (1.6km) are made on foot.

Walking and/or cycling may also be a realistic options for those working at Ferguson Park Park.

 

Saughto  Park is fully accessible by walking and cycling.

 

Direct access is available from Fords Road

 

Public Transport

 

Saughton Enclosure is highly accessible by public transport, being located directly on a main bus route. There is a bus stop close to the ground.  Public transport is therefore encouraged by the club as a realistic mode of travel for those working at, or visiting the stadium.

 

Timing of matches

 

Lothian Thistle Hutchison Vale     will manage the timing of events, particularly the start time of football matches, to ensure that high flows of football related traffic does not occur at peak times on the local road network.

 

Policy review

 

This policy is a living document and one, which  Lothian Thistle Hutchison Vale     will keep under review.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _31st July 2018_Next Review 31st July 2019

_______________________________________________

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland  Football League.

Lothian Thistle Hutchison Vale      will not tolerate unacceptable conduct from the Clubs employees, committee members, players or supporters at Ferguson Park or at any other away football stadia.

 

Unacceptable Conduct Policy

 

Lothian Thistle Hutchison Vale      aims to create and maintain an environment where spectators can enjoy the game of football, safe in the knowledge that they are free from all forms of harassment, abuse, unacceptable or disorderly conduct. Lothian Thistle Hutchison Vale       have a policy document that covers all aspects of unacceptable conduct.

 

This document records a summary of all preventative and responsive actions which      take in dealing with unacceptable conduct. The document will be reviewed at least annually, but will be updated as action is taken.

 

Record of Preventative and Responsive Actions Taken

 

Lothian Thistle Hutchison Vale        supports Show Racism The Red Card Campaign and have participated whenever this is promoted by the Scottish Football Association

 

This table summarises all responsive actions taken by    Lothian Thistle Hutchison Vale

 

Date: Action Taken:
No instances of unacceptable conduct yet encountered, so no actions yet recorded.

 

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:              _31st  july 2018_Next Review 31st July 2019 2019

_______________

 

 

 

CHILD PROTECTION POLICY

The East of Scotland Football League is fully committed to safeguarding the welfare of all players in its care. The League recognises its responsibility to promote safe practice and to protect players from harm, abuse and exploitation.

The League intends to create a safe environment for all players participating in sport. To help achieve this, the League will have in place the appropriate people, policies, procedures and practices to ensure the safety and well-being of players in and through sport.
The protection of children is the responsibility of everyone within the League, regardless of their role. With this in mind, the following points are highlighted:
• the welfare of the player is paramount.
• all children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.
• all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
• all members of the League have a responsibility to report concerns to the Child Protection Officer.

Effective implementation of the child protection policies put into place by the League will:
• Promote a consistent approach to all child protection matters.
• Help maximise child safety.
• Reassure League members by increasing their confidence in engaging in activities with children.

Any queries or concerns regarding child protection issues should be directed to the Child Protection Officer in the first instance. Simon Kinghorn – 07817 545983

 

DATA PROTECTION POLICY

 

All information held by the League or its members will be treated as confidential.  However, the League may disclose information to other third parties if required to do so by law or by instruction of the Scottish Football Association if such information is required by them in furtherance of their duties in overseeing the governance and administration of Scottish football.

 

In addition, if the League enters into any sponsorship agreements members contact details may be disclosed to the sponsor so that the League can meet any obligations put upon it under the arrangement.

 

In no other circumstance should information be divulged to third parties except with the prior consent of the Club or individual concerned.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LOTHIAN THISTLE HUTCHISON VALE

SAUGHTON ENCLOSURE

Environmental Policy

 

LTHVP-007 31st JULY 2018  issue 2 Next Review 31st July 2019

 

 

 

 

 

 

 

 

Introduction

 

Lothian Thistle Hutchison Vale      is a member of the East Of Scotland Football League . We pride ourselves in community integration at all levels.

