EOS Football League – Code of Conduct











Policies and Procedures as at 31 January 2017




Page No. Policy
2 Mission Statement
3 League Objectives
4 Code of Conduct
5 Communications & IT
6 Disaster Recovery & Business Continuity
9 Anti Doping
10 Betting
11 Child Protection
12 Data Protection
13 Disability
14 Equality
15 Ethical
16 Fraud
17 Health & Safety
18 Integrity
19 Player Registration
20 Purchasing & Expenses
21 Risk Management
23 Social Media
24 Reserves
25 Media



















The Mission Statement for The East of Scotland Football League is “To Develop, Foster, Co-Ordinate and Sustain Association Football at Club and League level throughout Edinburgh, the Lothians, the Borders, Fife and Stirlingshire”





  1. To conduct each season League and League Cup Competitions among the Clubs in Membership
  2. To conduct other such competitions as may be decided by the Board from time to time
  3. To be the governing body for all Clubs in Membership of the League.
  4. To play and promote Association Football in whichever geographical areas our members are situated.
  5. To provide opportunities for clubs, officials & supporters to participate in football for the benefit of the whole community.
  6. To develop support for our clubs to provide quality Coach Education for people of all ages, creeds and gende





Board, League and Club Officials


We all have a responsibility to promote high standards of behaviour in the game.

The East of Scotland Football League encourages its member clubs to educate their players, officials and spectators on the appropriate standards of etiquette and behaviour that are required of them to ensure football can be enjoyed by everyone in a safe and positive environment

On and off the field, Officials of the League and member clubs should:

  • Show respect to other involved in the game including match officials, players, coaches, managers, media and spectators.
  • Encourage adherence to the laws and spirit of the game.
  • Encourage the promotion of Fair Play and high standards of behaviour.
  • Never engage in public criticism of the match officials.
  • Never engage in public criticism of the Scottish Football Association, the East of Scotland Football Association, the East of Scotland Football League or any of its’ Officials or Member Clubs or indeed any other football bodies.
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.
  • Never engage in, or tolerate any form of bullying
  • Report any Child Protection issues to the League’s Child Protection Officer.


Communications and IT Policy


All communications with the East of Scotland Football League are conducted through the Secretary who will re-direct as appropriate.

All information held on the PC’s of the President, Secretary, Treasurer and Fixture Secretary will be fully backed up on memory sticks on a weekly basis and stored separately from the source machine.






Disaster Recovery Plan (DRP) & Business Continuity Plan


Statement of Intent


This document highlights East of Scotland Football League policies and procedures for any disaster recovery. This document summarises our recommended procedures. In the event of an actual emergency situation, modifications to this document may be made to ensure the physical safety of our people, our systems and our data.


Our mission is to ensure consistent information, data integrity and availability, and business continuity.


Policy Statement


  • The disaster recovery plan should cover all essential and critical infrastructure elements, systems and networks, in accordance with key League activities.


  • All Board Members must be aware of the disaster recovery plan and their own respective roles.


  • The disaster recovery plan is to be kept up to date to take into account changing circumstances.




The principal objective of the disaster recovery programme is to develop and document a well structured and easily understood plan which will help the League recover as quickly and effectively as possible from an unforeseen disaster or emergency which interrupts information systems and / or League operations. Additional objectives include the following:


  • The need to ensure that all Office Bearers fully understand their duties in implementing such a plan


  • The need to ensure that operational policies are adhered to within all planned activities


  • The need to ensure that proposed contingency arrangements are cost-effective


  • The need to consider implications on the League, clubs, officials and players


  • Disaster recovery capabilities as applicable to key customers, vendors and others


Plan updating


It is necessary for the DRP updating process to be properly structured and controlled. Whenever changes are made to the plan appropriate amendments should be made to the plan. This will involve the use of formalised change control procedures under the control of the League Secretary.


Alert, escalation and plan invocation


Plan Triggering Events


Key trigger issues that would lead to activation of the DRP are:

  • Loss, theft or damage to IT equipment
  • Loss of services of a key member of the Board
  • Loss, theft or fraud of League finances


Activation of Disaster Recovery Team


When an incident occurs a Disaster Recovery Team (DRT) will be activated by the League Secretary or President. The DRT will then decide the extent to which the DRP must be invoked. Responsibilities of DRT are to:


  • Assess the extent of the disaster and its impact on the League, data centre, etc.
  • Decide which elements of the DR Plan should be activated.
  • Establish and manage disaster recovery team to maintain vital services and return to normal operation.
  • Ensure key Office Bearers are notified and allocate responsibilities and activities as required.


Disaster Recovery Team


The team will be contacted by League Secretary or in his absence the President and the team’s responsibilities include:


  • Establish facilities for an emergency level of service
  • Recover to business as usual after the incident.
  • Coordinate activities with disaster recovery team.
  • Report to the Office Bearers.



Emergency Alert, Escalation and DRP Activation


This policy and procedure has been established to ensure that in the event of a disaster or crisis, personnel will have an understanding that key personnel should be contacted. Procedures have been addressed to ensure that communications can be quickly established while activating recovery.


The DR plan will rely principally on key members of the Board who will provide the technical and management skills necessary to achieve a smooth technology and business recovery. Suppliers of critical goods and services will continue to support recovery of business operations as the League returns to normal operating mode.


Recorded Messages / Updates


For the latest information on the disaster and the organisation’s response, the point of contact will be the League Secretary or the President. Information will also be posted on the website and via Social Media. Included in messages will be data on the nature of the disaster and updates on work resumption.




Any contact required with the media will be coordinated by the League Secretary or in his absence the President.


Financial and Legal Issues


Financial Assessment


The DRT shall prepare an initial assessment of the impact of the incident on the financial affairs of the League. The assessment should include:


  • Loss of financial documents
  • Loss of revenue
  • Theft of chequebooks, etc
  • Loss of Cash / misappropriation of funds


Financial Requirements


The immediate financial need of the League must be addressed. These can include:


  • Cash flow position.
  • Temporary borrowing capability.
  • Upcoming payments.


Legal Actions


The League Secretary, President, the Board and if necessary a Lawyer will review the aftermath of the incident and decide whether there may be legal actions resulting from the event; in particular, the possibilities of claims by or against the League for regulatory violations, etc.








All players have the right to take part in football knowing that they, their team mates, and their competitors, are clean. The use of performance-enhancing drugs and doping activity severely damages the legacy of the game.

Anti-doping is integral to clean sport and it’s important that players are clued up on the anti-doping rules. Players are personally responsible for any banned substances detected during doping control tests irrespective of how they got there.

Information on the Scottish Football Association’s anti-doping rules can be found here, here and here.

The East of Scotland Football League fully supports the national body in its stance on drug taking and urges all Club Officials and Team Management to check very carefully what their players are taking into their bodies either in over the counter medicines, vitamin supplements or even sports drinks.

















The East of Scotland Football League is committed to applying and enforcing the rules of the Scottish Football Association which state that “No club, official, Team Official or other member of Team Staff, player, match official or other person under the jurisdiction of the Scottish FA shall gamble in any way on a football match”, and “No club, official, Team Official or other member of Team Staff, player, match official or other person under the jurisdiction of the Scottish FA shall knowingly behave in a manner, during or in connection with a match in which the Party has participated or has any influence, either direct or indirect, which could give rise to an event in which they or any third party benefits financially through gambling”.







The East of Scotland Football League is fully committed to safeguarding the welfare of all players in its care. The League recognises its responsibility to promote safe practice and to protect players from harm, abuse and exploitation.

The League intends to create a safe environment for all players participating in sport. To help achieve this, the League will have in place the appropriate people, policies, procedures and practices to ensure the safety and well-being of players in and through sport.
The protection of children is the responsibility of everyone within the League, regardless of their role. With this in mind, the following points are highlighted:
• the welfare of the player is paramount.
• all children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.
• all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
• all members of the League have a responsibility to report concerns to the Child Protection Officer.