 

This document is designed to describe the Clubs Environmental Policy.

 

Environmental Policy

 

Lothian Thistle Hutchison Vale       recognise that our activities inevitably have an impact on the environment. Consequently we are committed to a process of continual environmental improvement and pollution prevention.

 

This Statement provides a framework for developing and reviewing environmental objectives.

 

It is the policy of Lothian Thistle Hutchison Vale        to minimise the potentially significant impacts the Club has on the environment. We actively encourage the use of public transport, energy efficiency and promote waste minimisation and environmentally friendly waste disposal throughout the Club and by our supporters.

 

We treat all relevant environmental legislation and regulations as the minimum standard and seek to exceed them wherever possible.

 

We endeavour to identify opportunities to reduce and recycle the resources we consume including energy, water and other natural resources, thereby also minimising the amount of waste we produce.

 

We discourage avoidable travel, encourage the use of walking, cycles, public transport, car sharing and coach use.

 

We expect our suppliers to demonstrate good environmental, social and ethical management practices and we engage with them regularly to identify opportunities for improvement.

 

Our commitment

 

We recognise that our activities impact on the environment. Consequently we embrace the principles of sustainable development and we are committed to a process of continual environmental improvement and pollution prevention.

 

Our aims

 

  • Minimise and conserve

We endeavour to identify opportunities to reduce the resources we consume including energy, water and other natural resources, thereby also minimising the amount of waste we produce. Where practicable, we shall reuse materials, recycle waste and procure recycled products.

  • Comply

We shall endeavour to comply with all relevant environmental legislation and regulations. Moreover we shall treat these as the minimum standard and seek to exceed them wherever possible.

  • Involve and communicate

We shall document and communicate our policy to employees, suppliers, business partners, shareholders and supporters and provide the necessary training and resources to support the implementation of our policy.

 

Measures to Encourage Walking and Cycling

 

Walking and cycling are the most sustainable means of travel. The National Travel Survey has established that 80% of journeys of less than 1 mile (1.6km) are made on foot.

Walking and/or cycling may also be a realistic options for those working at Ferguson Park Park.

 

Saughto  Park is fully accessible by walking and cycling.

 

Direct access is available from Fords Road

 

Public Transport

 

Saughton Enclosure is highly accessible by public transport, being located directly on a main bus route. There is a bus stop close to the ground.  Public transport is therefore encouraged by the club as a realistic mode of travel for those working at, or visiting the stadium.

 

Timing of matches

 

Lothian Thistle Hutchison Vale     will manage the timing of events, particularly the start time of football matches, to ensure that high flows of football related traffic does not occur at peak times on the local road network.

 

Policy review

 

This policy is a living document and one, which  Lothian Thistle Hutchison Vale     will keep under review.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _31st July 2018_Next Review 31st July 2019

_______________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

Disability Policy

 

 

INTRODUCTION

The East of Scotland Football League (“the League”) fully endorses the legal and ethical requirements of equal opportunities for members, staff, spectators and others involved in the League’s activities.  Discrimination on the basis of disability is wholly unacceptable and the League strives to ensure that nobody should receive less favourable treatment because of disability.

This policy applies to all staff, members, players, spectators, guests and all others participating in the League’s activities.

The purpose of this policy is to ensure that the League complies with the Disability Discrimination Act (1995) and to ensure that disabled people within the meaning of the Act are treated fairly and equally.

In line with the Act, in this policy:  DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his/her ability to perform day-to-day activities;  DISABLED PERSON refers to a person with such a disability;  DISCRIMINATION refers to treating someone with a disability less favourably than others who have no disability and that the treatment cannot be shown to be justified in relation to the activities or circumstances involved.

 

POLICY

Provision of Goods, Services and Facilities

The League is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to all goods, services and facilities offered by the League.

The League insists that its’ Members take into account the needs of disabled people wherever practicable and that particular arrangements are put in place so that disabled people and, where required, their carers have access to their grounds, catering and toilet facilities.