Effective implementation of the child protection policies put into place by the League will:
• Promote a consistent approach to all child protection matters.
• Help maximise child safety.
• Reassure League members by increasing their confidence in engaging in activities with children.

Any queries or concerns regarding child protection issues should be directed to the Child Protection Officer in the first instance. Simon Kinghorn – 07817 545983




All information held by the League or its members will be treated as confidential.  However, the League may disclose information to other third parties if required to do so by law or by instruction of the Scottish Football Association if such information is required by them in furtherance of their duties in overseeing the governance and administration of Scottish football.


In addition, if the League enters into any sponsorship agreements members contact details may be disclosed to the sponsor so that the League can meet any obligations put upon it under the arrangement.


In no other circumstance should information be divulged to third parties except with the prior consent of the Club or individual concerned.


































Disability Policy




The East of Scotland Football League (“the League”) fully endorses the legal and ethical requirements of equal opportunities for members, staff, spectators and others involved in the League’s activities.  Discrimination on the basis of disability is wholly unacceptable and the League strives to ensure that nobody should receive less favourable treatment because of disability.

This policy applies to all staff, members, players, spectators, guests and all others participating in the League’s activities.

The purpose of this policy is to ensure that the League complies with the Disability Discrimination Act (1995) and to ensure that disabled people within the meaning of the Act are treated fairly and equally.

In line with the Act, in this policy:  DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his/her ability to perform day-to-day activities;  DISABLED PERSON refers to a person with such a disability;  DISCRIMINATION refers to treating someone with a disability less favourably than others who have no disability and that the treatment cannot be shown to be justified in relation to the activities or circumstances involved.



Provision of Goods, Services and Facilities

The League is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to all goods, services and facilities offered by the League.

The League insists that its’ Members take into account the needs of disabled people wherever practicable and that particular arrangements are put in place so that disabled people and, where required, their carers have access to their grounds, catering and toilet facilities.

The League has appointed a person responsible for ensuring the implementation of this policy and to promote the interests of people with disability.  Anyone with a concern or grievance relating to arrangements for people with disabilities is encouraged to contact this person who will ensure that the concern or grievance is dealt with timeously.

The League has advised all members that any breach of this policy will be treated as a serious matter and will be subject to disciplinary action.


Employment and Engagement

When considering persons for positions within the League (either as employees or as volunteers) the League will not discriminate against any persons with disabilities:  in the arrangements made for the selection of candidates;  in the terms and conditions offered;  by deliberately considering the disability as the basis for non-selection except where the disability would preclude the person from performing the duties (e.g., by contravening the Health and Safety at Work Act);  by ensuring that there are equal opportunities for training and advancement;  in ensuring that nobody is dismissed uniquely or predominantly on the basis of a disability.





The East of Scotland League is fully committed to promoting equity. Fairness, justice, respect for each other, inclusion, addressing inequalities and removing barriers are just some of the principles of equity that influence the League’s development, delivery and decision making.
The League believes that everybody should have the opportunity to participate in physical activity, sport and from a League perspective football, and that no individual should be discriminated against for reason such as age, disability, gender reassignment, pregnancy or maternity, marriage or civil partnership, race, religion or belief, sex, or sexual orientation.
Everyone within the East of Scotland Football League is reminded that they have a critical role to play within the process. Accountability for Equity within the League rests with the Board, but every person within the organisation should embrace the principles and processes to ensure adherence with the League’s policy.
The League believes that we all have a role to play in “levelling the playing field” and improving the pathways into sport for those who remain socially excluded. Hopefully as you engage in the process you will embrace the extra commitment necessary because of the enormous benefits for the existing, and potential members of the East of Scotland Football League.
















Ethical Policy



The East of Scotland Football League will conduct its business honestly and ethically wherever we operate.

We will deliver a recognised quality of service, products and operations and will maintain a reputation for honesty, fairness, respect, responsibility, integrity, trust and sound business judgement.

No illegal or unethical conduct on the part of the League Officials or Members is in either the League’s or the wider football community’s best interest.