The League has appointed a person responsible for ensuring the implementation of this policy and to promote the interests of people with disability.  Anyone with a concern or grievance relating to arrangements for people with disabilities is encouraged to contact this person who will ensure that the concern or grievance is dealt with timeously.

The League has advised all members that any breach of this policy will be treated as a serious matter and will be subject to disciplinary action.

 

Employment and Engagement

When considering persons for positions within the League (either as employees or as volunteers) the League will not discriminate against any persons with disabilities:  in the arrangements made for the selection of candidates;  in the terms and conditions offered;  by deliberately considering the disability as the basis for non-selection except where the disability would preclude the person from performing the duties (e.g., by contravening the Health and Safety at Work Act);  by ensuring that there are equal opportunities for training and advancement;  in ensuring that nobody is dismissed uniquely or predominantly on the basis of a disability.

 

 

EQUALITY POLICY

 

The East of Scotland League is fully committed to promoting equity. Fairness, justice, respect for each other, inclusion, addressing inequalities and removing barriers are just some of the principles of equity that influence the League’s development, delivery and decision making.
The League believes that everybody should have the opportunity to participate in physical activity, sport and from a League perspective football, and that no individual should be discriminated against for reason such as age, disability, gender reassignment, pregnancy or maternity, marriage or civil partnership, race, religion or belief, sex, or sexual orientation.
Everyone within the East of Scotland Football League is reminded that they have a critical role to play within the process. Accountability for Equity within the League rests with the Board, but every person within the organisation should embrace the principles and processes to ensure adherence with the League’s policy.
The League believes that we all have a role to play in “levelling the playing field” and improving the pathways into sport for those who remain socially excluded. Hopefully as you engage in the process you will embrace the extra commitment necessary because of the enormous benefits for the existing, and potential members of the East of Scotland Football League.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ethical Policy

 

 

The East of Scotland Football League will conduct its business honestly and ethically wherever we operate.

We will deliver a recognised quality of service, products and operations and will maintain a reputation for honesty, fairness, respect, responsibility, integrity, trust and sound business judgement.

No illegal or unethical conduct on the part of the League Officials or Members is in either the League’s or the wider football community’s best interest.

 

The League will not compromise its principles for short-term advantage.

The ethical performance of the East of Scotland Football League is the sum of ethics of the people working within the League or its Members.  Thus, we are all expected to adhere to the same high standards of personal integrity.

 

League Officials and Board Members must never permit their personal interests to conflict, or appear to conflict, with the interests of the League, its’ Members or football in general.

League Officials, Board Members and Club Officials must be particularly careful to avoid representing the League in any transaction with others with whom there is any outside business affiliation or relationships and which might be seen as detrimental to the policies and aims of the League or the Scottish Football Association.

 

No bribes, or other similar remunerations shall be given to any person or organisation in order to attract or influence business activity.

League Officials and Board Members shall avoid gifts, gratuities, fees, bonuses or excessive entertainment, in order to attract or influence business activity.

 

League Officials and Board Members may come into contact with, or have possession of, proprietary, confidential or business sensitive information and must take appropriate steps to assure that such information is strictly safeguarded.

This information – whether it is on behalf of our organisation or any of our members – could include strategic business plans, operating results, marketing strategies, customer lists, personal records, new investments, processes and methods.

Proprietary, confidential and sensitive business information about the organisation, other companies, individuals and entities should be treated with sensitivity and discretion and only be disseminated on a need-to-know-basis and always within the parameters of current data protection legislation.

 

 

 

 

 

 

 

Fraud Policy

 

The East of Scotland Football League requires everyone, at all times, to act honestly and with integrity and to safeguard the resources for which they are responsible.

All reasonable measures will be taken to prevent fraud.

Any attempt at fraud (whether by League Officials, Board Members, volunteers or anyone acting on behalf of the League or any of its’ members) is viewed with the utmost seriousness and the League will investigate any reported incidents or suspicions.

Where appropriate, disciplinary action, sanctions and/or legal action will be taken and the League will co-operate fully with any police or Scottish Football Association enquiries.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HEALTH & SAFETY POLICY

 

The East of Scotland Football League requires all of its members to always bear in mind their duty of care towards officials, players, match officials, opponents and spectators and to take all reasonable steps to reduce or eliminate any cause which might impact negatively on any individual or group of individuals while attending either matches, training or social functions organised by them.

 

 

 

 

 

 

 

 

Integrity Policy

 

This Policy sets out East of Scotland Football League standards and procedures relating to Integrity and applies to all individuals representing the League which includes Officials, Board Members, Club Representatives, volunteers  and  any  other  individuals acting on behalf of the League or on behalf of any Member of the League.

 

All persons as listed above have an obligation to maintain the highest standards of integrity by carrying out their work in a way that will not compromise the reputation of the organisation or of football in general.

 

A core function of the League is to maintain, and be seen to be maintaining the integrity and ethical standards of football.

 

The League will support all aspects of and initiatives on Integrity regarding any area of football as guided by The Scottish Football Association.

 

Any matters raised under this policy will be investigated initially by the Board and if required will be passed to The Security and Integrity Officer of The Scottish Football Association.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Player Registration Policy

 

Subject to the Constitution and Rules of the East of Scotland Football League in respect of “trialists” and “unregistered players”, all players in the League must be registered for the Club, for which they play, by Amateur, Professional Non Contract or Professional Contract with the Scottish Football Association.

Registration procedures will be as detailed by the Articles and Rules of the Scottish Football Association.

 

 

 

 

PURCHASING & EXPENSES POLICY

The East of Scotland Football League has a policy which requires all expenditure, whether on purchases or on payment of expenses, to be authorised by at least two Office Bearers and similarly all cheques require the signature of two from three of the Office Bearers.

League Officials are entitled to reimbursement of out of pocket expenses for travelling etc. on League business with the same rate as that applied to referees officiating at matches and the standard expense claim form must be completed and signed by the claimant and countersigned by an Office Bearer for submission to the Treasurer.

All purchases with the exception of “standard” purchases (e.g. League winners medals etc.) have to be approved by the Board and valid receipts received for inclusion in the League’s annual accounts.

 

 

Risk Management Policy

 

 

The Board of the East of Scotland Football League have an ongoing duty to asses any potential risks which may affect the League’s capability of continuing as a going concern.

Our members are covered by a group insurance policy covering public liability with an indemnity limit of £10m. The League has a number of policies in place to which all members are committed and which are reviewed on an annual basis.

 

  1. The policy forms part of the East of Scotland Football League’s internal control and governance arrangements along with the Constitution and Rules plus other Policy Documents.

 

  1. The policy explains the League’s underlying approach to risk management, documents the roles and responsibilities of the Office Bearers and Board Members, and it also outlines key aspects of the risk management process and identifies the main reporting procedures.

 

  1. In addition, it describes the process the Board will use to evaluate the effectiveness of the League’s internal control procedures.

 

Underlying approach to risk management

 

The following key principles outline the League’s approach to risk management and internal control:

 

  • The Board has responsibility for overseeing risk management within the League as a whole.

 

  • An open and receptive approach to solving risk problems is adopted by the Board.

 

  • The League makes conservative and prudent recognition and disclosure of the financial and non-financial implications of risks.

 

  • All individuals involved in the East of Scotland Football League are responsible for encouraging good risk management practice within their areas of responsibility.

 

  • Key risks will be identified by the Board and closely monitored on a regular basis.

 

Role of Board

 

The Board have a fundamental role to play in the management of risk. Its role is to:

 

 

  1. Set the tone and influence the culture of risk management within the League. This includes:

 

  • Communicating the League’s approach to risk

 

  • Determining what types of risk are acceptable and which are not setting the standards and expectations of all individuals involved in SSFL with respect to conduct and probity.