The League will not compromise its principles for short-term advantage.

The ethical performance of the East of Scotland Football League is the sum of ethics of the people working within the League or its Members.  Thus, we are all expected to adhere to the same high standards of personal integrity.


League Officials and Board Members must never permit their personal interests to conflict, or appear to conflict, with the interests of the League, its’ Members or football in general.

League Officials, Board Members and Club Officials must be particularly careful to avoid representing the League in any transaction with others with whom there is any outside business affiliation or relationships and which might be seen as detrimental to the policies and aims of the League or the Scottish Football Association.


No bribes, or other similar remunerations shall be given to any person or organisation in order to attract or influence business activity.

League Officials and Board Members shall avoid gifts, gratuities, fees, bonuses or excessive entertainment, in order to attract or influence business activity.


League Officials and Board Members may come into contact with, or have possession of, proprietary, confidential or business sensitive information and must take appropriate steps to assure that such information is strictly safeguarded.

This information – whether it is on behalf of our organisation or any of our members – could include strategic business plans, operating results, marketing strategies, customer lists, personal records, new investments, processes and methods.

Proprietary, confidential and sensitive business information about the organisation, other companies, individuals and entities should be treated with sensitivity and discretion and only be disseminated on a need-to-know-basis and always within the parameters of current data protection legislation.








Fraud Policy


The East of Scotland Football League requires everyone, at all times, to act honestly and with integrity and to safeguard the resources for which they are responsible.

All reasonable measures will be taken to prevent fraud.

Any attempt at fraud (whether by League Officials, Board Members, volunteers or anyone acting on behalf of the League or any of its’ members) is viewed with the utmost seriousness and the League will investigate any reported incidents or suspicions.

Where appropriate, disciplinary action, sanctions and/or legal action will be taken and the League will co-operate fully with any police or Scottish Football Association enquiries.























The East of Scotland Football League requires all of its members to always bear in mind their duty of care towards officials, players, match officials, opponents and spectators and to take all reasonable steps to reduce or eliminate any cause which might impact negatively on any individual or group of individuals while attending either matches, training or social functions organised by them.









Integrity Policy


This Policy sets out East of Scotland Football League standards and procedures relating to Integrity and applies to all individuals representing the League which includes Officials, Board Members, Club Representatives, volunteers  and  any  other  individuals acting on behalf of the League or on behalf of any Member of the League.


All persons as listed above have an obligation to maintain the highest standards of integrity by carrying out their work in a way that will not compromise the reputation of the organisation or of football in general.


A core function of the League is to maintain, and be seen to be maintaining the integrity and ethical standards of football.


The League will support all aspects of and initiatives on Integrity regarding any area of football as guided by The Scottish Football Association.


Any matters raised under this policy will be investigated initially by the Board and if required will be passed to The Security and Integrity Officer of The Scottish Football Association.
















Player Registration Policy


Subject to the Constitution and Rules of the East of Scotland Football League in respect of “trialists” and “unregistered players”, all players in the League must be registered for the Club, for which they play, by Amateur, Professional Non Contract or Professional Contract with the Scottish Football Association.

Registration procedures will be as detailed by the Articles and Rules of the Scottish Football Association.






The East of Scotland Football League has a policy which requires all expenditure, whether on purchases or on payment of expenses, to be authorised by at least two Office Bearers and similarly all cheques require the signature of two from three of the Office Bearers.

League Officials are entitled to reimbursement of out of pocket expenses for travelling etc. on League business with the same rate as that applied to referees officiating at matches and the standard expense claim form must be completed and signed by the claimant and countersigned by an Office Bearer for submission to the Treasurer.

All purchases with the exception of “standard” purchases (e.g. League winners medals etc.) have to be approved by the Board and valid receipts received for inclusion in the League’s annual accounts.



Risk Management Policy



The Board of the East of Scotland Football League have an ongoing duty to asses any potential risks which may affect the League’s capability of continuing as a going concern.