 

 

  1. Determine the appropriate risk level of exposure for the League.

 

  1. Approve major decisions affecting the League’s risk profile or exposure.

 

  1. Identify risks and monitor the management of fundamental risks to reduce the likelihood of unwelcome surprises.

 

  1. Satisfy itself that the less fundamental risks are being actively managed, with the appropriate controls in place and working effectively.

 

  1. Annually review the League’s approach to risk management and approve changes or improvements to key elements of its processes and procedures.

 

Role of Key Office Bearers and Volunteers

 

Roles of key Office Bearers and Volunteers are to:

 

  1. Implement policies on risk management and internal control.

 

  1. Identify and evaluate the fundamental risks faced by the League for consideration by the Board

 

  1. Provide adequate information in a timely manner to the Board.

 

  1. Undertake an annual review of effectiveness of the system of internal control and provide a report to the Board.

 

Risk Management as Part of the System of Internal Control

 

The system of internal control incorporates risk management. This system encompasses a number of elements that together facilitate an effective and efficient operation, enabling the League to respond to a variety of operational and financial risks. These elements include:

 

  1. Policies & Procedures
  2. Reporting
  3. Business planning and Budgeting
  4. Self-Assurance Process

Social Media Policy

 

Internet and mobile based social networking sites such as Facebook, Twitter, MySpace, Bebo, Blackberry Messenger, MSN, Live Profile, Android, Instagram, WhatsApp, Snapchat and any such similar currently existing or future existing sites, as well as the recent phenomenon of ‘Blogging’ (writing an online and public diary) have become increasingly popular and the League is keen to ensure that its Officials, Members and Staff etc. remain protected in what is a very open and public way of sharing information and images across the internet.

 

The League acknowledges that blogs and social networking sites provide individuals with a way of sharing their insights, expressing their opinions and communicating in a global environment. When you choose to go public with your opinions however through a blog, social networking site or other openly accessible medium, you are legally responsible for those opinions. You should therefore be aware that you can be held personally responsible for any commentary deemed to be defamatory, obscene, discriminatory, proprietary or libellous. For these reasons, you need to exercise caution with regard to any derogatory, discriminatory or bullying remarks or characterisations, copyrighted materials, exaggeration or obscenity. In essence, what you post to the internet is at your own risk and other parties can pursue legal action against you personally for postings.

 

To avoid any problems or potential disciplinary action, the League recommends that Club Officials, players, etc. remember a number of guidelines, which are listed below, when using social media:

  1. Avoid commenting on matters relating to referees.
  2. Avoid making instant comment.
  3. Avoid being critical of those who hold positions of authority within football.
  4. Others may publish any comments made by you without your consent, as blogging is considered to be in the public domain.
  5. Be completely certain of the accuracy/legitimacy of what you are saying.
  6. If you are unsure whether a post may be controversial then don’t post it.
  7. Anything said online – whether good, bad or indifferent – reflects upon you and possibly your Club and the League and may impact upon its reputation.
  8. Any comment or photo you put out makes an indelible impression online – you might think you have deleted it, but it will be recorded and remain accessible.

 

Finally, Social Media can be a great way to keep in touch with other Clubs, fans, fellow players and friends and to raise the both the League’s and your Club’s profile.

 

 

 

Reserves Policy

 

The East of Scotland Football League is an unincorporated body comprising a variable number of members from year to year and as such has no financial liabilities other than the payment of annual honoraria as they fall due. Any surplus of funds is the property of the full members at any point in time and those same members are jointly and severally liable for any deficit which may accumulate.

Thus there is no absolute requirement for the League to hold a contingency reserve although the Board do ensure that the League always has a positive balance available to meet any unexpected costs. Purchases are not made unless there are sufficient funds to meet the cost.