Our members are covered by a group insurance policy covering public liability with an indemnity limit of £10m. The League has a number of policies in place to which all members are committed and which are reviewed on an annual basis.


  1. The policy forms part of the East of Scotland Football League’s internal control and governance arrangements along with the Constitution and Rules plus other Policy Documents.


  1. The policy explains the League’s underlying approach to risk management, documents the roles and responsibilities of the Office Bearers and Board Members, and it also outlines key aspects of the risk management process and identifies the main reporting procedures.


  1. In addition, it describes the process the Board will use to evaluate the effectiveness of the League’s internal control procedures.


Underlying approach to risk management


The following key principles outline the League’s approach to risk management and internal control:


  • The Board has responsibility for overseeing risk management within the League as a whole.


  • An open and receptive approach to solving risk problems is adopted by the Board.


  • The League makes conservative and prudent recognition and disclosure of the financial and non-financial implications of risks.


  • All individuals involved in the East of Scotland Football League are responsible for encouraging good risk management practice within their areas of responsibility.


  • Key risks will be identified by the Board and closely monitored on a regular basis.


Role of Board


The Board have a fundamental role to play in the management of risk. Its role is to:



  1. Set the tone and influence the culture of risk management within the League. This includes:


  • Communicating the League’s approach to risk


  • Determining what types of risk are acceptable and which are not setting the standards and expectations of all individuals involved in SSFL with respect to conduct and probity.



  1. Determine the appropriate risk level of exposure for the League.


  1. Approve major decisions affecting the League’s risk profile or exposure.


  1. Identify risks and monitor the management of fundamental risks to reduce the likelihood of unwelcome surprises.


  1. Satisfy itself that the less fundamental risks are being actively managed, with the appropriate controls in place and working effectively.


  1. Annually review the League’s approach to risk management and approve changes or improvements to key elements of its processes and procedures.


Role of Key Office Bearers and Volunteers


Roles of key Office Bearers and Volunteers are to:


  1. Implement policies on risk management and internal control.


  1. Identify and evaluate the fundamental risks faced by the League for consideration by the Board


  1. Provide adequate information in a timely manner to the Board.


  1. Undertake an annual review of effectiveness of the system of internal control and provide a report to the Board.


Risk Management as Part of the System of Internal Control


The system of internal control incorporates risk management. This system encompasses a number of elements that together facilitate an effective and efficient operation, enabling the League to respond to a variety of operational and financial risks. These elements include:


  1. Policies & Procedures
  2. Reporting
  3. Business planning and Budgeting
  4. Self-Assurance Process

Social Media Policy


Internet and mobile based social networking sites such as Facebook, Twitter, MySpace, Bebo, Blackberry Messenger, MSN, Live Profile, Android, Instagram, WhatsApp, Snapchat and any such similar currently existing or future existing sites, as well as the recent phenomenon of ‘Blogging’ (writing an online and public diary) have become increasingly popular and the League is keen to ensure that its Officials, Members and Staff etc. remain protected in what is a very open and public way of sharing information and images across the internet.


The League acknowledges that blogs and social networking sites provide individuals with a way of sharing their insights, expressing their opinions and communicating in a global environment. When you choose to go public with your opinions however through a blog, social networking site or other openly accessible medium, you are legally responsible for those opinions. You should therefore be aware that you can be held personally responsible for any commentary deemed to be defamatory, obscene, discriminatory, proprietary or libellous. For these reasons, you need to exercise caution with regard to any derogatory, discriminatory or bullying remarks or characterisations, copyrighted materials, exaggeration or obscenity. In essence, what you post to the internet is at your own risk and other parties can pursue legal action against you personally for postings.


To avoid any problems or potential disciplinary action, the League recommends that Club Officials, players, etc. remember a number of guidelines, which are listed below, when using social media:

  1. Avoid commenting on matters relating to referees.
  2. Avoid making instant comment.
  3. Avoid being critical of those who hold positions of authority within football.
  4. Others may publish any comments made by you without your consent, as blogging is considered to be in the public domain.
  5. Be completely certain of the accuracy/legitimacy of what you are saying.
  6. If you are unsure whether a post may be controversial then don’t post it.
  7. Anything said online – whether good, bad or indifferent – reflects upon you and possibly your Club and the League and may impact upon its reputation.
  8. Any comment or photo you put out makes an indelible impression online – you might think you have deleted it, but it will be recorded and remain accessible.