 

 

 

Media Policy

 

The East of Scotland Football League engages with the media in a number of ways, we have an extensive mailing list of media contacts who receive every week of the season details of our fixtures and results in addition to any news items which the League consider worthy of distribution. In addition to our mailing list we also communicate through our website and via our twitter account.

All media contact with the League should be made, in the first instance, with the President who will deal with any queries or pass on to someone else if appropriate.

LOTHIAN THISTLE HUTCHISON VALE 

SAUGHTON ENCLOSURE EDINBURGH

SPECTATOR SAFETY POLICY

General Policy:

* The Board of Directors of Lothian Thistle Hutchison Vale  bears ultimate responsibility for the safe operation of Ainslie Park.

* The Club undertake to ensure that all premises and facilities at Saughton Enclosure  are constructed, maintained and checked in such a way that the safety of everybody attending the stadium is assured.

* The Club through the Chairman, Club Secretary, Match Day Safety Officer, Deputy Safety Officer, Staff and Stewards will ensure the reasonable safety of those attending events at the ground ..

* The Club will ensure that systems exist for the safe admission, accommodation and exit of Spectators.

* The Club will undertake and maintain a process of risk assessment as required by the Management of Health and Safety at Work Regulations 1999 and will have regard to the assessment in formulating and updating this policy.

* The Board will receive regular reports on the operation and implementation of the Policy and its practical effects.

* Due to the changing nature of operations and facilities, The Club recognises that this Safety Policy Statement is not a static document. The statement will be amended and/or added to when the necessity arises. Going forward, the Policy will be subject to regular review as an agenda item of The Club’s Board of Directors, the date of each review being recorded on Board Minutes. The policy will be subject to a major review if changes to facilities or operations take place leading to a substantial revision of working practices.

* An investigation will be held following a major accident or incident involving spectators. The Safety Policy will be reviewed in the light of findings of the investigation.

* The Club Chairman has delegated responsibility to the Club Secretary to ensure that the policy is observed and that The Club operates in accordance with the “General Safety Certificate” issued by Edinburgh Council for the reasonable safety and well-being of all spectators attending the Stadium.

* The Club Secretary and Safety Officer will liaise with Police Scotland, Lothian & Borders Fire + Rescue, Scottish Ambulance service, and any other body in relation to safety at the Stadium.

 

Entry Of Spectators

The club will ensure the provision of adequate entry systems to the stadium. To ensure that capacities are not knowingly exceeded, entry to games expected to be near capacity will be “all ticket”. The Club will employ sufficient Safety Staff (as outlined in the general safety certificate) to manage the entry of Spectators prior to and during each event.

 

Exit Of Spectators

The Club will ensure the provision and maintenance of an adequate number of exits from the stadium to accommodate the maximum capacity of any area in use. All exits will be permanently manned by safety staff while the stadium is in use and all such exits will be clearly identified.

 

Management Of Spectators In The Stadium

The Club operates a Spectator Safety Management system incorporating Safety Staff and CCTV to ensure the safety of spectators when entering and leaving the stadium and whilst they are watching the event. Signs which govern hazards or relate to safety matters are placed prominently at all points of the stadium. Any safety matters which are specific to any event will be conveyed to spectators at the event via the PA system, the programme or such other means as may reasonably be required. Matters which concern public order problems will involve liaison between Stadium Management staff and the police.

 

Stewarding

The main duties of the Stewards are:

  • To understand their general responsibilities towards the health and safety of all categories of Spectators, other Stewards, ground staff and themselves.

 

  • To carry out pre-event safety checks.

 

  • To control or direct Spectators who are entering or leaving the ground, to help achieve an even flow of people in, to and from the viewing areas.

 

  • To assist in the safe operation of the ground, not to view the activity taking place, and to enforce Ground Regulations.

 

 

  • To staff entrances, exits and other strategic points; for example, segregation, perimeter and exit doors or gates which are not continuously secured in the open position while the ground is in use.

 

  • To recognise crowd conditions so as to ensure the safe dispersal of spectators and the prevention of overcrowding, particularly on terrace or viewing slopes.

 

 

  • To assist the emergency services as required.

 

  • To provide basic emergency first aid.

 

 

  • To respond to emergencies (such as the early stages of a fire); to raise the alarm and take necessary immediate action.

 

  • To undertake specific duties in an emergency or as directed by the safety officer or the appropriate emergency service officer.

 

  • Stewards must at all times be aware of and be ready to respond to the Stadium Emergency procedures.

 

Inspection and Safety Reviews

The Club will operate a system whereby all systems and equipment used as part of  the safety function are subject to continuous inspection and test. The frequency or inspections and tests will not be less than that advised by equipment manufactures or statutory requirements. Competent persons will be used to carry out such inspection or tests. The result of all inspections and tests will be recorded.

The result of all inspections, tests, ongoing safety reporting and recording systems which make up the risk analysis, structural, mechanical and electrical surveys will form part of the annual policy review. The certificates will be available for inspection.

 

Communication

With the Public: The Club will endeavour to maintain communications with the public/spectators through information on the Club Website, in Match Programmes; Club publications; public address system; encouragement of stewards in customer care and feedback from all sources both within and outside the Club.

With Staff: The Club will encourage two-way communication with staff on all safety related matters. Staff will be encouraged to report all safety related issues through the chain of command at any time and a record will be made of all such comments.

With Other Agencies: When deemed necessary, the Club will provide facilities for both pre and post-match briefings between the Club and emergency or other external services. The Club will endeavour to provide representation at the appropriate level for all meetings with such services. The Club will attend meetings with the Safety Advisor Group and liaise with other agencies through joint exercises, planning and exchange of information.

 

Fire Precautions

The Club will endeavour at all times to minimise the danger and effect of fire. This will be achieved by reviewing the fire risk assessment (FRA) regularly to identify all potential risks from fire, in order to remove or reduce the risk to an acceptable level. All changes to the FRA will be notified to the Lothian & Borders Rescue Service.

A No Smoking policy will be enforced vigorously throughout the stadium. The Club will maintain a policy of acting upon the advice of the Fire Authorities given from time to time and employing specific fire stewards, maintaining all fire safety systems in accordance with the FRA, as well as keeping litter to a minimum.

 

First Aid/Medical Provision

The Club will ensure the provision of reasonable medical, ambulance and first aid cover at all events. The Club will employ a crowd doctor, when appropriate, who will be trained and competent to deal with emergencies at the stadium. The Club will engage ambulance services at a level appropriate to current and future guidance. This is currently arranged with the Scottish Ambulance Service.

The Club will provide facilities for the use of First Aid personnel and engage an appropriate number of qualified officers for each event. This is currently arranged and provided by St Andrew’s Ambulance Association.

 

Stadium Management Contingency Plans

The Club will take all reasonable steps to identify all possible types of emergency or system failure that could occur at the stadium while spectators are in the stadium and prepare contingency plans to deal with such incidents. Where such incidents could lead to a major incident, the Club will brief the emergency services and work with them to ensure that these plans are compatible with the major incident plans of those organisations. The Club produced its Contingency Plans and will test their effectiveness on a regular basis.

 

 

Equal Opportunities Policy

LTHV P-005 3 1st  July 2018 issue 2  Next check 31st July 2019

Introduction

Lothian Thistle Hutchison Vale  is a member of the East Of Scotland  Football League. We pride ourselves in community integration at all levels.this policy is designed to promote equal opportunity in all of its activities.

Equal Opportunities Policy

  1. Lothian Thistle Hutchison Vale  (“The Club”) is committed to the development of positive policies to promote equal opportunity in all of its activities. The Club is an equal opportunities employer and will abide and adhere to the requirements of the Codes of Practice issued by the Equal Opportunities Commission and the Commission for Racial Equality.