Finally, Social Media can be a great way to keep in touch with other Clubs, fans, fellow players and friends and to raise the both the League’s and your Club’s profile.




Reserves Policy


The East of Scotland Football League is an unincorporated body comprising a variable number of members from year to year and as such has no financial liabilities other than the payment of annual honoraria as they fall due. Any surplus of funds is the property of the full members at any point in time and those same members are jointly and severally liable for any deficit which may accumulate.

Thus there is no absolute requirement for the League to hold a contingency reserve although the Board do ensure that the League always has a positive balance available to meet any unexpected costs. Purchases are not made unless there are sufficient funds to meet the cost.




Media Policy


The East of Scotland Football League engages with the media in a number of ways, we have an extensive mailing list of media contacts who receive every week of the season details of our fixtures and results in addition to any news items which the League consider worthy of distribution. In addition to our mailing list we also communicate through our website and via our twitter account.

All media contact with the League should be made, in the first instance, with the President who will deal with any queries or pass on to someone else if appropriate.




General Policy:

* The Board of Directors of Lothian Thistle Hutchison Vale  bears ultimate responsibility for the safe operation of Ainslie Park.

* The Club undertake to ensure that all premises and facilities at Saughton Enclosure  are constructed, maintained and checked in such a way that the safety of everybody attending the stadium is assured.

* The Club through the Chairman, Club Secretary, Match Day Safety Officer, Deputy Safety Officer, Staff and Stewards will ensure the reasonable safety of those attending events at the ground ..

* The Club will ensure that systems exist for the safe admission, accommodation and exit of Spectators.

* The Club will undertake and maintain a process of risk assessment as required by the Management of Health and Safety at Work Regulations 1999 and will have regard to the assessment in formulating and updating this policy.

* The Board will receive regular reports on the operation and implementation of the Policy and its practical effects.

* Due to the changing nature of operations and facilities, The Club recognises that this Safety Policy Statement is not a static document. The statement will be amended and/or added to when the necessity arises. Going forward, the Policy will be subject to regular review as an agenda item of The Club’s Board of Directors, the date of each review being recorded on Board Minutes. The policy will be subject to a major review if changes to facilities or operations take place leading to a substantial revision of working practices.

* An investigation will be held following a major accident or incident involving spectators. The Safety Policy will be reviewed in the light of findings of the investigation.

* The Club Chairman has delegated responsibility to the Club Secretary to ensure that the policy is observed and that The Club operates in accordance with the “General Safety Certificate” issued by Edinburgh Council for the reasonable safety and well-being of all spectators attending the Stadium.

* The Club Secretary and Safety Officer will liaise with Police Scotland, Lothian & Borders Fire + Rescue, Scottish Ambulance service, and any other body in relation to safety at the Stadium.


Entry Of Spectators

The club will ensure the provision of adequate entry systems to the stadium. To ensure that capacities are not knowingly exceeded, entry to games expected to be near capacity will be “all ticket”. The Club will employ sufficient Safety Staff (as outlined in the general safety certificate) to manage the entry of Spectators prior to and during each event.


Exit Of Spectators

The Club will ensure the provision and maintenance of an adequate number of exits from the stadium to accommodate the maximum capacity of any area in use. All exits will be permanently manned by safety staff while the stadium is in use and all such exits will be clearly identified.


Management Of Spectators In The Stadium

The Club operates a Spectator Safety Management system incorporating Safety Staff and CCTV to ensure the safety of spectators when entering and leaving the stadium and whilst they are watching the event. Signs which govern hazards or relate to safety matters are placed prominently at all points of the stadium. Any safety matters which are specific to any event will be conveyed to spectators at the event via the PA system, the programme or such other means as may reasonably be required. Matters which concern public order problems will involve liaison between Stadium Management staff and the police.



The main duties of the Stewards are:

  • To understand their general responsibilities towards the health and safety of all categories of Spectators, other Stewards, ground staff and themselves.


  • To carry out pre-event safety checks.


  • To control or direct Spectators who are entering or leaving the ground, to help achieve an even flow of people in, to and from the viewing areas.


  • To assist in the safe operation of the ground, not to view the activity taking place, and to enforce Ground Regulations.



  • To staff entrances, exits and other strategic points; for example, segregation, perimeter and exit doors or gates which are not continuously secured in the open position while the ground is in use.


  • To recognise crowd conditions so as to ensure the safe dispersal of spectators and the prevention of overcrowding, particularly on terrace or viewing slopes.



  • To assist the emergency services as required.


  • To provide basic emergency first aid.



  • To respond to emergencies (such as the early stages of a fire); to raise the alarm and take necessary immediate action.


  • To undertake specific duties in an emergency or as directed by the safety officer or the appropriate emergency service officer.


  • Stewards must at all times be aware of and be ready to respond to the Stadium Emergency procedures.


Inspection and Safety Reviews

The Club will operate a system whereby all systems and equipment used as part of  the safety function are subject to continuous inspection and test. The frequency or inspections and tests will not be less than that advised by equipment manufactures or statutory requirements. Competent persons will be used to carry out such inspection or tests. The result of all inspections and tests will be recorded.

The result of all inspections, tests, ongoing safety reporting and recording systems which make up the risk analysis, structural, mechanical and electrical surveys will form part of the annual policy review. The certificates will be available for inspection.



With the Public: The Club will endeavour to maintain communications with the public/spectators through information on the Club Website, in Match Programmes; Club publications; public address system; encouragement of stewards in customer care and feedback from all sources both within and outside the Club.

With Staff: The Club will encourage two-way communication with staff on all safety related matters. Staff will be encouraged to report all safety related issues through the chain of command at any time and a record will be made of all such comments.

With Other Agencies: When deemed necessary, the Club will provide facilities for both pre and post-match briefings between the Club and emergency or other external services. The Club will endeavour to provide representation at the appropriate level for all meetings with such services. The Club will attend meetings with the Safety Advisor Group and liaise with other agencies through joint exercises, planning and exchange of information.


Fire Precautions

The Club will endeavour at all times to minimise the danger and effect of fire. This will be achieved by reviewing the fire risk assessment (FRA) regularly to identify all potential risks from fire, in order to remove or reduce the risk to an acceptable level. All changes to the FRA will be notified to the Lothian & Borders Rescue Service.

A No Smoking policy will be enforced vigorously throughout the stadium. The Club will maintain a policy of acting upon the advice of the Fire Authorities given from time to time and employing specific fire stewards, maintaining all fire safety systems in accordance with the FRA, as well as keeping litter to a minimum.


First Aid/Medical Provision

The Club will ensure the provision of reasonable medical, ambulance and first aid cover at all events. The Club will employ a crowd doctor, when appropriate, who will be trained and competent to deal with emergencies at the stadium. The Club will engage ambulance services at a level appropriate to current and future guidance. This is currently arranged with the Scottish Ambulance Service.

The Club will provide facilities for the use of First Aid personnel and engage an appropriate number of qualified officers for each event. This is currently arranged and provided by St Andrew’s Ambulance Association.


Stadium Management Contingency Plans

The Club will take all reasonable steps to identify all possible types of emergency or system failure that could occur at the stadium while spectators are in the stadium and prepare contingency plans to deal with such incidents. Where such incidents could lead to a major incident, the Club will brief the emergency services and work with them to ensure that these plans are compatible with the major incident plans of those organisations. The Club produced its Contingency Plans and will test their effectiveness on a regular basis.



Equal Opportunities Policy

LTHC P-005 1st  July 2016 issue 1


Lothian Thistle Hutchison Vale CCC is a member of the East Of Scotland  Football League. We pride ourselves in community integration at all levels.this policy is designed to promote equal opportunity in all of its activities.