 

  1. All employees and members of staff are expected to abide by the requirements of the Race Relations Act 1976, the Sex Discrimination Act 1986 and the Disability Discrimination Act 1995. Specifically, discrimination is prohibited by:

 

  • Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability, less favourably than others.
  • Expecting an individual solely on the grounds stated above to comply with requirements(s) for any reason whatsoever related to their employment or membership, which are different from others.
  • Imposing on an individual requirements or conditions which are in effect more onerous on that individual than they are on others. No individual will be placed at a disadvantage by requirements or conditions which cannot be shown to be necessary to the satisfactory conduct of the job or task.
  • Victimisation or harassment of an individual, by virtue of discrimination.
  • Any other act or omission of an act which has the effect of disadvantaging an individual against another, or others, purely on the above grounds. Thus all of the Club’s recruitment, selection, promotion and training processes, as well as disciplinary matters, will be determined solely by the application of an objective assessment of personal performance and ability.

 

  1. The Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, an undertaking that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of the member of staff accused of discrimination.

 

  1. Any employee or member of staff found guilty of discrimination will be instructed to desist forthwith and will be dealt with under the Club’s disciplinary procedures.

 

  1. The Club opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant, employee or member of staff shall receive less favourable treatment than others, because of disability. The difficulties of their disability permitting, assistance will be provided, wherever possible, to ensure that disabled employees or members of staff are helped to gain access and to undertake their duties.

 

  1. The Club, including players and officials, will actively promote initiatives – such as ‘Show Racism the Red Card’ – in the Community. This will be achieved through positive actions as well as communicating via match day programmes, the Club web-site and, when interacting with supporters and school children where-ever possible.

 

Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _31st July 2018 Next  Review date 31st July 2019

_________________________________________________

RESPECT CODE OF CONDUCT

We all have a responsibility to promote high standards of behaviour in the game.

The East of Scotland Football League encourages its member clubs to educate their players, officials and spectators on the appropriate standards of etiquette and behaviour that are required of them to ensure football can be enjoyed by everyone in a safe and positive environment

Play your part and observe the East of Scotland Football League’s Respect Code of Conduct set out below:

PLAYERS

On and off the field, players of member clubs should:

  • Adhere to the Laws of the Game
  • Display and promote high standards of behaviour
  • Promote Fair Play
  • Always respect match officials’ decisions
  • Never engage in public criticism of the match officials
  • Never engage in offensive, insulting or abusive language or behaviour
  • Never engage in acts of vandalism that damage facilities and property
  • Never engage in bullying, intimidation or harassment
  • Never speak disrespectfully to team-mates, the opposition and club officials
  • Acknowledge that mistakes are common but not intentional
  • Win or lose with dignity. Shake hands with the opposing team and the referee at the end of every game.

COACHES, TEAM MANAGERS AND CLUB OFFICIALS

On and off the field, officials of member clubs should:

  • Show respect to other involved in the game including match officials, opposition players, coaches, managers, officials and spectators
  • Adhere to the laws and spirit of the game
  • Promote Fair Play and high standards of behaviour
  • Always respect the match official’s decision
  • Never enter the field of play without the referee’s permission
  • Never engage in public criticism of the match officials
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.
  • Place the well-being, safety and enjoyment of each player above everything, including winning
  • Never engage in, or tolerate any form of bullying
  • Develop mutual trust and respect with every player to build their self-esteem
  • Encourage each player to accept responsibility for their own behaviour and performance

SPECTATORS

Spectators should be encouraged to:

  • Remain outside the field of play and within the designated spectator areas
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour
  • Always respect the match officials’ decisions
  • Applaud effort and good play as well as success, by both teams

Breaches of the Respect Code of Conduct may result in action being taken by the East of Scotland Football League and/or the Scottish FA.