Equal Opportunities Policy

  1. Lothian Thistle Hutchison Vale CC (“The Club”) is committed to the development of positive policies to promote equal opportunity in all of its activities. The Club is an equal opportunities employer and will abide and adhere to the requirements of the Codes of Practice issued by the Equal Opportunities Commission and the Commission for Racial Equality.


  1. All employees and members of staff are expected to abide by the requirements of the Race Relations Act 1976, the Sex Discrimination Act 1986 and the Disability Discrimination Act 1995. Specifically, discrimination is prohibited by:


  • Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability, less favourably than others.
  • Expecting an individual solely on the grounds stated above to comply with requirements(s) for any reason whatsoever related to their employment or membership, which are different from others.
  • Imposing on an individual requirements or conditions which are in effect more onerous on that individual than they are on others. No individual will be placed at a disadvantage by requirements or conditions which cannot be shown to be necessary to the satisfactory conduct of the job or task.
  • Victimisation or harassment of an individual, by virtue of discrimination.
  • Any other act or omission of an act which has the effect of disadvantaging an individual against another, or others, purely on the above grounds. Thus all of the Club’s recruitment, selection, promotion and training processes, as well as disciplinary matters, will be determined solely by the application of an objective assessment of personal performance and ability.


  1. The Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, an undertaking that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of the member of staff accused of discrimination.


  1. Any employee or member of staff found guilty of discrimination will be instructed to desist forthwith and will be dealt with under the Club’s disciplinary procedures.


  1. The Club opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant, employee or member of staff shall receive less favourable treatment than others, because of disability. The difficulties of their disability permitting, assistance will be provided, wherever possible, to ensure that disabled employees or members of staff are helped to gain access and to undertake their duties.


  1. The Club, including players and officials, will actively promote initiatives – such as ‘Show Racism the Red Card’ – in the Community. This will be achieved through positive actions as well as communicating via match day programmes, the Club web-site and, when interacting with supporters and school children where-ever possible.


Document Control

Mandatory Review Date (To be reviewed and published annually).

Review Date:                _1st July 2017



We all have a responsibility to promote high standards of behaviour in the game.

The East of Scotland Football League encourages its member clubs to educate their players, officials and spectators on the appropriate standards of etiquette and behaviour that are required of them to ensure football can be enjoyed by everyone in a safe and positive environment

Play your part and observe the East of Scotland Football League’s Respect Code of Conduct set out below:


On and off the field, players of member clubs should:

  • Adhere to the Laws of the Game
  • Display and promote high standards of behaviour
  • Promote Fair Play
  • Always respect match officials’ decisions
  • Never engage in public criticism of the match officials
  • Never engage in offensive, insulting or abusive language or behaviour
  • Never engage in acts of vandalism that damage facilities and property
  • Never engage in bullying, intimidation or harassment
  • Never speak disrespectfully to team-mates, the opposition and club officials
  • Acknowledge that mistakes are common but not intentional
  • Win or lose with dignity. Shake hands with the opposing team and the referee at the end of every game.


On and off the field, officials of member clubs should:

  • Show respect to other involved in the game including match officials, opposition players, coaches, managers, officials and spectators
  • Adhere to the laws and spirit of the game
  • Promote Fair Play and high standards of behaviour
  • Always respect the match official’s decision
  • Never enter the field of play without the referee’s permission
  • Never engage in public criticism of the match officials
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.
  • Place the well-being, safety and enjoyment of each player above everything, including winning
  • Never engage in, or tolerate any form of bullying
  • Develop mutual trust and respect with every player to build their self-esteem
  • Encourage each player to accept responsibility for their own behaviour and performance


Spectators should be encouraged to:

  • Remain outside the field of play and within the designated spectator areas
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour
  • Always respect the match officials’ decisions
  • Applaud effort and good play as well as success, by both teams

Breaches of the Respect Code of Conduct may result in action being taken by the East of Scotland Football League and/or the Scottish FA.